Lease Renewal Checklist – Propertyware

Run this checklist at least 90 days before a lease needs to be renewed

Introduction:

Enter basic details

Determine next step

Rent price:

Should the rent price increase?

What should the price be?

What should the price be? (no Owner approval) (no inspect)

Should the rent price increase? (M2M)

What should the price be? (M2M)

Inspection:

When should the inspection occur?

Inform the tenant of the inspection

Conduct the inspection

Add inspection notes to Propertyware property page

Determine if the lease will be renewed

Owner communication:

Contact the owner for approval (Same Rent)

Contact the owner for approval (Change Rent)

Contact the owner for approval (2nd Request) (Change Rent)

Contact the owner for approval (2nd Request) (Same Rent)

Contact the owner for approval (3rd Request) (Same Rent)

Contact the owner for approval (3rd Request) (Change Rent)

Let the property manager know

Should rent increase? (No owner approval) (No inspect)

Update the tenant's rent charge

Send tenant a letter about the rent increase

Tenant communication:

Contact tenant about lease renewal (Same Rent)

Contact tenant about lease renewal (Change Rent)

Contact tenant about lease renewal (Same Rent) (2nd Request)

Contact tenant about lease renewal (Change Rent) (2nd Request)

Contact tenant about lease renewal (Same Rent) (3rd Request)

Contact tenant about lease renewal (Change Rent) (3rd Request)

Update owner and PM

Why does the owner not want to renew?

PM Contact owner regarding tenant's request for M2M

Lease creation:

Create the lease

Lease is signed

Raise the rent for M2M tenant

Put Lease in property page in Propertyware

Related checklists:

Introduction:

Lease renewals are a core workflow in property management and need to be executed with care and professionalism.

This checklist, with complex conditional logic built-in, will guide you through the entire process and ensure that both the owner and tenant are satisfied with the end result.

Enter basic details

Property address

Tenant name

Lease end date

Rent amount ($)

Determine next step

What should be done with this lease renewal? (pre inspection)

Rent price:

Should the rent price increase?

Should the rent price increase? (yes Owner approval) (No inspect)

What should the price be?

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

What should the new rent be? (yes Owner approval) (No inspect)

What should the price be? (no Owner approval) (no inspect)

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

What should the new rent be? (yes Owner approval) (No inspect) (Copy)

Should the rent price increase? (M2M)

What should the price be? (M2M)

The current rent price at {{form.Property_address}} is ${{form.Rent_amount_($)}}.

What should the new rent be? (m2m)

Inspection:

When should the inspection occur?

When should the inspection occur? (example 12/14/2019 between 9am and 2pm)

When should the inspection occur? (exact date and time)

Inform the tenant of the inspection

Conduct the inspection

Notes from the inspection

Add inspection notes to Propertyware property page

Link to property page in Propertyware:

Determine if the lease will be renewed

What is the next step?

Owner communication:

Contact the owner for approval (Same Rent)

Has the owner given approval? (Same rent)

Contact the owner for approval (Change Rent)

Has the owner given approval? (Change rent)

Contact the owner for approval (2nd Request) (Change Rent)

Has the owner given approval? (2nd request) (Change Rent)

Contact the owner for approval (2nd Request) (Same Rent)

Has the owner given approval? (2nd request) (same rent)

Contact the owner for approval (3rd Request) (Same Rent)

Has the owner given approval? (3rd Request) (Same Rent)

Contact the owner for approval (3rd Request) (Change Rent)

Has the owner given approval? (3rd request) (Change Rent)

Let the property manager know

Should rent increase? (No owner approval) (No inspect)

Update the tenant's rent charge

Send tenant a letter about the rent increase

Email the tenant a letter about the price increase.

This can be done directly from Propertyware.

Tenant communication:

Contact tenant about lease renewal (Same Rent)

1

Have you sent them a text?
2

Have you given them a phone call?

Has the tenant responded? (Same Rent)

Contact tenant about lease renewal (Change Rent)

What would be the first day of the new lease? (example 12/14/2019)

1

Have you sent them a text?
2

Have you called them?

Has the tenant responded? (Change rent)

Contact tenant about lease renewal (Same Rent) (2nd Request)

1

Have you sent them a text?
2

Have you called them?

Has the tenant responded? (Same Rent) (2nd Request)

Contact tenant about lease renewal (Change Rent) (2nd Request)

1

Have you sent them a text?
2

Have you called them?

Has the tenant responded? (Change Rent) (2nd Request)

Contact tenant about lease renewal (Same Rent) (3rd Request)

1

Have you sent them a text?
2

Have you called them?

Has the tenant responded? (Same Rent) (3rd Request)

Contact tenant about lease renewal (Change Rent) (3rd Request)

1

Have you sent them a text?
2

Have you called them?

Has the tenant responded? (Change Rent) (3rd Request)

Update owner and PM

Why does the owner not want to renew?

PM Contact owner regarding tenant's request for M2M

Lease creation:

Create the lease

Lease is signed

Raise the rent for M2M tenant

Mail letter to tenant about increase in rent for month to month lease

Put Lease in property page in Propertyware

Upload the lease into the property page in Propertyware and share the documentation with both the tenant and owner.

Take control of your workflows today.

Browse templates Edit in Process Street

More templates like this

Payroll Processing – User Guide

PROCEDURE PAYROLL PROCESSING-TSHEETS &QB-Payroll Processing

How to Build a Process from Resources (Copy)

2. Entrega de proyecto

12 Month Maintenance Schedule

Resource Based Economy Transition Team Support

View all Uncategorized templates