{"id":10391,"date":"2026-11-10T09:40:01","date_gmt":"2026-11-10T09:40:01","guid":{"rendered":"https:\/\/www.process.st\/help\/?p=10391"},"modified":"2026-11-10T09:44:38","modified_gmt":"2026-11-10T09:44:38","slug":"mark-any-library-item-as-official","status":"publish","type":"post","link":"https:\/\/www.process.st\/help\/mark-any-library-item-as-official\/","title":{"rendered":"Mark Workflows, Forms, Pages and Files as Official"},"content":{"rendered":"<p>Every Library eventually grows a few look-alikes: &#8220;Handbook,&#8221; &#8220;Handbook (new),&#8221; &#8220;Handbook FINAL v3 USE THIS ONE.&#8221; Now admins can end the guesswork. Mark any active workflow, form, page or file as <strong>Official<\/strong>, and everyone in the organization knows which one is the source of truth.<\/p>\n<h2>What it does<\/h2>\n<p>An <strong>Official<\/strong> badge appears beside the item&#8217;s name in the Library, on the item itself and in search results. Hover over the badge in the Library to see who marked it and when. A dedicated <strong>Official<\/strong> view in the Library left nav collects every official item you have access to, so you can browse them in one place. Search also gives official items a small ranking boost: when two results are about equally relevant, the official one appears first.<\/p>\n<h2>How to mark an item as Official<\/h2>\n<ol>\n<li>Open the <strong>Library<\/strong>.<\/li>\n<li>Find the workflow, form, page or file you want to designate.<\/li>\n<li>Click the <strong>&#8230;<\/strong> (three-dot) menu on the item or its Library row.<\/li>\n<li>Select <strong>Mark as official<\/strong>.<\/li>\n<\/ol>\n<blockquote>\n<p><strong>Note:<\/strong> Inside a form, the option is in <strong>Settings<\/strong> instead of the three-dot menu.<\/p>\n<\/blockquote>\n<p>To remove the designation, open the same menu and choose <strong>Remove official mark<\/strong>.<\/p>\n<h2>Who can use it<\/h2>\n<p>Only <strong>Admins<\/strong> can mark or remove an Official designation. Builders and Users can see the badge and browse the Official view for Library items they can access. Guests don\u2019t have access to the Library.<\/p>\n<h2>Where to spot an Official item<\/h2>\n<ul>\n<li><strong>Library list:<\/strong> the badge sits beside the item&#8217;s name. Hover to see who marked it and when.<\/li>\n<li><strong>Item view:<\/strong> the badge appears on the item itself when you open it.<\/li>\n<li><strong>Search results:<\/strong> official items display the badge and rank higher when relevance is close.<\/li>\n<li><strong>Library left nav:<\/strong> click <strong>Official<\/strong> to see all official items you can access.<\/li>\n<\/ul>\n<p>For a full walkthrough, including how to browse and search for official items, see <a href=\"https:\/\/www.process.st\/help\/docs\/official-content\/\">Mark items as Official<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Every Library eventually grows a few look-alikes: &#8220;Handbook,&#8221; &#8220;Handbook (new),&#8221; &#8220;Handbook FINAL v3 USE THIS ONE.&#8221; Now admins can end the guesswork. Mark any active workflow, form, page or file as Official, and everyone in the organization knows which one is the source of truth. What it does An Official badge appears beside the item&#8217;s [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"available_plan":"All plans","available_product":"Library","footnotes":""},"categories":[2],"tags":[],"class_list":["post-10391","post","type-post","status-publish","format-standard","hentry","category-new-feature"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/10391","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/users\/22"}],"replies":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/comments?post=10391"}],"version-history":[{"count":2,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/10391\/revisions"}],"predecessor-version":[{"id":10397,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/10391\/revisions\/10397"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/media?parent=10391"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/categories?post=10391"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/tags?post=10391"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}