Efficiently plan, prioritize, and refine your product development process with the Agile Product Planning Template to ensure strategic alignment and continuous improvement.
1
Establish Vision and Product Strategy
2
Identify Key Stakeholders
3
Conduct Market Research
4
Approval: Market Research
5
Define Product Goals and Objectives
6
Identify Potential Risks and Dependencies
7
Create a Prioritized Features List
8
Draft the Product Roadmap
9
Approval: Product Roadmap
10
Define Acceptance Criteria for Features
11
Create User Stories and Scenarios
12
Define Product KPIs
13
Prepare Release Plan
14
Approval: Release Plan
15
Estimate Story Points for User Stories
16
Finalize Product Backlog
17
Conduct Sprint Planning
18
Conduct Daily Standups
19
Review and Refine Product Backlog Regularly
20
Conduct Sprint Review and Retrospective
Establish Vision and Product Strategy
Define the long-term vision and strategy for the product. Understand the market needs, business goals, and user requirements. Determine how the product will address these needs and align with the overall business strategy. Consider the impact on the target audience and the potential competitive advantage. Identify the core value proposition of the product and its unique selling points. Describe how the vision and strategy will guide the product development process.
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User surveys
2
Focus groups
3
Competitor analysis
4
User interviews
5
Market research reports
Identify Key Stakeholders
Identify all the stakeholders who will have an impact on the product. Determine their roles, responsibilities, and expectations. Engage with stakeholders to gather their input and involve them in the decision-making process. Establish effective communication channels with stakeholders to ensure their needs and concerns are addressed. Collaborate with stakeholders to define the product requirements and prioritize the features. Keep stakeholders informed about the product progress and involve them in the feedback and review process.
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Internal team members
2
Executive sponsors
3
Product owners
4
Customers
5
User representatives
Conduct Market Research
Gather relevant market information to understand the target audience, competitive landscape, and market trends. Identify the current and potential customers, their needs, preferences, and pain points. Evaluate the competitors' products, pricing, and positioning. Analyze the market trends and technological advancements that may impact the product. Use market research findings to define the product features, positioning, and pricing strategy. Continuously monitor and update the market research to stay ahead of the competition and meet the evolving customer needs.
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Surveys
2
Market reports
3
Customer interviews
4
Competitor analysis
5
Industry publications
Approval: Market Research
Will be submitted for approval:
Establish Vision and Product Strategy
Will be submitted
Identify Key Stakeholders
Will be submitted
Conduct Market Research
Will be submitted
Define Product Goals and Objectives
Clearly define the goals and objectives that the product aims to achieve. Ensure the goals are specific, measurable, attainable, relevant, and time-bound (SMART). Align the goals with the overall business strategy and the product vision. Establish key performance indicators (KPIs) to track the progress towards the goals. Communicate the goals and objectives to all stakeholders to ensure everyone is aligned and focused on the same outcomes.
Identify Potential Risks and Dependencies
Identify and analyze the potential risks and dependencies that may impact the product development process. Assess the likelihood and impact of each risk and dependency. Develop mitigation strategies to minimize the impact and likelihood of risks. Identify backup plans and alternative solutions to address dependencies. Continuously monitor and reassess the risks and dependencies throughout the product development lifecycle.
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Technical dependencies
2
Resource constraints
3
Market uncertainties
4
Regulatory risks
5
Competitive threats
Create a Prioritized Features List
Identify and prioritize the key features that will deliver the most value to the users and achieve the product goals. Consider the user needs, market trends, business requirements, and technical feasibility. Evaluate the impact and effort required for each feature to determine the priority. Create a prioritized list of features that will guide the product development process and ensure the valuable features are developed first.
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Ease of use
2
Performance
3
Security
4
Scalability
5
Customization
Draft the Product Roadmap
Create a product roadmap that outlines the high-level plan for delivering the product features and achieving the product goals. Define the timeline, milestones, and key deliverables. Align the roadmap with the overall business strategy and the product vision. Communicate the roadmap to all stakeholders to provide visibility and clarity about the product development plan.
Approval: Product Roadmap
Will be submitted for approval:
Define Product Goals and Objectives
Will be submitted
Identify Potential Risks and Dependencies
Will be submitted
Create a Prioritized Features List
Will be submitted
Draft the Product Roadmap
Will be submitted
Define Acceptance Criteria for Features
Define the acceptance criteria that the product features must meet to be considered complete and ready for release. Clearly articulate the expectations and requirements for each feature. Specify the functional and non-functional aspects that need to be validated. Ensure the acceptance criteria are measurable and testable. Communicate the acceptance criteria to the development team and other stakeholders to ensure a shared understanding of the feature requirements.
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Feature functionality
2
User interface
3
Performance
4
Security
5
Compatibility
Create User Stories and Scenarios
Create user stories and scenarios that capture the user requirements and interactions with the product. Use the 'As a (user), I want (goal) so that (benefit)' format to define the user stories. Break down the user stories into smaller tasks and specify the acceptance criteria for each task. Create user scenarios to illustrate the user interactions with the product in different use cases. Validate the user stories and scenarios with the stakeholders to ensure a shared understanding of the user requirements.
Define Product KPIs
Identify the key performance indicators (KPIs) that will be used to measure the success of the product. Define the metrics and targets for each KPI. Align the KPIs with the product goals and objectives. Establish a system for tracking and monitoring the KPIs. Regularly analyze the KPI data and use it to make data-driven decisions and improvements to the product.
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User engagement
2
Conversion rate
3
Customer satisfaction
4
Time to market
5
Revenue
Prepare Release Plan
Create a release plan that outlines the timeline and scope for delivering the product features. Determine the release strategy, including the frequency and approach for releasing new features. Prioritize the features for each release based on value and effort. Define the release milestones and key deliverables. Communicate the release plan to all stakeholders to provide visibility and ensure everyone is aligned with the release schedule.
Approval: Release Plan
Will be submitted for approval:
Define Acceptance Criteria for Features
Will be submitted
Create User Stories and Scenarios
Will be submitted
Define Product KPIs
Will be submitted
Prepare Release Plan
Will be submitted
Estimate Story Points for User Stories
Estimate the complexity and effort required for implementing each user story. Use story points as a relative measure of effort. Consider factors such as functionality, technical complexity, dependencies, and risks. Collaborate with the development team to estimate the story points. Use the story point estimates for capacity planning, prioritization, and tracking the progress of the user stories.
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Functionality
2
Technical complexity
3
Dependencies
4
Risks
5
User value
Finalize Product Backlog
Review and refine the product backlog based on the prioritized features and user stories. Ensure the product backlog is well-groomed, organized, and ready for development. Remove unnecessary items and add new items as needed. Collaborate with stakeholders to validate and finalize the product backlog. Prioritize the backlog items based on business value, user needs, and technical dependencies.
Conduct Sprint Planning
Plan the work to be done in the upcoming sprint based on the prioritized items in the product backlog. Collaborate with the development team to determine the sprint goal and select the user stories to be included in the sprint. Break down the user stories into tasks and estimate the effort required for each task. Define the acceptance criteria for the tasks. Create a sprint backlog that outlines the tasks, estimates, and acceptance criteria for the sprint.
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User story 1
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User story 2
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User story 3
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User story 4
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User story 5
Conduct Daily Standups
Hold daily standup meetings with the development team to ensure visibility, coordination, and progress tracking. Each team member should share their accomplishments, plans, and any obstacles they are facing. Use the standup meetings to identify and address issues, ensure alignment, and maintain the momentum of the sprint. Encourage open communication and collaboration among team members.
Review and Refine Product Backlog Regularly
Regularly review and refine the product backlog to ensure it remains up-to-date, relevant, and aligned with the evolving needs and priorities. Collaborate with stakeholders to gather feedback and insights. Remove or reprioritize items that are no longer relevant or valuable. Add new items based on emerging needs or opportunities. Continuously optimize the product backlog to maximize value and address the changing market dynamics.
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Relevance
2
Value
3
Technical feasibility
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Market demand
5
Competitive landscape
Conduct Sprint Review and Retrospective
At the end of each sprint, hold a sprint review and retrospective meeting to evaluate the results and gather feedback. Demonstrate the completed user stories and gather feedback from stakeholders. Evaluate the sprint performance, including the achieved goals, adherence to timelines, and quality of work. Identify the areas for improvement and lessons learned. Use the feedback and insights to continuously improve the product development process.
