Providing list of Relevant Contacts inside the Company
15
Running through Emergency Procedures
16
Assigning a Mentor
17
Approval: HR for Actuary Onboarding Completion
Sending Welcome Email to New Actuary
Compose a friendly welcome email to the new Actuary introducing them to the company. Emphasize the importance of their role in the overall process and highlight the desired results. Ask leading questions about their expectations and express enthusiasm for their contributions. Mention potential challenges and provide resources such as contact information for support. Use appropriate email etiquette and sign off with a warm welcome.
Scheduling Onboarding Session
Schedule a meeting for the onboarding session with the new Actuary. Make sure to find a mutually convenient date and time. Provide details about what will be covered during the session and emphasize its importance for a smooth transition. Include instructions for joining the meeting, such as a link or phone number, and any required resources or materials.
Providing the Actuary with Company Handbook
Share the Company Handbook with the new Actuary. Explain its significance as a key resource for understanding company policies, procedures, and culture. Highlight specific sections or chapters that are particularly relevant to the Actuary's role. Ensure that they have the necessary software or tools to access the handbook. Encourage them to ask questions and seek clarification as needed.
Setting Up the Actuary's Workstation
Prepare the Actuary's workstation to ensure they have all the necessary equipment and software to perform their job effectively. Choose the appropriate hardware, such as a Mac or Desktop PC, based on the Actuary's preference. Provide a compatible mouse and any additional accessories required. Set up the necessary software and ensure that all relevant accounts and permissions are granted. Test the workstation to verify everything is functioning properly.
1
Choose Hardware
2
Provide Mouse
3
Install Software
4
Set Up Accounts
5
Test Functionality
1
North America
2
Europe
3
Malaysia
Approval: IT for Account Setup
Will be submitted for approval:
Setting Up the Actuary's Workstation
Will be submitted
Giving an Office Tour
Give the new Actuary a tour of the office to familiarize them with their surroundings. Point out key areas, such as the break room, restroom, and meeting rooms. Introduce them to other team members along the way and encourage social interaction. Highlight any unique features or amenities of the office that may enhance their work experience.
1
Break Room
2
Restroom
3
Conference Room
4
Kitchen
5
Workstations
Meeting the Team
Facilitate introductions between the new Actuary and the rest of the team. Provide an opportunity for everyone to share their roles and responsibilities. Encourage team members to offer assistance and create a welcoming atmosphere. Share relevant contact information for each team member to facilitate future collaboration.
Setting Up Insurance Software Training Session
Schedule a training session for the Actuary to become familiar with the insurance software used by the company. Choose a suitable date and time that accommodates their schedule. Explain the importance of the training and how it will enable them to efficiently perform their job. Provide instructions for accessing the training materials or any required software installations.
Providing Material on Company Policies
Provide the Actuary with materials on company policies to ensure they understand the guidelines and expectations. This may include employee handbooks, code of conduct, and ethics policies. Explain the importance of adhering to these policies and the potential impact on their work. Encourage them to ask questions and seek clarification as needed.
Review of Job Duties and Responsibilities
Conduct a comprehensive review of the Actuary's job duties and responsibilities. Discuss the specific tasks they will be performing, deadlines, and any required deliverables. Clarify reporting lines and establish communication channels. Address any potential challenges they may face and provide guidance or resources to overcome them.
Approval: Manager for Job Duties Review
Will be submitted for approval:
Review of Job Duties and Responsibilities
Will be submitted
Setting Up Initial Projects
Assign initial projects to the Actuary to get them started on their work. Identify projects that align with their skills and interests. Provide clear objectives, timelines, and deliverables for each project. Offer guidance or resources to support their successful completion. Encourage them to seek assistance from colleagues if needed.
Enrollment in Employee Benefits Program
Assist the Actuary in enrolling in the company's employee benefits program. Provide guidance on the available benefits and options. Explain the enrollment process and any necessary forms or documentation. Highlight the importance of taking advantage of the benefits and offer assistance in selecting the most suitable options.
1
Health Insurance
2
Retirement Plan
3
Paid Time Off
4
Flexible Spending Account
5
Employee Assistance Program
Providing list of Relevant Contacts inside the Company
Compile a list of relevant contacts within the company that the Actuary may need to reach out to for various purposes. Include names, positions, and contact information for each contact. Explain the role of each contact and when it would be appropriate to reach out to them. Encourage the Actuary to establish relationships and leverage these contacts for support and collaboration.
Running through Emergency Procedures
Run through the emergency procedures with the Actuary to ensure they are prepared for any potential emergency situations. Explain the evacuation plan, location of emergency exits, and assembly points. Provide instructions on how to report emergencies and contact relevant personnel. Emphasize the importance of safety and encourage the Actuary to familiarize themselves with emergency protocols.
Assigning a Mentor
Assign a mentor to support the Actuary during their onboarding process. Choose a mentor who has experience in the same or related role. Introduce the mentor to the Actuary and explain their role as a resource and guide. Encourage regular check-ins and open communication between the mentor and Actuary. Highlight the mentorship program as an opportunity for professional development and knowledge sharing.
