{"id":9355,"date":"2025-09-01T08:07:47","date_gmt":"2025-09-01T08:07:47","guid":{"rendered":"https:\/\/www.process.st\/help\/?p=9355"},"modified":"2025-10-01T07:58:42","modified_gmt":"2025-10-01T07:58:42","slug":"default-values-dropdowns-user-fields","status":"publish","type":"post","link":"https:\/\/www.process.st\/help\/default-values-dropdowns-user-fields\/","title":{"rendered":"Default Values for Dropdowns &#038; User Fields"},"content":{"rendered":"<p>You can pre-fill <strong>dropdowns<\/strong> and <strong>user<\/strong> <a href=\"https:\/\/www.process.st\/help\/docs\/form-fields\/\">form fields<\/a> in your workflows, saving time, preventing errors, and keeping processes consistent from the first step.<\/p>\n<div style=\"position: relative; padding-bottom: 51.724137931034484%; height: 0;\"><iframe style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%;\" src=\"https:\/\/www.loom.com\/embed\/e15a2b57266b4af2a82603cf539e5e42?sid=444e29d4-afbe-4bd5-9497-0d3a5b1900d6\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div>\n<p>&nbsp;<\/p>\n<p>\u2022 User fields accept an email address as the default, which you can write yourself or use a variable to populate. This is ideal for assigning work or pre-setting an approver.<\/p>\n<p>\u2022 Dropdown fields can also pull default values from variables, including other form fields and system variables like the workflow runner.<\/p>\n<p>You can use a <a href=\"https:\/\/www.process.st\/help\/docs\/variables\/\">variable<\/a> to set the default value from another form field, or use system variables such as the workflow runner.<\/p>\n<p>Both form fields use a free-text field by design so that you can enable pre-selecting dropdowns based on a <a href=\"https:\/\/www.process.st\/help\/docs\/linked-dropdowns\/\">linked data set row<\/a>. For example, you can select a client name from a data set, and <a href=\"https:\/\/www.process.st\/help\/smarter-linked-dropdowns\/\">auto-select their state and country<\/a> from dropdowns based on that row.<\/p>\n<p>This update makes it easier to enforce standards, reduce manual entry, and trigger smarter automation from the start.<\/p>\n<div id=\"threads_view_C01AQAUEQ87-1755592366.993129-1756394565.440889\" class=\"c-virtual_list__item\" tabindex=\"0\" role=\"listitem\" aria-label=\"Cameron. If I'm allowed to use a variables, I can select a client name from a data set, and auto-select their state and country from dropdowns based on that row. Last message from today. At 16:22.\" aria-setsize=\"-1\" data-qa=\"virtual-list-item\" data-item-key=\"C01AQAUEQ87-1755592366.993129-1756394565.440889\">\n<div class=\"p-multi_thread_background\" data-droppable-thread=\"C01AQAUEQ87-1755592366.993129\" data-qa=\"multi_thread_background\">\n<div class=\"c-message_kit__background c-message_kit__background--hovered c-message_kit__message c-message_kit__thread_message p-threads_view_reply\" role=\"presentation\" data-qa=\"message_container\" data-qa-unprocessed=\"false\" data-qa-placeholder=\"false\">\n<div class=\"c-message_kit__hover c-message_kit__hover--hovered\" role=\"document\" aria-roledescription=\"message\" data-qa-hover=\"true\">\n<div class=\"c-message_kit__actions c-message_kit__actions--default\">\n<div class=\"c-message_actions__container c-message__actions\" role=\"group\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>You can pre-fill dropdowns and user form fields in your workflows, saving time, preventing errors, and keeping processes consistent from the first step. &nbsp; \u2022 User fields accept an email address as the default, which you can write yourself or use a variable to populate. This is ideal for assigning work or pre-setting an approver. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"available_plan":"All plans","available_product":"Forms","footnotes":""},"categories":[4],"tags":[610,56,81],"class_list":["post-9355","post","type-post","status-publish","format-standard","hentry","category-updates","tag-default-value","tag-form-fields","tag-workflows"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/9355","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/comments?post=9355"}],"version-history":[{"count":5,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/9355\/revisions"}],"predecessor-version":[{"id":9403,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/posts\/9355\/revisions\/9403"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/media?parent=9355"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/categories?post=9355"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.process.st\/help\/wp-json\/wp\/v2\/tags?post=9355"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}