What is a Workflow? A Simple Guide to Getting Started

what is a workflow

If you look at the Wikipedia definition of a workflow, you’re probably going to get confused as I did:

“A workflow consists of an orchestrated and repeatable pattern of business activity enabled by the systematic organization of resources into processes that transform materials, provide services, or process information It can be depicted as a sequence of operations, declared as work of a person or group, an organization of staff, or one or more simple or complex mechanisms.”

Let’s put this simply…

Workflows are the way people get work done, and can be illustrated as series of steps that need to be completed sequentially in a diagram or checklist.

Think of it literally as work flowing from one stage to the next, whether that’s through a colleague, tool, or another process. You can execute a full workflow alone (like writing, editing and publishing a blog post), or it can involve multiple people (like invoicing a client).

In this Process Street article, we’ll be looking at:

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36 Workflow Apps to Save You From Data Entry Hell

Workflow AppsMonitoring and following processes and workflows should be saving you effort.

Sadly, a lot of time is wasted.

These could be in personal processes you’re working with, or in huge workflows which span multiple people.

Time can be lost in so many ways.

Some web apps you might be using to help manage your workflows require constant attention – reporting, updating, or having to contact other colleagues to get them to complete their section of the workflow.

These are interruptions, and according to Professor Gloria Marks from the University of California, with each interruption, there is an average of 23 minutes and 15 seconds wasted to get back to the task.

Other workflows experience inefficiencies simply because your current processes take too long. Full stop.

The more time things take, the more work you have to do.

In this article, we’ll guide you through a series of tools which can help you create workflows, follow workflows, and automate workflows.

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