Backing up data is important for everybody, whether it be personal data or data belonging to an organization. When it comes to ePHI managed by a healthcare institution, the level of importance could not be higher.
It is also a mandatory component of HIPAA compliance.
In order to meet these requirements, most healthcare organizations choose to outsource critical IT services to a third party i.e. an MSP. Whether or not you outsource data backup services, measures must be taken to ensure that you do not lose sensitive patient data, as the consequences can be devastating.
"The data backup plan is a required stage of compliance and must form part of a contingency plan that meets HIPAA standards. Losing data has huge consequences, even-more-so for healthcare organizations who routinely handle sensitive and private data. If access to critical pharmacy systems, lab systems or EHR systems was severed, a healthcare practice would struggle to continue business operations. This risks damaging reputation and ultimately could risk patient lives." - Marty Puranik, What Is Your HIPAA Data Backup Plan
This process will help you establish a solid data backup plan that satisfies HIPAA requirements and clearly shows your patients that you have appropriate safeguards in place to protect their data.
From identifying the databases that contain ePHI, determining which solution will be used, testing the restore process, and formally documenting the backup policy, this checklist will help you setup the data backup plan end-to-end, hopefully relieving your security team of stress in the process!
A little info about Process Street
Process Street is superpowered checklists. By using our software to document your processes, you are instantly creating an actionable workflow in which tasks can be assigned to team members, automated, and monitored in real-time to ensure they are being executed as intended, each and every time.
The point is to minimize human error, increase accountability, and provide employees with all of the tools and information necessary to complete their tasks as effectively as possible.