{"id":9472,"date":"2025-11-05T10:30:15","date_gmt":"2025-11-05T10:30:15","guid":{"rendered":"https:\/\/www.process.st\/help\/?post_type=ht_kb&p=9472"},"modified":"2026-04-17T13:05:38","modified_gmt":"2026-04-17T13:05:38","slug":"approval-tasks-versus-dropdown","status":"publish","type":"ht_kb","link":"https:\/\/www.process.st\/help\/docs\/approval-tasks-versus-dropdown\/","title":{"rendered":"When to Use Approval Tasks versus a Dropdown with Approvals"},"content":{"rendered":"

Process Street gives you two main ways to manage approvals inside a workflow. You can use a dedicated Approval Task<\/a> or create a dropdown field that captures an approval decision.<\/p>\n

Both options work well, but they serve different purposes depending on how you want to track, automate, and report on the outcome.<\/p>\n

When to Use Approval Tasks<\/h3>\n

Approval Tasks<\/a> are used specifically for review and sign-off steps which occur in a loop. They create a separate decision point in your workflow and let one or more people approve, reject, or request changes.<\/p>\n

If the task(s) to be approved are rejected, the approval process loops back to the person submitting the tasks for approval. Once approved, the workflow can continue.<\/p>\n

Use an Approval Task when<\/p>\n