Family Office Investment Research Associate Onboarding
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Family Office Investment Research Associate Onboarding
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Prepare onboarding document and job description for employee
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Review company hierachy and reporting lines
3
Schedule initial meeting with the team
4
Introduction to Family Office operations, systems, and databases
5
Obtain necessary system access for the associate
6
Provide industry-specific research resources and materials
7
Conduct training on investment analysis and reporting
8
Train on portfolio management, alternative investments and asset allocation strategies
9
Run through the risk management processes, procedures and tools
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Arrange meeting with the investment and client relations teams
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Assign simple investment research project
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Review Associate's understanding of the assigned project
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Approval: Project Understanding
14
Mentor feedback session on the completed research project
15
Approval: Mentor Feedback
16
Conduct team integration activities
17
Discuss long-term development goals and opportunities with management
18
Review job performance expectations
19
Share company’s culture, mission, and values
20
Guide on the professional and ethical standards
21
Arrange meeting with HR for benefits orientation and document completion
Prepare onboarding document and job description for employee
Compose a comprehensive onboarding document and job description for the new employee. This document will provide a clear understanding of their role, responsibilities, and expectations within the organization. It should also include important company policies, procedures, and relevant contact information. Ensure that the job description accurately reflects the key tasks and requirements of their position. This task will serve as a crucial foundation for the employee's successful integration into the organization.
Review company hierachy and reporting lines
Gain a clear understanding of the company's organizational structure by reviewing the company hierarchy and reporting lines. This will provide valuable insight into the formal lines of authority, communication, and decision-making processes within the organization. Identify any potential gaps or redundancies in the existing structure and make note of it for further discussion. Understanding the reporting lines is essential for effective coordination and collaboration with colleagues across the organization.
Schedule initial meeting with the team
Arrange a meeting with the team to introduce the new employee and facilitate a smooth integration into the team. This will help build rapport, establish relationships, and create a welcoming environment. During this meeting, provide an overview of the team's roles and responsibilities, ongoing projects, and key stakeholders. Encourage team members to share their expertise and offer support to the new employee. This task will set the stage for effective collaboration and teamwork.
Introduction to Family Office operations, systems, and databases
Familiarize the new employee with the operations, systems, and databases used within the Family Office. Provide an overview of the tools and platforms that are essential for day-to-day operations and ensure that the employee understands their function and purpose. Highlight any key features or functionalities that are particularly relevant to their role. This task will enable the new employee to navigate the systems effectively and efficiently.
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CRM
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Portfolio management system
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Research databases
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Accounting software
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Document management system
Obtain necessary system access for the associate
Work with the IT department to ensure that the new employee has the necessary system access to perform their duties effectively. Collaborate with IT to identify the specific systems that the employee requires access to and outline the required permissions and security protocols. Coordinate with IT to set up the employee's login credentials and provide them with appropriate access. This task will ensure that the employee can start working without any technical limitations or roadblocks.
1
CRM
2
Portfolio management system
3
Research databases
4
Accounting software
5
Document management system
Provide industry-specific research resources and materials
Equip the new employee with industry-specific research resources and materials to enhance their knowledge and understanding of the field. This may include reports, publications, articles, or online resources that are relevant to the Family Office's investment focus. Highlight any key industry trends, emerging markets, or notable developments that would be valuable for the employee to be aware of. This task will serve as a foundation for the employee's research and analytical skills.
Conduct training on investment analysis and reporting
Organize training sessions to familiarize the new employee with investment analysis and reporting methodologies used within the Family Office. Cover topics such as financial statement analysis, valuation techniques, and portfolio performance measurement. Provide hands-on exercises and practical examples to reinforce learning. This task will enable the employee to develop a strong foundation in investment analysis and reporting, a key aspect of their role.
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In-person
2
Virtual
Train on portfolio management, alternative investments and asset allocation strategies
Train the new employee on portfolio management, alternative investments, and asset allocation strategies employed by the Family Office. Provide an overview of different asset classes, their risk-return characteristics, and the principles underlying asset allocation. Highlight the Family Office's investment philosophy and approach to managing portfolios and alternative investments. This task will enhance the employee's understanding of strategic investment decisions.
1
In-person
2
Virtual
Run through the risk management processes, procedures and tools
Guide the new employee through the risk management processes, procedures, and tools utilized by the Family Office. Cover topics such as risk identification, assessment, and mitigation techniques. Familiarize the employee with the risk management framework and tools employed by the Family Office. Provide examples of risk scenarios and discuss the corresponding risk management measures. This task will ensure that the employee understands the importance of risk management in the Family Office's investment approach.
Arrange meeting with the investment and client relations teams
Facilitate a meeting between the new employee and the investment and client relations teams. This will create opportunities for the employee to collaborate, learn from experienced team members, and gain valuable insights into the investment and client relations processes. The meeting will foster teamwork, enhance cross-functional understanding, and promote knowledge sharing. This task will lay the groundwork for effective communication and coordination across teams.
Assign simple investment research project
Assign a simple investment research project to the new employee to apply their knowledge and skills. Select a topic or investment opportunity that allows the employee to demonstrate their analytical abilities, critical thinking, and research capabilities. Define clear objectives, expectations, and deliverables for the project. This task will provide the employee with practical experience and enable them to contribute to the Family Office's investment research efforts.
Review Associate's understanding of the assigned project
Conduct a review session with the new employee to assess their understanding of the assigned investment research project. Engage in a discussion to evaluate their analysis, conclusions, and recommendations. Provide constructive feedback and guidance to enhance their understanding and critical thinking skills. This session will promote learning, growth, and refinement of the employee's research capabilities.
Approval: Project Understanding
Will be submitted for approval:
Assign simple investment research project
Will be submitted
Mentor feedback session on the completed research project
Organize a feedback session between the new employee and their assigned mentor to discuss the completed research project. This session will provide an opportunity for the employee to receive feedback, ask questions, and gain insights from an experienced mentor. The mentor can provide guidance on areas for improvement, suggest additional research avenues, and commend the employee on their strong points. This task will foster mentorship and professional development.
Approval: Mentor Feedback
Will be submitted for approval:
Mentor feedback session on the completed research project
Will be submitted
Conduct team integration activities
Facilitate team integration activities to promote collaboration, trust, and team cohesion. Plan team-building exercises, icebreaker activities, or social events to help team members connect and build meaningful relationships. Encourage open communication, respect for diverse perspectives, and the development of a supportive team culture. This task will contribute to a positive work environment and strong team dynamics.
Discuss long-term development goals and opportunities with management
Engage in a discussion with the new employee and management to discuss long-term development goals and career opportunities within the organization. Explore the employee's aspirations, interests, and potential growth areas. Identify development opportunities such as additional training, certifications, or projects that align with the employee's career goals. This task will demonstrate the organization's commitment to the employee's professional growth and development.
Review job performance expectations
Review the job performance expectations with the new employee to ensure a clear understanding of their role and responsibilities. Provide comprehensive feedback on performance indicators, key deliverables, and success criteria. Establish a performance review schedule and outline the process for ongoing feedback and evaluation. This task will set performance expectations and provide a framework for continuous improvement.
Share company’s culture, mission, and values
Introduce the new employee to the company's culture, mission, and values. Share insights about the organization's history, core values, and guiding principles. Highlight any specific initiatives or programs that promote a strong company culture. Discuss the company's mission and how it aligns with the employee's role and contributions. This task will foster a sense of belonging, purpose, and alignment with the organization's goals.
Guide on the professional and ethical standards
Provide guidance on the professional and ethical standards expected within the organization. Discuss the importance of integrity, confidentiality, and compliance with regulations. Highlight any specific industry codes of conduct or professional certifications that the employee should be aware of. Encourage a strong ethical mindset and commitment to upholding professional standards. This task will ensure that the employee conducts their work with the highest level of professionalism and adherence to ethical principles.
Arrange meeting with HR for benefits orientation and document completion
Arrange a meeting between the new employee and the HR department to provide a benefits orientation and complete any necessary documentation. The HR department will explain the organization's benefits package, policies, and procedures. They will also assist the employee in completing any required paperwork related to benefits enrollment, personal information, payroll, or legal documentation. This task will ensure a smooth onboarding experience and adherence to HR requirements.
