{"id":10364,"date":"2026-11-09T07:43:44","date_gmt":"2026-11-09T07:43:44","guid":{"rendered":"https:\/\/www.process.st\/help\/?post_type=ht_kb&p=10364"},"modified":"2026-11-10T09:39:17","modified_gmt":"2026-11-10T09:39:17","slug":"official-content","status":"publish","type":"ht_kb","link":"https:\/\/www.process.st\/help\/docs\/official-content\/","title":{"rendered":"Official content"},"content":{"rendered":"

Admins can mark any workflow, form, page, or file in the Library as Official<\/strong>, designating it as the organization’s authoritative version. Marked items display a yellow Official<\/strong> badge that tells everyone which content to trust.<\/p>\n

\n

Note:<\/strong> Only Administrators can mark or remove the official designation. All members with Library access can see the badge.<\/p>\n<\/blockquote>\n

Mark a workflow, form, page, or file as official<\/h2>\n
    \n
  1. Open the Library<\/strong>.<\/li>\n
  2. Find the item you want to mark.<\/li>\n
  3. Click the three-dot (meatball) menu on the item’s row.<\/li>\n
  4. Click Mark as official<\/strong>.<\/li>\n<\/ol>\n

    The item now shows a yellow Official<\/strong> badge on its row in the Library. Hovering over the badge shows who marked it and when.<\/p>\n

    Remove the official mark<\/h2>\n
      \n
    1. Open the Library<\/strong>.<\/li>\n
    2. Find the item marked as official.<\/li>\n
    3. Click the three-dot (meatball) menu on the item’s row.<\/li>\n
    4. Click Remove official mark<\/strong>.<\/li>\n<\/ol>\n

      The badge is removed, and the item no longer appears in the Official view.<\/p>\n

      Find all official content<\/h2>\n

      The Library’s left navigation includes an Official<\/strong> link. Click it to see every item currently marked as official across your organization.<\/p>\n

      To see archived items that were marked as official, click Show archived<\/strong> at the top of the Official view.<\/p>\n

      Official badge in Global Search<\/h2>\n

      Official items also display the badge in Global Search<\/strong> results, so you can identify authoritative content without leaving the search. Official items get a boost in search results, so when several results match about equally well, the official one appears first.<\/p>\n

      FAQ<\/h2>\n

      Who can mark items as official?<\/h3>\n

      Only Administrators. Builders, Users, and Guests cannot mark or unmark items.<\/p>\n

      Which content types can be marked?<\/h3>\n

      Workflows, forms, pages, and files.<\/p>\n

      Can I mark an archived item as official?<\/h3>\n

      No. Only active items can be marked. However, if you archive an item that is already official, the mark is preserved and the item appears in the Official view’s archived list.<\/p>\n

      Learn more about organizing content in the Library<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

      Admins can mark any workflow, form, page, or file in the Library as Official, designating it as the organization’s authoritative version. Marked items display a yellow Official badge that tells everyone which content to trust. Note: Only Administrators can mark or remove the official designation. All members with Library access can see the badge. Mark […]<\/p>\n","protected":false},"author":22,"template":"","meta":{"_acf_changed":false,"available_plan":"All plans","available_product":"Library","footnotes":""},"ht_kb_category":[195],"ht_kb_tag":[],"class_list":["post-10364","ht_kb","type-ht_kb","status-publish","hentry","ht_kb_category-library"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/10364","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/users\/22"}],"version-history":[{"count":3,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/10364\/revisions"}],"predecessor-version":[{"id":10395,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/10364\/revisions\/10395"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/media?parent=10364"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb_category?post=10364"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb_tag?post=10364"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}