Streamline your accounts payable process with our comprehensive sheet template designed for meticulous invoice management, calculation, approval, and archiving.
1
Compile a list of all invoices to be settled
2
Systematically arrange the invoices according to invoice number or company name
3
Input the necessary details from each invoice into the template
4
Cross-check each invoice details for accurateness
5
Calculate the total value of all payable amounts
6
Recheck all the input data against original invoices
7
Check the budget allocation for payments
8
Balance the payable amounts against the available funds
9
Approval: Finance Manager
10
Create a payment schedule for the invoices
11
Input in any necessary deductions or discounts
12
Calculate the final total payable amount of each invoice after deductions
13
Verify all the financial figures and calculations
14
Approval: Accounts Payable Supervisor
15
Prepare final version of account payable sheet and print
16
Scan and email copy of account payable sheet to management team
17
Make back-up of accounts payable records
18
File the original hard copy of the payable sheet for reference and safekeeping
Compile a list of all invoices to be settled
This task involves gathering all invoices that need to be paid. It is essential to ensure that no invoices are overlooked and that all relevant documents are included. The compiled list will serve as a reference throughout the process, making it easier to track progress and ensure all payments are made.
Systematically arrange the invoices according to invoice number or company name
To maintain an organized and efficient process, the invoices should be arranged in a systematic manner. This can be done either by invoice number or company name, depending on the preference and convenience of the accounts payable team. By arranging the invoices in a logical order, it will be easier to locate and access specific invoices when needed.
1
Invoice Number
2
Company Name
Input the necessary details from each invoice into the template
The details from each invoice need to be accurately entered into the template. This includes information such as invoice number, date, amount, vendor name, and any other relevant data. Pay close attention to avoid any errors or missing information that could cause payment delays or discrepancies.
Cross-check each invoice details for accurateness
After inputting the invoice details into the template, it is crucial to cross-check each entry for accuracy and completeness. This ensures that the information is consistent with the original invoices and reduces the risk of errors in payment processing. Take the time to review each field carefully and compare it to the corresponding invoice.
1
Invoice Number
2
Date
3
Amount
4
Vendor Name
5
Additional Details
Calculate the total value of all payable amounts
Recheck all the input data against original invoices
Check the budget allocation for payments
Balance the payable amounts against the available funds
Approval: Finance Manager
Will be submitted for approval:
Balance the payable amounts against the available funds
Will be submitted
Create a payment schedule for the invoices
Input in any necessary deductions or discounts
Calculate the final total payable amount of each invoice after deductions
Verify all the financial figures and calculations
Approval: Accounts Payable Supervisor
Prepare final version of account payable sheet and print
Scan and email copy of account payable sheet to management team
Make back-up of accounts payable records
File the original hard copy of the payable sheet for reference and safekeeping
