{"id":5615,"date":"2023-08-25T08:00:18","date_gmt":"2023-08-25T08:00:18","guid":{"rendered":"https:\/\/www.process.st\/help\/docs\/form-fields\/"},"modified":"2026-06-11T10:27:56","modified_gmt":"2026-06-11T10:27:56","slug":"form-fields","status":"publish","type":"ht_kb","link":"https:\/\/www.process.st\/help\/docs\/form-fields\/","title":{"rendered":"How to Use Form Fields in a Workflow"},"content":{"rendered":"

Form fields are essential for collecting and storing data, such as files, names, email addresses, notes, and URLs, within your workflow runs<\/a>.<\/p>\n

They help you capture information from users, pass data between tasks and apps via variables, and maintain a complete record for future reference.<\/p>\n

When someone enters data into form fields in your workflow runs, all that data is stored so that you can refer back to it at any time. It doesn’t matter whether a new hire enters their personal information into your onboarding workflow run, or a new client gives you a brief for a project you’re working on together, or a freelance writer gives you suggestions for their latest blog post. It’s all there in your workflow run.<\/p>\n

Form fields also allow you to pass and receive data from one part of your workflow run to another, as well as from one app to another when you use workflow run links<\/a> or automations<\/a>. This is possible when you use form fields as variables<\/a>.<\/p>\n

For example:<\/p>\n