Examine details of the pharmacy's DEA registration
3
Verify inventory of controlled substances
4
Ensure security measures comply with DEA requirements
5
Check proper disposal procedures of expired controlled substances
6
Validate record keeping and reporting mechanisms
7
Inspect security processes for scheduled drugs
8
Review procedures for preventing drug diversion
9
Examine the system for ordering and receiving controlled substances
10
Ensure pharmacist meets DEA qualification standards
11
Confirm presence of a biennial controlled substances inventory
12
Checking prescription filling and dispensing procedures
13
Review of the pharmacy's drug theft or loss reports
14
Approval: DEA compliance documentation
15
Ensure proper DEA Form 222 usage and implementation
16
Verify correct handling of schedule II drugs
17
Review procedures for recalls and product returns
18
Monitor procedures for emergency medication supply
19
Confirm accurate record-keeping of patient information
20
Approval: Pharmacy's DEA Inspection Report
Review current federal regulations for pharmacies
In this task, review the current federal regulations that apply to pharmacies. This is important to ensure that the pharmacy is operating in compliance with these regulations. The task will provide an overview of the regulations, their impact on the pharmacy's operation, and the desired results of compliance. You may encounter challenges in understanding and interpreting the regulations, but resources such as the DEA website and other regulatory publications can help you overcome them.
Examine details of the pharmacy's DEA registration
In this task, examine the details of the pharmacy's DEA registration. This includes verifying the accuracy of the registration information, checking for any modifications or updates, and ensuring that the registration is active and current. The task plays a crucial role in confirming the legality and validity of the pharmacy's operation. You may encounter challenges in locating and interpreting the registration information, but resources such as the DEA website and registration documents can help you overcome them.
1
Retail
2
Hospital
3
Clinic
4
NGO
5
Mail Order
Verify inventory of controlled substances
In this task, verify the inventory of controlled substances in the pharmacy. This involves physically checking the quantity and availability of controlled substances, comparing it against the inventory records, and ensuring accuracy. The task is crucial for maintaining accountability and preventing diversion of controlled substances. You may encounter challenges in accurately identifying controlled substances and reconciling discrepancies, but resources such as the DEA list of controlled substances and inventory management systems can help you overcome them.
1
Opioids
2
Benzodiazepines
3
Stimulants
4
Barbiturates
5
Anabolic Steroids
1
Matched
2
Partial Discrepancy
3
Significant Discrepancy
4
No Discrepancy
5
Not Applicable
Ensure security measures comply with DEA requirements
In this task, ensure that the pharmacy's security measures comply with DEA requirements. This includes reviewing the physical security of the premises, such as alarm systems, access controls, and surveillance cameras. The task contributes to preventing unauthorized access and minimizing the risk of theft or diversion of controlled substances. You may encounter challenges in identifying and addressing potential security vulnerabilities, but resources such as DEA security guidelines and security experts can help you overcome them.
1
Alarm system
2
Access controls
3
Surveillance cameras
4
Physical barriers
5
Employee identification badges
1
Compliant
2
Non-Compliant
3
Partially Compliant
4
Not Applicable
Check proper disposal procedures of expired controlled substances
In this task, check the pharmacy's proper disposal procedures for expired controlled substances. This includes reviewing the disposal methods, documentation requirements, and adherence to environmental regulations. The task ensures the safe and legal disposal of expired controlled substances, reducing the risk of diversion and environmental harm. You may encounter challenges in understanding and implementing proper disposal procedures, but resources such as DEA disposal guidelines and waste management experts can help you overcome them.
1
Incineration
2
Reverse distribution
3
On-site destruction
4
Authorized third-party disposal
5
Other
Validate record keeping and reporting mechanisms
In this task, validate the pharmacy's record keeping and reporting mechanisms. This includes reviewing the systems and processes in place for maintaining accurate records of controlled substances, as well as reporting incidents and transactions to the appropriate authorities. The task ensures compliance with DEA record keeping and reporting requirements. You may encounter challenges in identifying and addressing gaps in record keeping and reporting, but resources such as DEA record keeping guidelines and regulatory consultants can help you overcome them.
1
Electronic system
2
Paper-based system
3
Hybrid system
4
Other
1
DEA ARCOS system
2
State prescription drug monitoring program
3
Other regulatory authorities
4
Internal incident reporting system
5
Other
Inspect security processes for scheduled drugs
In this task, inspect the pharmacy's security processes specifically designed for scheduled drugs. This includes reviewing the additional security measures required for handling and dispensing scheduled drugs, such as double locking cabinets, restricted access areas, and special inventory controls. The task ensures compliance with DEA security requirements and prevents unauthorized access to scheduled drugs. You may encounter challenges in identifying and implementing appropriate security processes, but resources such as DEA security guidelines and security experts can help you overcome them.
1
Double locking cabinets
2
Restricted access areas
3
Special inventory controls
4
Inventory reconciliation procedures
5
Integrated alarm systems
1
Compliant
2
Non-Compliant
3
Partially Compliant
4
Not Applicable
Review procedures for preventing drug diversion
In this task, review the pharmacy's procedures for preventing drug diversion. This includes evaluating measures such as employee training, detection systems, and reporting mechanisms. The task plays a vital role in minimizing the risk of drug diversion and ensuring the integrity of controlled substances. You may encounter challenges in identifying and addressing potential vulnerabilities in drug diversion prevention, but resources such as DEA drug diversion prevention guidelines and compliance consultants can help you overcome them.
1
Employee training programs
2
Anonymous reporting mechanism
3
Regular audits and monitoring
4
Automated diversion detection systems
5
Other
1
Compliant
2
Non-Compliant
3
Partially Compliant
4
Not Applicable
Examine the system for ordering and receiving controlled substances
In this task, examine the pharmacy's system for ordering and receiving controlled substances. This includes reviewing processes such as order verification, supplier selection, and receiving inspections. The task ensures the integrity and legality of controlled substance procurement processes. You may encounter challenges in identifying and addressing potential vulnerabilities in the ordering and receiving system, but resources such as DEA procurement guidelines and compliance experts can help you overcome them.
1
Order verification
2
Supplier selection criteria
3
Receiving inspections
4
Purchase order documentation
5
Integration with inventory management system
1
Compliant
2
Non-Compliant
3
Partially Compliant
4
Not Applicable
Ensure pharmacist meets DEA qualification standards
In this task, ensure that the pharmacist working at the pharmacy meets DEA qualification standards. This includes verifying their DEA registration, state licensure, and completion of required training. The task ensures that the pharmacist is legally authorized to handle and dispense controlled substances. You may encounter challenges in verifying the pharmacist's qualifications and accessing their registration and licensure information, but resources such as DEA verification tools and state licensing boards can help you overcome them.
1
Compliant
2
Non-Compliant
3
Partially Compliant
Confirm presence of a biennial controlled substances inventory
In this task, confirm the presence of a biennial controlled substances inventory at the pharmacy. This includes checking for documentation of the most recent inventory, as well as adherence to the biennial inventory requirement. The task ensures compliance with DEA inventory regulations. You may encounter challenges in locating and interpreting the inventory documentation, but resources such as the DEA biennial inventory guidelines and inventory management systems can help you overcome them.
1
Available
2
Not Available
1
Compliant
2
Non-Compliant
3
Partially Compliant
Checking prescription filling and dispensing procedures
In this task, check the pharmacy's prescription filling and dispensing procedures. This includes reviewing processes such as prescription verification, labeling, patient counseling, and documentation. The task ensures compliance with DEA and state regulations for prescription handling. You may encounter challenges in identifying and addressing potential gaps in prescription filling and dispensing procedures, but resources such as DEA prescription handling guidelines and pharmacy consultants can help you overcome them.
1
Prescription verification
2
Labeling requirements
3
Patient counseling process
4
Documentation standards
5
Integration with electronic health records
1
Compliant
2
Non-Compliant
3
Partially Compliant
4
Not Applicable
Review of the pharmacy's drug theft or loss reports
In this task, review the pharmacy's drug theft or loss reports. This includes examining the reports of any stolen, lost, or missing controlled substances and evaluating the investigation and reporting processes. The task helps in identifying patterns and vulnerabilities in drug security. You may encounter challenges in accessing and analyzing the theft or loss reports, but resources such as DEA reporting guidelines and pharmacy loss prevention experts can help you overcome them.
1
Stolen controlled substances
2
Lost controlled substances
3
Missing controlled substances
4
Investigation process
5
Reporting process
1
No red flags found
2
Issues identified
Approval: DEA compliance documentation
Will be submitted for approval:
Review current federal regulations for pharmacies
Will be submitted
Examine details of the pharmacy's DEA registration
Will be submitted
Verify inventory of controlled substances
Will be submitted
Ensure security measures comply with DEA requirements
Will be submitted
Check proper disposal procedures of expired controlled substances
Will be submitted
Validate record keeping and reporting mechanisms
Will be submitted
Inspect security processes for scheduled drugs
Will be submitted
Review procedures for preventing drug diversion
Will be submitted
Examine the system for ordering and receiving controlled substances
Will be submitted
Ensure pharmacist meets DEA qualification standards
Will be submitted
Confirm presence of a biennial controlled substances inventory
Will be submitted
Checking prescription filling and dispensing procedures
Will be submitted
Review of the pharmacy's drug theft or loss reports
Will be submitted
Ensure proper DEA Form 222 usage and implementation
In this task, ensure the proper usage and implementation of DEA Form 222 at the pharmacy. This includes reviewing the procedures for ordering and transferring schedule I and II controlled substances using DEA Form 222 and verifying compliance with DEA regulations. The task ensures accurate documentation and adherence to regulatory requirements. You may encounter challenges in understanding and implementing DEA Form 222 procedures, but resources such as DEA Form 222 guidelines and regulatory experts can help you overcome them.
1
Ordering process
2
Transferring process
3
Record-keeping process
4
Integration with inventory management system
5
Training and awareness programs
1
Compliant
2
Non-Compliant
3
Partially Compliant
Verify correct handling of schedule II drugs
Verify the correct handling of schedule II drugs in this task. Review the pharmacy's processes for handling schedule II drugs. The desired result is to ensure compliance with DEA regulations. What challenges may arise in handling schedule II drugs? Consider implementing additional security measures or providing training to address any issues. The required resource is the pharmacy's schedule II drug handling procedures.
Review procedures for recalls and product returns
Review the procedures for recalls and product returns in this task. Examine the pharmacy's protocols for managing recalls and processing product returns. The impact of this task is to ensure compliance with DEA requirements. Are there any challenges in implementing or improving the recall and product return procedures? Refer to the DEA guidelines or consult with regulatory experts for guidance. The required resource is the pharmacy's recall and product return protocols.
1
Product quarantine
2
Notification to patients
3
Product retrieval
4
Documentation
5
Other
Monitor procedures for emergency medication supply
Monitor the procedures for emergency medication supply in this task. Review the pharmacy's protocols for handling emergency medication supply situations. The desired result is to ensure readiness in emergency situations. What challenges may arise in managing emergency medication supply? Consider conducting regular drills or simulations to test the procedures. The required resource is the pharmacy's emergency medication supply protocols.
Confirm accurate record-keeping of patient information
Confirm the accurate record-keeping of patient information in this task. Review the pharmacy's practices for recording and storing patient information. The impact of this task is to ensure privacy and compliance with HIPAA regulations. Are there any challenges in maintaining accurate patient records? Consider implementing electronic record-keeping systems or seeking guidance from HIPAA compliance experts. The required resource is the pharmacy's patient information records.
1
Electronic Health Records (EHR)
2
Paper-based Records
3
Hybrid (EHR and Paper)
4
Other
Approval: Pharmacy's DEA Inspection Report
Will be submitted for approval:
Review current federal regulations for pharmacies
Will be submitted
Examine details of the pharmacy's DEA registration
Will be submitted
Verify inventory of controlled substances
Will be submitted
Ensure security measures comply with DEA requirements
Will be submitted
Check proper disposal procedures of expired controlled substances
Will be submitted
Validate record keeping and reporting mechanisms
Will be submitted
Inspect security processes for scheduled drugs
Will be submitted
Review procedures for preventing drug diversion
Will be submitted
Examine the system for ordering and receiving controlled substances
Will be submitted
Ensure pharmacist meets DEA qualification standards
Will be submitted
Confirm presence of a biennial controlled substances inventory
Will be submitted
Checking prescription filling and dispensing procedures
Will be submitted
Review of the pharmacy's drug theft or loss reports
Will be submitted
Ensure proper DEA Form 222 usage and implementation
Will be submitted
Verify correct handling of schedule II drugs
Will be submitted
Review procedures for recalls and product returns
Will be submitted
Monitor procedures for emergency medication supply
Will be submitted
Confirm accurate record-keeping of patient information
