Introduction:

Lease renewals are a core workflow in property management and need to be executed with care and professionalism.

This checklist, with complex conditional logic built-in, will guide you through the entire process, keep your Buildium database fully up-to-date, and ensure that both the owner and tenant are satisfied with the end result. 

Enter basic details

Determine next step

Rent price:

Should the rent price increase?

What should the price be?

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

What should the price be? (no Owner approval) (no inspect)

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

Should the rent price increase? (M2M)

What should the price be? (M2M)

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

Inspection:

When should the inspection occur?

Inform the tenant of the inspection

Conduct the inspection using Happy Inspector

Buildium has set up a direct integration with Happy Inspector so you can easily conduct mobile property inspections and automatically add inspections reports to properties in Buildium.

As soon as you finalize a report (and have internet access), it will appear tied to the relevant unit within Buildium in seconds.

Add inspection notes to Buildium property page

Link to property page in Buildium:

{{form.Property_page_(Buildium)}}

Determine if the lease will be renewed

Owner communication:

Contact the owner for approval (Same Rent)

Contact the owner for approval (Change Rent)

Contact the owner for approval (2nd Request) (Change Rent)

Contact the owner for approval (2nd Request) (Same Rent)

Contact the owner for approval (3rd Request) (Same Rent)

Contact the owner for approval (3rd Request) (Change Rent)

Let the property manager know

Should rent increase? (No owner approval) (No inspect)

Update the tenant's rent charge

Send tenant an email about the rent increase

Email the tenant notifying them of the price increase. 

This can be done directly from Buildium.

Tenant communication:

Contact tenant about lease renewal (Same Rent)

Use the email feature in Buildium to create an email template for lease renewals offers (there is a sample email template built into the Buildium free trial - as seen below).

You can also choose the use the email templates we provide in the following tasks. 

Contact tenant about lease renewal (Change Rent)

  • 1
    Have you sent them a text?
  • 2
    Have you called them?

Contact tenant about lease renewal (Same Rent) (2nd Request)

  • 1
    Have you sent them a text?
  • 2
    Have you called them?

Contact tenant about lease renewal (Change Rent) (2nd Request)

  • 1
    Have you sent them a text?
  • 2
    Have you called them?

Contact tenant about lease renewal (Same Rent) (3rd Request)

  • 1
    Have you sent them a text?
  • 2
    Have you called them?

Contact tenant about lease renewal (Change Rent) (3rd Request)

  • 1
    Have you sent them a text?
  • 2
    Have you called them?

Update owner and PM

Why does the owner not want to renew?

PM Contact owner regarding tenant's request for M2M

Lease creation:

Create the lease

Lease is signed

Raise the rent for M2M tenant

Mail letter to tenant about increase in rent for month to month lease.

Upload lease to the property page in Buildium

Upload the lease into the property page in Buildium and share the documentation with both the tenant and owner. 

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