25 Google Drive Tips You’ve Probably Never Heard Before – Process Street

25 Google Drive Tips You’ve Probably Never Heard Before

Google Drive Tips

Recently I moved over from Dropbox to Google Drive and found a few unexpected benefits. At first, I had a little trouble managing the space since the 1TB on my Google Drive was bigger than my HDD, but after I got that sorted I started to learn some of the deeper features of Google Drive, some of which are pretty cool. Below is a list of the top tips and tricks I have learned from playing with Google Drive over the last few months.

Before we start, I wanted to offer you a bonus upgrade of 25 Gmail tips you can use to get super-fast at reducing your inbox to zero.

Just click the button below to access your Gmail tips.

Get Your Bonus

Done that? Now, let’s get onto the Google Drive tips.

Work Well with Others

collaborate 1

Google drive got it’s early breaks in the market by being far superior at collaborating with others than any other tool out there. This still holds true today. You can have a ton of people working on a document simultaneously and the experience is smooth. Doesn’t matter what device they’re on, you can always see exactly what everyone is doing in real time. Plus see a clear history of activity so you can easily tell who was responsible for deleting that cell. Currently, documents are capped to 200 collaborators with only 50 being allowed on a document at any one time, but for 99% of the users, this is more than sufficient.

Publicly Share Documents

share-documents-publicly 1

Not only can you share and collaborate with people you invite, but you can also make documents public. You can make them public to view or edit so that anonymous users can edit your documents. I have seen some cool examples of public documents being used, like Pieter Levels who used it to source the initial list for Nomads List.

Control Access Levels for Security

access level security

Just because you want to share and work with others, doesn’t mean you necessarily want people messing with yo sh*t. Because of that, Google has graciously given us the ability to control permissions on documents. There are four levels of permissions to choose from including Owners, Editors, Commentators, and Viewers.

Chat While Collaborating

chat-inside-drive 1

To give collaboration a further kick, you can even have conversations around particular documents and spreadsheets. Just click the speech bubble icon on the top right to start a chat. Anyone who is working on the spreadsheet can participate in the chat, a great place to keep document-centric discussions.

Search by Person

search by person

When you are a heavy Google Drive user, you can have a bunch of incoming documents being shared with you. Sometimes it’s hard to remember exactly what the name of the document was. Don’t worry, there is a solution for this too. First, you can check out the “Shared with me” folder for a list of documents that have been shared with you… If that list is too long, just do a search for the person’s name or email and it will bring up a list of all the documents you are working on

Enhance your Experience with Add-Ons

add-ons

If you’re looking for a functionality boost to your documents, take a look at the add-ons. There is a huge range of addons to try for both docs and sheets. Check out Avery Lable Merge, EasyBib, MailMerge by Mailchimp and Gliffy to start with.

Don’t forget the Apps

google-apps 1

There is also a whole directory of Apps that work directly with Google Drive. Actually, we are planning to build one for Process Street so you can view your Process Street templates straight from Google Drive. Try Cloudconvert for converting files and DocuSign for signing documents. Google Drive Apps are not to be confused with Google Apps (actually now called Google Work) the Office Collaboration suite.

Use Drag and Drop to Upload

drag-and-drop 1

Google Drive has a big red upload button on the interface, right next to the “Create” button for making new files. However, you don’t have to go through the steps of clicking it and finding a file or folder to upload. You can drag and drop files from Windows Explorer or the MacOS Finder right into Google Drive and they’ll auto-upload.

Use Optical Character Recognition (OCR) to Turn Images/PDFs into Text

ocr on images and pdfs

I just found out about this one recently. One of my favorite aspects of Evernote is its ability to do OCR on images and PDFs then make them searchable. Looks like Google is headed in this direction too allowing you to OCR your images and PDFs. I haven’t played around with this too much but from what I read, it makes them searchable and editable (the PDFs at least).

Use Mobile App to Scan and OCR

google-drive-mobile-app 1

This is also heading into Evernote’s space. Use the Google Drive app to take pictures of documents, signs, business cards etc and have the OCR scan them and make them searchable. Again I use Evernote for this already and haven’t tested it yet but if you are not using Evernote could be worth checking out.

Use Bookmark Links for Quick Creation

Quick Google Drive Bookmark Links

To add a quick create shortcut to your bookmark bar, simply drag the below links into your bookmarks bar:

Create Document – http://drive.google.com/document/create
Create Spreadsheet – http://drive.google.com/spreadsheet/create

Use Drive on your Desktop like Dropbox

drive-on-desktop 1

This may not be big news anymore but some people don’t realize that you can actually use Drive the same way as Dropbox. Actually, I just moved all my files over from Dropbox to Drive. The pricing is about the same but you can consolidate all your documents, spreadsheets and files into one place, plus Google has a much wider range of features than Dropbox. If you are looking for a file syncing or backup solution it’s definitely worth looking at Google Drive.

Use Offline Mode to Access your Documents on the Go

offline-files 1

Not only can you access your files offline using the Dropbox-esq desktop app, you can also allow offline access through your Chrome Browser.

Clip Web Pages to Drive like Evernote

Save to Google Drive Chrome Extension

I love Evernote and use it daily as my infinite shoe-box. But if you have not got on the Evernote train yet or you just like the idea of everything being in the same place, you can use the Chrome Extension called Save to Google Drive that acts kind of like a sub-standard Evernote Web Clipper, allowing you to save pages and articles directly to Drive. You can’t just copy out the text part however, it will save the whole site as PNG, the HTML source code or transform it to a Google doc, killing the formatting. Not very useful if you already use Evernote but still an option.

Easy Integration with Gmail

Google Drive and Gmail Integration

Another huge reason to switch to Google Drive is if you are heavy Gmail user. The first big benefit is when attaching files. You can add files directly from drive without needing to wait for them to upload, plus you can send MUCH larger files, try 10GB instead of the standard 25mb. If you are trying to get away from email, you might want to check our post on email alternatives.

Search Drive Directly from Gmail

search-in-gmail 1

I also mentioned this one in my earlier post, but you can use the search bar in Gmail to search through Drive. Something you would expect from the world’s leader in search.

Dedicated Mobile Apps for Editing

dedicated-apps 1

Another cool and recent addition to the Google Drive feature list is standalone apps for Docs and Spreadsheets. This is great if, for example, you spend a lot of time on Spreadsheets and want a dedicated, fast app specifically for editing and managing them. They work great on iPhone and I assume they work well on Android too but haven’t tested them.

Auto Convert to Google Docs Format

I have a love-hate relationship with this feature. You can upload MS Word and Excel documents to Drive and it will give you the option to auto-convert them into the Google Docs format. While converting the document makes it easier to collaborate around and edit from your mobile, Google Docs and Spreadsheets still don’t have the depth of features and customization the MS Office desktop apps have. So this can cause you to lose formatting on your documents. One of my biggest pet peeves from this is that you lose the color on cells in excel.

View Any Document Straight from the Browser

open-files-drive 1

Google Drive continues to impress me with it ability to open almost any format file in the browser. The other day it opened an Adobe Illustrator file for me to view straight in the browser. Basically any type of document, image, spreadsheet, pdf, video, audio file etc… I don’t know the full list but I can’t remember a time I have had a file not open in Drive. If you are

Use Forms to Collect Data

There are a bunch of form builders out there, but Google is completely free with Google Drive for unlimited use. Plus it integrates very nicely with spreadsheets. Each form entry can be added as a row in a spreadsheet and you can then pull that data into other tabs/sheets and manipulate it automatically. Pretty cool.

Make Pretty Pictures in Drive

Drawing-in-Drive 1

If you want a quick and easy way to add images to your documents, try the built in Drawing tool. Go to the Insert menu in Docs, Sheets, or Slides and select Drawing. You’ll get a scaled back version of the Drawing app that makes it a breeze to include your art. It’s no Photoshop but it will work just fine for the basics.

Double Full Screen?

google-drive-big 1

Click on the view menu then select the Full-Screen option. This will remove the apps toolbar and options giving you a clean writing screen. Go into “Double Full-Screen Mode” by hitting F11 to take your browser full screen.

Make Research a Breeze with the Research Pane

google-drive-research-pane 1

Use the research pane (in Docs only) to do a Google search from inside the document screen saving you from navigating to a different page and getting distracted by all that click bait. Pull info from the search and have Google create an auto footnote citation in your document. To access press Hit Ctrl+Alt+Shift+I.

Auto-Generate your Table of Contents

You can use this feature to auto create your TOC. You must format your headings correctly however for this to work. Check these instructions for a guide on formatting your documents correctly for this purpose.

View Every Single Keyboard Shortcut

keyboard-shortcust-drive 1

If you want to become a power user of any piece of software you have to master the keyboard shortcuts. To really become a Google Drive ninja, learn the keyboard shortcuts. Access a list of all the shortcuts by hitting Ctrl+/.

Bonus Tip #1: Use Google Photos for Unlimited Photo Storage

That’s right! Store your photos on Google Photos (instead of directly on Google Drive) and they won’t take up any Drive space. Not bad, eh? There is one catch, but it probably won’t bother 90% of people:

The photos have to be under 16MP. That means you can’t upload 4608×3456 originals from your DSLR, but you can still store super-high quality images there for free without eating Drive space.

Drive Photos

Bonus Tip #2: Use Insync to Manage Multiple Accounts

In their words, Insync is the most powerful Google Drive client ever built. What that means for you, is that you can manage multiple Google Drive accounts from one app because Insync pulls data in from all connected accounts no matter where they are.

As well as that, it automatically converts Google Docs / Sheets / Slides files to their Microsoft Office counterparts, automating a lot of busy work you could end up wasting time on.

Isync office

Bonus: Get a list of 25 Gmail tips!

We’ve put together a list of 25 Gmail Tips that’ll turn you into a power user. Click the button below to access them.

Get Your Bonus

And that’s it for my list of Google Drive tips, if you know any I missed out please leave them in the comments.

Get our posts & product updates earlier by simply subscribing

Vinay Patankar

CEO of Process Street. World Traveler, Seasoned Hustler, Tech Entrepreneur, Fitness and Food Enthusiast. Youngest Cisco Engineer in Australia. 3rd Internet Company. Find him on Twitter, Google+ or his Blog


89 Comments

One word of caution, we have seen a lot of issues with:
1) Non-Google files and multiple people syncing those files. Ranges from Google Drive recreating deleted files. Moving moved files back to their original location. The more files you have, the more confused Google Drive seems to get.

2) We have Google Drive running on a decent machine, and it constantly crashes the app. Granted we have a LOT of files. The sync prep process itself ( after you restart it ) takes approximately 25 mins to start syncing again. It’s during these times that Google Drive seems to get confused about what to do with the file.

I agree with Nelba, great post – and it really is fantastic. I mainly use it for collaborations (I usually use Dropbox for syncing my files, etc.) and I love the fact that you can see what everyone else is doing – AND you can chat to each other. It’s such a useful feature. I still need to explore some of the other features, so thanks for all the info!

I like Google Drive very much, use it extensively, but there is one aspect of Drive that is very frustrating – its tendency to crash when I’m in the middle of editing a document

It would be really cool if Google could sort this flaw out !

Lol, Just editing? for me its also opening, swapping tabs or sheets, changing font changing colour, copying, pasting… basically im better off using my pad and pen to list the things it does better than normal software, then use the blank page presented there to actually get the job done (or another decent program)… doesnt look likely to get better either after about 6 years of error submissions. They still acclaim to be making a substantial challenge to MS office though! Which, as much as I hate MS…. Office is functional which is alot more than Googles Docs/sheets/etc knock offs… (not to mention that when I want to make a file, I dont want to actually make a website masquerading as a said file type…)

In regards to this post, some real good ones, but should probably be reduced to 10-15 ninja tips, since alot of the are flagrantly flaunted in front of you every waking second of use (as far as i recall… ninjas dont prance around right in plain sight in front of you… well, maybe ninja standards have dropped, ninja trade unionism maybe?)

I think you are looking at Drive through Rose tinted spectacles!
You maybe able to view photos offline in Drive, but you have to wait ages for them to open on my tablet (Samsung Galaxy Note 8.0). Also you cannot transfer files or photos directly from Google+ to drive , you have to download them to your PC then up load them to Drive.

@Martin: I disagree with your post. On my Nexus 9 Tablet (Android 5.0.1), all photos that are stored in the Google Drive cloud are displayed immediately, e.g. in the Google Photos App (even together with those stored on the tablet, soo convenient) – does not take ages at all. Plus: I can export whatever picture I like of any given Google+ post directly to my Google Drive, just did it now to make sure it still works. Maybe a problem with your tablet and/or Android Version?

and even from a PC running old Windows 7, you can add Google+ pictures (and all other photos displayed in your Chrome Browser…) directly to Google Drive by rightclicking / “Save to Google Drive” – works excellent..

One extra thing to notice: files in Googles own format (gdoc, gsheet, etc) don’t add to your free memory storage of 15GB. So you can store as many files in Drive as you want for free as long as it is in Googles format. Even better as I prefer those formats over Word, Excel, etc.

Epic! I didn’t realize that! Also now with the unlimited photos option you can get a ton of value for free from Google Drive.

This is a great overview of Google Drive. Actually, it’s the best I’ve seen. However, there is still a challenge when Google Drive attempts to sync a large number of files. It almost seems to get confused at times. I’m sure that will be ironed out at some point.

Hi all,

Thanks for this information. I’m not sure if the blog posts above have discussed this exact problem, so here goes: I have google shared drive an app on my iPhone six. When I re-organized the file folders on the app and added new folders, none of these changes were synced with Google Drive on my tablet.

Any suggestions on how to make the app sync with the desktop Google share drive?

Lisa

Hi Lisa, try uninstalling and re-installing the app on your tablet to see if the changes are updated. I have heard of Google Drive getting out of sync on mobile devices before, I am not sure if this problem has been fixed yet or not.

Hi Vinay

I discovered that the work done on the Google app in terms of creating and rearranging file folders is only a copy and the changes on the app have to then be uploaded to the Google drive. It appeared to fix the problem of the folders not being replicated on Google drive. There are still loose documents which I deleted on the app which still remain in the share drive. So it appears I will have to manually delete these from the share drive.

+Google Drive Should provide an option to prevent shared documents being copied, we do share some documents (Sheets) with our colleagues but there is no use of protecting a sheet or range, you can simply make a copy and look into confidential areas of the calculation. there is one big hole in the ship! Google needs to give us options to chose who can copy and who cannot copy. Please! 

Google drive is mostly for collaboration.

If you are looking for a way to send documents so they can’t be copied and you can track who viewed them etc, check out DocSend.

I have a question if anyone can help me please. I am new to drive and am uploading my photos currently. Can I delete the original files from my hard drive now?

Great post. Thanks!
I work freelance, so I have a range of clients across different projects. That means I need to be very selective about who has access to what. I’m still exploring more benefits of Google Drive. So far – it’s a great meeting place.

We use Google Drive for tracking sheets, training and collaboration; and Dropbox for storage and sharing files.

We had one issue with Dropbox when a core team member left the group and their access was revoked. All content uploaded by them to Dropbox became broken links, since Dropbox was sourcing files from that member’s “owner” folder. We contacted Dropbox for solutions, and experimented ourselves – finally streamlining an approach which ensured we never got stuck with “lost” files again – no matter who uploaded them.

Quick summary: the project manager creates all folders and subfolders, then allocates them to relevant team members … please excuse me if this is a total noob statement XP …

Then, whenever files needed to be moved (or access blocked if team members were leaving), the file was “copied” to its new folder, then deleted from its original.

It was written into operation protocols that if a team member required a new subfolder, they had to put in a request to the PM to create that folder and then invite the relevant team member – rather than that member taking initiative to create a new folder themselves.

Whatever system works best for you, our fumble is a great reminder: you need more than one back-up plan in action.

I can tell I’m going to learn so much more from your blog, Vinay.

Much appreciation!

Hi Sidhe, thanks for stoping by. You are absolutely correct you should have more than one solution for your key data stores. Amazon has a $60 per year unlimited plan which could be a great secondary backup source. There are services like mover.io that allow you to move data between the key services and run scheduled backups.

Can never be to careful!

I created a folder of photos on Google Drive, shared with others (allowing editing so they could add to the folder). When previewing the photos as icons, the photos look perfect — colors are great. However, when the person I shared with clicks on the photo, the photo shows as all in shades blue. Any suggestions?

What happens when they download the photo? does it look good?

I have seen this same thing when sharing powerpoint slides via Google Drive, sometimes the quality can drop when you view it in preview mode but when you download the file and view it on your local its perfect.

you know when you are in real-time with someone.well a little box or circle comes up with there initial or picture.well how do you change that.there is someone in my class who changed theirs and i want to too.

have approx 50 videos which i was able to watch in drive. no more!
now it says i need more apps to view them?
anyone have any suggestions??

drive has issues!! ugh

I have heard that dropbox disabled public viewing of people who were using it as a video hosting service. Like if the videos got over a certain number of views they deemed it as “Public sharing” not private sharing and cut the access to those videos or those accounts. Maybe Google Drive has a similar rule?

Hello! Ur article is cery useful. Please help me to find the right i need. Im using Evernote to have all stuffs i need in other decicedecice from my phone or viceversa. I want to synchronise everything i have on my phone to the other devices…like notee, photos, videos, phone contacts, doc, pfd, etc etc and i dont want to share them with others…just to keep them safe if something happen with my phone or other device. I want to keep my datas safe. What is the best solution please? What is the best app that i can install in my PC, netbook and smartphone? Thank U. Vin

Can you tell me how to upload photos to google drive but keep the original file name? I have uploaded photos from my iphone but Google Drive renames all of the files and they are thus out of order.
thanks.
Stew

Great article, but I seem to have a major problem with google drive, and can not seem to find an answer on the web.
I’m having a problem to restore files that I have backed up with Google Drive on the web.
You see, I have my all my data belongings backed up on GD,including documents, music, movies and etc.
I am now trying to re-organize my data, and so I am trying to download files from my Google Drive.
I get a notice that it is compressing the files and then I get that compressed file it downloaded to my computer.
However, nothing seems to open these files.
I have even tried for test purpose to download one file at the time, one song, one document and etc, and then manually add the appropriate extension to its name (doc, mp3…) but nothing works.
I can not open any of these files!
How can I safely download my backed up files from Google Drive on the web, and restore them to their original format?
Thanks,
Elias

Hey there! I have a question and could`t find the answer anywhere!
I have Cuda Drive (it`s a desktop application from Copy.com cloud storage). And what it does is show me every file that I have in my storage, but only downloads the files that I use most, and until the limit that i have set (10gb).

I know Drive has a option to sync only the folders that I want, but my question is: Can I see in my PC all files that I have in drive, or only those inside the folders that I choose to sync?

Thanks a lot!!

I’m not sure about the app you are using but in general you can only see the files you have synced on your desktop, on your desktop. If you want to see all the files you need to login to the web version or use the mobile app.

Collaboration in Google Drive app is mainly derived from Google Wave. An excellent but experimental social platform that was ahead of its time.

Thank you for the article. I ended up here as I am trying to find how best to keep all Emails and Docs associated with a project in one file. Can I keep a Doc under a GMAIL label or use a DRIVE FOLDER to move emails to.

If you use an incognito tab it will track your user an as anonymous user, but the file will need to be set to share publicly before it will let you do that.

The general use appears good but has anyone used it to handle an encrypted file that appears as a regular drive when encrypted on the local machine. Additionally if a file in the encrypted volume is changed does drive re-sync the entire file properly to include the change in the contained file? From what I see at this time drive is great for information not requiring any security concerns but not for any that contain private information.

I was wondering if there is a way that Google Drive can open a large Microsoft Office Excel .xlsx file of about 25MB. I uploaded it, but Drive can’t open it – a message comes up that says the file is too large.

Hey Dan, looks like no… Here are the limits Google provides:
https://support.google.com/drive/answer/37603?hl=en

Here they are pasted here:

Files you can store in Google Drive

File sizes
These are the documents, spreadsheets, and presentation sizes you can store in Google Drive.

Documents: Up to 1.02 million characters. If you convert a text document to Google Docs format, it can be up to 50 MB.
Spreadsheets: Up to 2 million cells for spreadsheets that are created in or converted to Google Sheets.
Presentations: Up to 100 MB for presentations converted to Google Slides.
All other files: Up to 5 TB.
Supported file types
These are the most common file types you can view in Google Drive:

General files

Archive files (.ZIP, .RAR, tar, gzip)
Audio formats (MP3, MPEG, WAV, .ogg)
Image files (.JPEG, .PNG, .GIF, .BMP)
Markup/Code (.CSS, .HTML, .PHP, .C, .CPP, .H, .HPP, .JS)
Text files (.TXT)
Video files (WebM, .MPEG4, .3GPP, .MOV, .AVI, .MPEGPS, .WMV, .FLV, .ogg)
Adobe files

Autodesk AutoCad (.DXF)
Illustrator (.AI)
Photoshop (.PSD)
Portable Document Format (.PDF)
PostScript (.EPS, .PS)
Scalable Vector Graphics (.SVG)
Tagged Image File Format (.TIFF) – best with RGB .TIFF images
TrueType (.TTF)
Microsoft files

Excel (.XLS and .XLSX)
PowerPoint (.PPT and .PPTX)
Word (.DOC and .DOCX)
XML Paper Specification (.XPS)

The article is cut but I have “heard” of most of the functionality 🙂

I was wondering if there is a way to convert a placed word document in google drive to a Google Drive document instead. The upload would happen through the desktop.

Hey Alexander, looks like you can work with office docs directly in Google Drive:
https://support.google.com/docs/answer/6055139?hl=en

Here is a quick extract to do it on your computer:

You can only use OCM using a Chrome browser on your computer.

Open a Chrome browser window.
Install the Office Editing for Docs, Sheets & Slides Chrome extension.
Open any Office file and start editing.
How to know you can edit Office files

Open an Office file.
Click the File menu.
If you see “Office Compatibility Mode” in the menu, you can edit the file or save it to Google Docs, Sheets, or Slides.
Note: To edit Office files on a Chromebook, see instructions in the Chromebook help center.

I’m using google drive for years now. Tried dropbox and all other services but always get back to google drive. Thanks for the tip how to autogenerate the TOS headlines. New to me.

How can I make google drive to synchronize photos first and videos after?? videos take too long and dont have good internet… thank you!!

Hi Vinay 🙂 I have a question, I’m not sure if you’re familiar with it but I’m pretty sure you could help ^^ I’m just wondering that if the viewer (has a direct link to the folder given by the owner) of the file will download something, will the owner receive a notification about it? 🙂 Just asking though ^^ Thanks 🙂

No I don’t think there are any notifications that I’m aware of, you receive a notification if they request access or request more access than they have been given (ie edit access when they have only been given view access)

“The photos have to be under 16MP. That means you can’t upload 4608×3456 originals from your DSLR…” 4608×3456=15,925,248, so you can, in fact, upload those originals from your DSLR (at that size and below, anyway). That’s under the 16million pixel limit.

I came here looking for a way for the “local” Google Drive to show files & folders that are owned by my son and shared with me. The “local” Dropbox does it automatically. The “local” Drive apparently does not and I have to use Drive in the browser. I was hoping for a tip or hack to allow it.

I looked at Insync, but their bottom $25 plan requires 2 licenses, one for my account and one for my son’s. The thing is, I don’t want access to all of my son’s files, just the one he shares with me.

Anyway, thanks for tips above. A couple will be very helpful to me.

Hey Richard, I think you have to move the files from “Shared with me” to “My Drive” in the web version to get them to sync locally.

Your readers may like a free replacement for Insync, at http://odrive.com. It will link multiple cloud accounts into one ODRIVE folder, with sub-folders for each cloud account. Very simple installation and use.

I need to upload ~200 PDF files to google docs (filenames will be preset document numbers of our in-house published documents). On an index, I need to allow the users to link to directly to each uploaded doc.

Doing this on a regular web server or file system, the logic of the file locations would be (if filenames are in the series file1.pdf, file2.pdf,…)

http://server.com/folder1/file1.pdf
http://server.com/folder1/file2.pdf

How can I get the links for the 200 files I have uploaded to Google docs based on their filenames? Clicking on each Sharing link to get the randomly assigned Google doc number for each of the 200 uploaded document is not feasible. Or is there a way to get a report or csv file of what filename maps to what Google randomly generated number for the 200 files in that folder (if I can get a mapping in a csv file, then that will also do the job)

thanks for any advice you can give,
Andrea

Hey Andrea,

Interesting predicament — I’ve often wished that Google Drive’s sharing links could be predictable/structured. I’ve just had a search around for you, and the best I found was a service that lets you create custom links for Google Drive files — but only if the files are public. It doesn’t look right for the situation.

Perhaps Drive’s Audit Log feature is something more relevant here? https://support.google.com/a/answer/4579696?hl=en

By getting that audit log, you could quickly copy all the file links out of it.

Does that help?

Benjamin

Hi.
I have a few google docs that include pics.
When I open the documents they look ok.
But when I send them to other people as a link the images show up really blurry.
What can I do?
I don’t want to “share” them from Google’s interfaces, since many of the people I want to send the docs aren’t really into Google.
Besides I want to show a text like “click here” instead of the actual Google link.
Thanks in advance

Hey there,

Have you tried uploading the images to Imgur, and pasting the links in, instead? If the Google Docs formatting is messing things up, you should host elsewhere and link in.

Is that what you’re looking for?

What an extensive list of tips. As a huge fan of Google Drive, I have to admit that I didn’t know some of the “tricks”, like the OCR related features. I heard about the technology but didn’t know that Google has integrated it into GDrive (awesome!). I’ll definitely test it out to see if it would well handle scanned PDF documents (extracting the text, and perhaps images?).

Another thing is the “Drag and Drop” feature, it’s good to know that. However, personally I feel Google could enhance it even further, not only allowing us to upload easily, but to download as well. By downloading, I mean drag and drop some elements (especially pictures) out of a Google Drive document. Unfortunately, it isn’t available as of now. That’s why I recently wrote a post to introduce 5 ways to extract images from Google Docs. If your time permits, I’d like to invite you to check it out, it’s here: http://www.softwarehow.com/extract-google-docs-images/

P.S. shared your article on Twitter, no problem. But when I clicked the Pinterest button, it won’t allow me to pin (the browser says something like “please disable your popup blocker”), just wanted to share this feedback in case you want to fix it.

Hey JP! I agree that Drive could do more enhance its functionality. Thanks for the share. I’ll check out the Pinterest issue, thank you for reporting. I’ll take a look at your article. 🙂

I downloaded the Google Drive App and want to sync the drive to my computer. However, I have a Macbook Pro and the syncs takes way too much space on my HDD. Do you know how to sync Google Drive to an external HD like a Passport Air? Thanks!

Hey! This might be a stupid question, but I honestly I don’t know where else to ask.

“Access a list of all the shortcuts by hitting Ctrl+/.”
Hitting a keybinding like this requires me to press four buttons simoultaneously (Ctrl+Shift+AltGr+7). Fortunately, this is physically possible on my keyboard, but even so, when I press this key-combo in Google Docs, the only effect is that I simply type the letter “/”. The problem persists with other keybindings that need bigger combinations of keys like this one does.

Do you have any ideas as to how to get around this and actually use the keybindings as they are displayed in Google Docs? I would like to access the full functionality.

Hi There!

I have a shared sheet with some ppl,

I wanna make sure that if the person1 is making enteries sheet shouls automatically write Person1 in the google sheet in the respective column!!

Can google sheet allow this for detecting the user who is making the enteries!

Drive is great, but i found a small/big imperfection… actually is not possibile to erase files or folder history. Maybe this can be have a reason in office groups, (maybe!) but anyway i want to choose if keep my folder’s or file’s history. That history also isn’t present in “google activity”,
so this is really a bad things.
Is absurd that i can’t erase my log activity!

Great post Vinay! Thanks for putting this up.

I came here looking for ways to monitor/track the number of hours my collaborators are logged on to the drive. Do you know any app which can help in that?

Cheers!
Neha


Leave a comment

Your email address will not be published. Required fields are marked.

Get Started Free Today

No Credit Card Required