To start the stock control process, open Microsoft Access 2007. This software will allow you to create and manage the stock control database effectively.
Select Stock Control Template
Choose the pre-designed Stock Control Template from the available templates in Microsoft Access 2007. This template will provide the necessary structure and functionalities for your stock control database.
Enter stock inventory details
Enter the details of your stock inventory into the designated fields in the Stock Control Template. Include information such as product name, quantity, unit price, and supplier. Make sure to provide accurate and up-to-date information to ensure the effectiveness of the stock control system.
1
Electronics
2
Clothing
3
Home appliances
4
Beauty products
5
Books
1
Supplier A
2
Supplier B
3
Supplier C
4
Supplier D
5
Supplier E
Validate stock inventory details
Review the entered stock inventory details for accuracy and completeness. Ensure that all required fields are filled correctly. Validate the data against the actual stock inventory to identify any discrepancies or missing information. Amend any errors or omissions before proceeding.
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Check product names
2
Verify quantities
3
Confirm unit prices
4
Validate supplier details
5
Cross-check with physical inventory
Input supplier data
Enter the relevant supplier data into the stock control database. This information will be used to facilitate purchase orders and re-order requests. Ensure that accurate and complete details are provided including supplier name, contact person, contact number, and email address.
Enter purchase order details
Enter the purchase order details into the stock control database. Include the product name, quantity, unit price, and supplier information. This will enable efficient tracking and management of purchase orders. Ensure that all fields are filled accurately and completely.
Confirmation of purchase order details
Review the entered purchase order details for accuracy and completeness. Confirm that the product name, quantity, unit price, and supplier information are correct. Make any necessary adjustments or corrections before proceeding with the purchase order.
1
Check product details
2
Verify quantities
3
Confirm unit prices
4
Validate supplier information
5
Cross-check with supplier
Approval: Purchase Order
Will be submitted for approval:
Confirmation of purchase order details
Will be submitted
Update stock inventory after purchase
Update the stock inventory after a purchase order has been completed. Deduct the purchased quantity from the corresponding product's stock level. Ensure that the stock inventory accurately reflects the changes and verify the updated information.
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Deduct purchased quantity
2
Adjust stock levels
3
Verify stock inventory
4
Update product details
5
Cross-check with physical inventory
Enter sales orders
Enter the details of sales orders into the stock control database. Include the product name, quantity, customer information, and order date. This will enable accurate tracking and management of sales. Ensure that all required fields are filled accurately and completely.
Update stock levels after sales
Update the stock levels after a sales order has been fulfilled. Deduct the sold quantity from the corresponding product's stock level. Ensure that the stock inventory accurately reflects the changes and verify the updated information.
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Deduct sold quantity
2
Adjust stock levels
3
Verify stock inventory
4
Update product details
5
Cross-check with physical inventory
Produce and review stock level reports
Generate stock level reports from the stock control database. Review the reports to analyze stock levels, identify low stock items, and assess inventory performance. Utilize the insights gained from the reports to make informed decisions regarding stock management and re-ordering.
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Overall stock levels
2
Low stock items
3
Inventory performance
4
Supplier performance
5
Product categories
Approval: Stock Level Report
Will be submitted for approval:
Produce and review stock level reports
Will be submitted
Generate stock re-order reminders
Utilize the stock level reports to generate re-order reminders. Identify items that have reached or fallen below the specified minimum stock level and require replenishment. This will ensure timely re-ordering and prevent stockouts or delays in fulfilling customer orders.
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Identify low stock items
2
Determine re-order quantities
3
Schedule re-order dates
4
Update re-order details
5
Cross-check with stock level reports
Create and send re-order requests to suppliers
Create re-order requests to suppliers based on the identified low stock items. Prepare the necessary documentation including the product details, required quantity, and supplier information. Send the re-order requests to the respective suppliers to initiate the replenishment process.
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Supplier A
2
Supplier B
3
Supplier C
4
Supplier D
5
Supplier E
Re-order request for {{form.Product_name}}
Update stock inventory after re-order
Update the stock inventory after receiving the re-ordered items from the suppliers. Add the received quantity to the corresponding product's stock level. Verify the accurate and complete update of the stock inventory.
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Add received quantity
2
Adjust stock levels
3
Verify stock inventory
4
Update product details
5
Cross-check with physical inventory
Backup and save Stock control database
Perform a backup of the Stock control database to ensure data preservation and protection. Save the backup file in a secure and easily accessible location. Regularly create backups to prevent data loss in case of system failures or other unforeseen circumstances.
Close Microsoft Access 2007
To conclude the stock control process, close Microsoft Access 2007. This will ensure the proper shutdown of the software and prevent any data loss or system issues.
