Obtain, Review and Discuss Latest Legal Requirements
4
Prepare a Compliance Audit Plan
5
Execute the Compliance Audit Plan
6
Gather and Verify Relevant Documentation
7
Record Findings
8
Approval: Audit Findings
9
Prepare Compliance Report
10
Identify and Correct Non-compliance Issues
11
Delegate Responsibility for Ongoing Compliance Monitoring
12
Approval: Delegate for Compliance Monitoring
13
Set and Monitor Compliance Reporting Schedule
14
Discuss Findings and Recommendations with Stakeholders
15
Approval: Stakeholder
16
Implement Compliance Regulation Changes
17
Review Compliance Training Program
18
Approval: Training Program
19
Set up Continuous Compliance Evaluation Progress
20
Finalize and Submit Compliance Report
Identify the Type of Compliance Needed
This task aims to determine the specific type of compliance that is required. It involves identifying the relevant regulations, laws, or standards that apply to the organization. The expected outcome of this task is a clear understanding of the compliance requirements that need to be addressed.
1
Data Protection
2
Health and Safety
3
Financial Regulations
4
Environmental Regulations
5
Employee Rights
Review Existing Compliance Documents
In this task, existing compliance documents are reviewed to assess their effectiveness and relevance. The goal is to identify any gaps or areas for improvement. The outcome of this task is an evaluation of the existing compliance documents and recommendations for updates or enhancements.
Obtain, Review and Discuss Latest Legal Requirements
This task involves obtaining and reviewing the latest legal requirements related to compliance. It also includes discussing the implications of these requirements with relevant stakeholders. The desired outcome is a comprehensive understanding of the legal landscape and its impact on compliance procedures.
Prepare a Compliance Audit Plan
The purpose of this task is to create a plan for conducting a compliance audit. This plan should outline the objectives, scope, methodology, and timeline of the audit. The expected outcome is a well-defined audit plan that can be executed effectively.
Execute the Compliance Audit Plan
In this task, the compliance audit plan is put into action. The audit is conducted according to the defined objectives, scope, methodology, and timeline. The desired result is a thorough assessment of the organization's compliance with the identified regulations or standards.
Gather and Verify Relevant Documentation
This task involves collecting and verifying the documentation required for compliance. It includes identifying the necessary records, gathering them from relevant sources, and ensuring their accuracy and completeness. The outcome of this task is a collection of verified and organized documentation.
Record Findings
The purpose of this task is to record the findings from the compliance audit. This includes documenting any non-compliance issues, areas of improvement, and good practices. The desired outcome is a clear and comprehensive record of the audit findings.
Approval: Audit Findings
Will be submitted for approval:
Execute the Compliance Audit Plan
Will be submitted
Prepare Compliance Report
In this task, a compliance report is prepared based on the findings of the audit. The report should include an executive summary, detailed analysis, recommendations, and an action plan for addressing non-compliance issues. The outcome of this task is a well-structured and informative compliance report.
Identify and Correct Non-compliance Issues
This task focuses on identifying and addressing non-compliance issues identified during the audit. It includes analyzing the root causes, developing corrective actions, and implementing them to ensure compliance. The desired outcome is the resolution of non-compliance issues and the establishment of processes to prevent recurrence.
Delegate Responsibility for Ongoing Compliance Monitoring
In this task, responsibility for ongoing compliance monitoring is assigned to specific individuals or teams. This includes defining roles and responsibilities, establishing communication channels, and providing necessary training and resources. The outcome of this task is a clear and effective framework for ongoing compliance monitoring.
Approval: Delegate for Compliance Monitoring
Will be submitted for approval:
Delegate Responsibility for Ongoing Compliance Monitoring
Will be submitted
Set and Monitor Compliance Reporting Schedule
The purpose of this task is to establish a reporting schedule for compliance activities. This includes defining reporting deadlines, selecting appropriate reporting tools or systems, and monitoring compliance with the schedule. The desired outcome is a well-managed and timely compliance reporting process.
1
Spreadsheets
2
Compliance Management Software
3
Email Notifications
Discuss Findings and Recommendations with Stakeholders
This task involves engaging with relevant stakeholders to discuss the findings and recommendations from the compliance audit. It includes scheduling meetings, presenting the audit results, answering questions, and obtaining feedback. The outcome of this task is a shared understanding of the compliance status and alignment on the recommended actions.
Approval: Stakeholder
Will be submitted for approval:
Discuss Findings and Recommendations with Stakeholders
Will be submitted
Implement Compliance Regulation Changes
In this task, changes to compliance regulations or standards are implemented in the organization. This includes updating policies, procedures, and practices to align with the revised requirements. The desired outcome is the successful implementation of the necessary changes to maintain compliance.
Review Compliance Training Program
This task focuses on reviewing the compliance training program in place. It includes assessing its effectiveness, identifying any gaps or weaknesses, and updating the training content or delivery methods as needed. The outcome of this task is an improved and robust compliance training program.
1
Code of Conduct
2
Data Privacy
3
Whistleblowing
4
Anti-bribery
5
Conflict of Interest
Approval: Training Program
Will be submitted for approval:
Review Compliance Training Program
Will be submitted
Set up Continuous Compliance Evaluation Progress
In this task, a framework for continuous compliance evaluation is established. It includes defining evaluation criteria, setting up monitoring mechanisms, and establishing a feedback loop for continuous improvement. The desired outcome is an ongoing process to assess and enhance compliance effectiveness.
