{"id":5609,"date":"2021-09-22T08:00:37","date_gmt":"2021-09-22T08:00:37","guid":{"rendered":"https:\/\/www.process.st\/help\/docs\/archive-workflows\/"},"modified":"2026-04-08T13:30:09","modified_gmt":"2026-04-08T13:30:09","slug":"archive-workflows","status":"publish","type":"ht_kb","link":"https:\/\/www.process.st\/help\/docs\/archive-workflows\/","title":{"rendered":"How to Archive Workflows"},"content":{"rendered":"

Archiving workflows lets you tidy up your Library<\/a> without permanently deleting them.<\/p>\n

This feature is perfect for organizing your workflows or folders, while keeping the option to view or restore them later.<\/p>\n

Note that archiving a workflow also archives its active and scheduled workflow runs.<\/p>\n

Users: Only Administrators or Builders<\/a> with ‘edit’ permission can archive workflows.\u00a0<\/i><\/b><\/p>\n

How to archive workflows<\/h2>\n

To archive a workflow, you first need to open the workflow’s right-hand menu. Do this by navigating to the workflow from your library then clicking on its name to open the menu.<\/p>\n

Next click “More options<\/strong>”\u00a0then click “Archive<\/strong>“.<\/p>\n

\"\"<\/p>\n

Once you have archived the workflow, you’ll see two buttons at the top of the right-hand menu – one to unarchive it and one to delete it permanently.<\/p>\n

Note:<\/strong> Archiving a workflow will also archive all of the active workflow runs<\/em><\/strong> associated with it and any scheduled runs<\/a><\/strong> <\/em>you had set up.<\/p>\n

How to unarchive a workflow<\/h2>\n

If you or another user has accidentally archived a workflow and you would like to get it back, you can unarchive it in just a few clicks.<\/p>\n

\"\"<\/p>\n

If you have literally just archived it, you can unarchive it by using the “Unarchive<\/strong>” button shown in the right-hand menu above.<\/p>\n

If you aren’t sure when a workflow was archived, you can search for it in your organization activity feed <\/a>(note that only admins have access to this area).<\/p>\n

If you are an admin click your profile picture in the upper right corner of your screen, click “Settings<\/strong>” and\u00a0then navigate to your “Activity<\/strong>” tab.<\/p>\n

\"\"<\/p>\n

Search for the activity log where your workflow was archived and you’ll see a blue link for “workflow<\/strong>” in the activity log (you may need to load more activity entries at the bottom of the page if the workflow was archived some time ago).<\/p>\n

Click the blue “workflow” link to open up the workflows menu. In the right-hand menu at the top, click “Unarchive<\/strong>“. Any workflow runs you had created from this workflow will remain archived.<\/p>\n

Learn\u00a0how to view archived workflows<\/a>, or how to restore deleted workflows<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Archiving workflows lets you tidy up your Library without permanently deleting them. This feature is perfect for organizing your workflows or folders, while keeping the option to view or restore them later. Note that archiving a workflow also archives its active and scheduled workflow runs. Users: Only Administrators or Builders with ‘edit’ permission can archive […]<\/p>\n","protected":false},"author":3,"template":"","meta":{"_acf_changed":false,"available_plan":"All plans","available_product":"Settings, Workflows","footnotes":""},"ht_kb_category":[180,158],"ht_kb_tag":[181],"class_list":["post-5609","ht_kb","type-ht_kb","status-publish","hentry","ht_kb_category-organization-management","ht_kb_category-build-edit-workflows","ht_kb_tag-archiving"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/5609","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb"}],"about":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/users\/3"}],"version-history":[{"count":7,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/5609\/revisions"}],"predecessor-version":[{"id":9772,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb\/5609\/revisions\/9772"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/media?parent=5609"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb_category?post=5609"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/ht_kb_tag?post=5609"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}