Streamline your HR processes with our comprehensive Human Resource Management Plan Template, facilitating everything from recruitment to continuous evaluation.
1
Identify staffing needs
2
Define job roles and responsibilities
3
Create job descriptions
4
Approval: Job Descriptions
5
Establish a recruitment strategy
6
Prepare recruitment advertising
7
Approval: Recruitment Advertising
8
Screen applications and shortlist candidates
9
Schedule job interviews
10
Conduct interviews
11
Evaluate candidates and select final candidate
12
Approval: Final Candidate Selection
13
Prepare employment offer
14
Negotiate employment terms
15
Approval: Employment Terms
16
Deliver employment offer to the chosen candidate
17
Onboarding preparation
18
Scheduled first day of employment
19
Perform employee onboarding
20
Continuous performance evaluation
Identify staffing needs
In this task, you will determine the number and types of employees needed for the HR department. This will have a direct impact on the overall effectiveness of the department and ensure that it is adequately staffed to meet the needs of the organization. Consider factors such as workload, current and future projects, and anticipated growth. Identify potential gaps and develop a plan to fill them.
1
Recruiter
2
HR Generalist
3
Benefits Specialist
4
Training Specialist
5
HR Manager
Define job roles and responsibilities
This task involves clearly defining the roles and responsibilities of each position within the HR department. It is important to have detailed job descriptions to ensure that employees understand their duties and expectations. This will help to prevent confusion and ensure that tasks are completed efficiently and effectively. Consider consulting with current employees and managers to gather input and feedback for each position.
Create job descriptions
In this task, you will create detailed job descriptions for each position within the HR department. A well-written job description is essential for attracting qualified candidates and ensuring that they have a clear understanding of the position. Consider including information such as job duties, qualifications, and any specific requirements or preferences. Be sure to use clear and concise language and avoid unnecessary jargon.
Approval: Job Descriptions
Will be submitted for approval:
Create job descriptions
Will be submitted
Establish a recruitment strategy
In this task, you will develop a recruitment strategy to attract qualified candidates to the HR department. Consider the target audience and the most effective methods for reaching them. This may include job boards, networking events, social media, or employee referrals. Clearly outline the steps involved in the recruitment process and any specific guidelines or criteria for selecting candidates.
1
Application review
2
Phone interview
3
In-person interview
4
Skill assessment
5
Reference check
Prepare recruitment advertising
In this task, you will create advertising materials to attract candidates for the HR department. This may include job postings, social media campaigns, or print advertisements. Consider the target audience and the most effective methods for reaching them. Include key information such as job title, responsibilities, qualifications, and instructions for applying. Be sure to proofread materials for clarity and accuracy before publishing.
Approval: Recruitment Advertising
Will be submitted for approval:
Prepare recruitment advertising
Will be submitted
Screen applications and shortlist candidates
In this task, you will review applications and resumes received for the HR department and select a shortlist of candidates to move forward in the hiring process. Consider the job requirements and qualifications outlined in the job description and assess each candidate's fit for the position. Develop a scoring or ranking system to objectively evaluate candidates and ensure consistency in the selection process.
1
Excellent
2
Good
3
Average
4
Below Average
Schedule job interviews
In this task, you will schedule job interviews for the shortlisted candidates for the HR department. Consider the availability of both the candidates and interviewers when selecting dates and times. Clearly communicate the details of the interview, including the location, format (in-person, phone, or video), and any additional instructions. Use a scheduling tool or calendar to effectively manage and track interview appointments.
Conduct interviews
In this task, you will conduct job interviews for the candidates shortlisted for the HR department. Prepare a list of interview questions based on the job requirements and qualifications. Consider incorporating behavioral and situational questions to assess the candidates' skills and abilities. Take detailed notes during the interviews to facilitate the evaluation process and ensure a fair and consistent assessment of each candidate.
Evaluate candidates and select final candidate
In this task, you will evaluate the candidates interviewed for the HR department and select the final candidate for the position. Consider the candidates' qualifications, experience, skills, and cultural fit with the organization. Compare each candidate's strengths and weaknesses against the job requirements and make a data-driven decision. Notify the selected candidate with a formal offer and communicate the outcome to the other candidates.
Approval: Final Candidate Selection
Will be submitted for approval:
Evaluate candidates and select final candidate
Will be submitted
Prepare employment offer
In this task, you will prepare an employment offer for the selected candidate for the HR department. Include key details such as job title, compensation package, start date, and any additional terms or conditions. Use a professional tone and ensure that all information is accurate. Consider consulting with legal or HR professionals to ensure compliance with employment laws and regulations.
Negotiate employment terms
In this task, you will negotiate the terms of employment with the selected candidate for the HR department. Consider the candidate's salary expectations, benefits package, and any other relevant factors. Begin the negotiation process with a proposed offer and be prepared to make adjustments based on the candidate's responses. Clearly communicate the final agreed-upon terms and document the agreement for future reference.
Approval: Employment Terms
Will be submitted for approval:
Prepare employment offer
Will be submitted
Negotiate employment terms
Will be submitted
Deliver employment offer to the chosen candidate
In this task, you will deliver the employment offer to the chosen candidate for the HR department. Communicate the offer verbally and follow up with a written offer letter or contract. Be prepared to answer any questions or address any concerns the candidate may have. Clearly communicate the next steps in the onboarding process and provide the candidate with any necessary paperwork or documentation.
Employment Offer
Onboarding preparation
In this task, you will prepare for the onboarding process for the chosen candidate in the HR department. Gather the necessary paperwork and documentation, such as tax forms, employment contracts, and benefits enrollment forms. Prepare an onboarding schedule or checklist to guide the new employee through the process. Ensure that the employee's workspace, equipment, and necessary access are set up before their first day.
Scheduled first day of employment
In this task, you will schedule the first day of employment for the chosen candidate in the HR department. Consider the candidate's availability and ensure that all necessary resources and support are available on their first day. Communicate the details of the first day, including the start time, location, and any additional instructions or requirements.
Perform employee onboarding
In this task, you will guide the new employee through the onboarding process in the HR department. Introduce the employee to their team members and provide an overview of the department's structure and functions. Provide necessary training and resources to ensure the employee's success. Schedule regular check-ins to monitor progress and address any questions or concerns.
Continuous performance evaluation
In this task, you will conduct ongoing performance evaluations for employees in the HR department. Regularly assess employee performance, provide feedback and guidance, and set goals and expectations for improvement. Maintain documentation of evaluations and use the information gathered to make informed decisions about promotions, raises, or disciplinary actions.
