{"id":473,"date":"2023-08-30T08:00:14","date_gmt":"2023-08-30T08:00:14","guid":{"rendered":"https:\/\/www.process.st\/help\/august-2023-updates\/"},"modified":"2024-03-07T11:39:22","modified_gmt":"2024-03-07T11:39:22","slug":"august-2023-updates","status":"publish","type":"post","link":"https:\/\/www.process.st\/help\/august-2023-updates\/","title":{"rendered":"August 2023 Updates"},"content":{"rendered":"<p>We&#8217;ve released more exciting features this month and here&#8217;s a round-up of all the updates.<\/p>\n<h2>Enhanced file security<\/h2>\n<p>When you enable the <a href=\"https:\/\/www.process.st\/help\/docs\/enhanced-file-security\/\">Enhanced File Security<\/a> feature, only users logged into a Process Street account can access the files in your workflow runs.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16382\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/EFS.png\" alt=\"\" width=\"100%\" \/><\/p>\n<p>This feature is available on our <a href=\"https:\/\/www.process.st\/pricing\/\">Enterprise<\/a> plan. If you&#8217;re interested in accessing this feature, reach out to our <a href=\"mailto:support@mail.process-street.com\">support<\/a> team.<\/p>\n<h2>Bulk update workflow run task assignees<\/h2>\n<p>You can now add, remove, or change the <a href=\"https:\/\/www.process.st\/help\/docs\/task-assignments\/#edit-preassigned-users-in-your-workflow\">task assignees<\/a> in your active workflow runs when publishing changes to your workflows.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16311\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/task-assignment.gif\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Suppress notifications for &#8216;update to latest&#8217;<\/h2>\n<p>When you publish changes to your workflow and decide to update each run manually, you can now suppress the &#8216;update to latest&#8217; notifications.<\/p>\n<p>This means, your users will not receive a notification to update their active runs to the latest version. This allows you to then individually update active workflow runs on a need-to-update basis.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16377\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/suppress-notifications.png\" alt=\"\" width=\"&quot;100%\" \/><\/p>\n<h2>New Zapier triggers and action<\/h2>\n<p>We&#8217;ve added new actions and triggers so you can do more with your Zapier automations.<\/p>\n<p>With the action, <strong>Update tasks<\/strong>, you can:<\/p>\n<ul>\n<li>Update a task status as Completed<\/li>\n<li>Update a task status as Not Completed<\/li>\n<li>Set a task Due Date<\/li>\n<\/ul>\n<p>The trigger <strong>Task Ready<\/strong> will trigger actions when:<\/p>\n<ul>\n<li>A workflow run starts. It will fire for each task that is not stopped, is not hidden, and is approvable (if it\u2019s an Approval Task)<\/li>\n<li>A task is shown by a conditional logic rule<\/li>\n<li>A task doesn&#8217;t have a <a href=\"https:\/\/www.process.st\/help\/docs\/stop-tasks\/\">stop task<\/a><\/li>\n<li>A task becomes <a href=\"https:\/\/www.process.st\/help\/docs\/approvals\/\">approvable<\/a> (i.e. when all tasks the Approval Task is approving have been submitted for approval)<\/li>\n<\/ul>\n<p>You can now also use the trigger <strong>when a workflow run is completed\u00a0<\/strong>to create your zaps.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16379\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/zapier-new.gif\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Distinct view-mode<\/h2>\n<p>We have moved the Run and Edit workflow buttons to the middle of the screen. This will help you to easily distinguish between the view and edit modes of your workflow.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16336\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/distinct-view-mode.png\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Bulk organize your Library<\/h2>\n<p>To organize your <a href=\"https:\/\/www.process.st\/help\/docs\/library\/\">Library<\/a>, you can now select multiple workflows, pages, and forms to archive, delete, or move in bulk.<\/p>\n<p>You can also drag and drop your workflows, pages, and forms to move them between folders.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16464\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/library-organize.gif\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Improved form field settings<\/h2>\n<p>You can now quickly access and edit the <a href=\"https:\/\/www.process.st\/help\/docs\/form-fields\/\">form field<\/a> settings via the <strong>settings cog<\/strong> within the form field.<\/p>\n<p>The form fields that will now display the settings cog are short text, long text, email, website, number, and hidden form fields.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16381\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/form-field-settings.gif\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>View-only task permissions<\/h2>\n<p>With our latest <a href=\"https:\/\/www.process.st\/help\/docs\/task-permissions\/\">task permission<\/a> settings, your users can either have permission to <strong>only view<\/strong> a task or <strong>view and complete<\/strong> it.<\/p>\n<p>If you want to limit access to your task, you can choose to set the task permission for a user or a group as <strong>No access<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16384\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/permissions.png\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Custom sender domain via the send email widget<\/h2>\n<p>You can now use a custom domain name as the email&#8217;s sender and a specific email address when you use the <a href=\"https:\/\/www.process.st\/help\/docs\/getting-started-using-the-send-email-widget\/\">send email widget<\/a>.<\/p>\n<p>This feature is available on our <a href=\"https:\/\/www.process.st\/pricing\/\">Enterprise<\/a> plan. If you&#8217;re interested in accessing this feature, reach out to your account manager or our <a href=\"mailto:support@mail.process-street.com\">support<\/a> team.<\/p>\n<h2>Tabs in variables dropdown<\/h2>\n<p>You can now locate your <a href=\"https:\/\/www.process.st\/help\/docs\/variables\/\">variables<\/a> quickly using the tabs for your workflow variables, data set variables and global variables.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16423\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/variable-tabs.gif\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Automatically send emails on task completion<\/h2>\n<p>If you have a <a href=\"https:\/\/www.process.st\/help\/docs\/getting-started-using-the-send-email-widget\/\">send email widget<\/a> in your task, you can automatically send out your email when you complete this task.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16424\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/auto-send-emails.png\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Organization Timezone<\/h2>\n<p>You can now set an organization timezone that triggers workflow runs and due dates as per a standard timezone.<\/p>\n<p>If a user has set a profile timezone, they will still receive inbox and email notifications and see their task due dates in their timezone.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16425\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/org-timezone.png\" alt=\"\" width=\"100%\" \/><\/p>\n<h2>Approvals got a new look<\/h2>\n<p>Approvals now give you a more comprehensive view of the task to be approved, including the whole email from a send email widget. Also, you can now approve tasks with comments as well.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-16481\" src=\"https:\/\/www.process.st\/help\/wp-content\/uploads\/2024\/02\/approval.png\" alt=\"\" width=\"100%\" \/><\/p>\n<p>If you have any questions about using these features, please contact our <a href=\"https:\/\/www.process.st\/help\/docs\/support\/\">customer support team<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We&#8217;ve released more exciting features this month and here&#8217;s a round-up of all the updates. Enhanced file security When you enable the Enhanced File Security feature, only users logged into a Process Street account can access the files in your workflow runs. This feature is available on our Enterprise plan. If you&#8217;re interested in accessing [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"available_plan":"All plans","available_product":"Settings, Workflows, Integrations, Library","footnotes":""},"categories":[2,4],"tags":[39,124,149,98],"class_list":["post-473","post","type-post","status-publish","format-standard","hentry","category-new-feature","category-updates","tag-editor","tag-ui","tag-ux","tag-workflow-runs"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/473","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/comments?post=473"}],"version-history":[{"count":1,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/473\/revisions"}],"predecessor-version":[{"id":486,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/473\/revisions\/486"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/media?parent=473"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/categories?post=473"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/tags?post=473"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}