Receive and review consultant's personal details from HR department
3
Procure necessary technological equipment
4
Approval: IT Department for equipment procurement
5
Setup email and other communication accounts
6
Create record in HR management system
7
Arrange orientation with HR department
8
Prepare and send agenda for the first week
9
Arrange meeting with team members
10
Receive and check returned equipment agreement
11
Approval: Legal team for equipment agreement
12
Organise training sessions on HR software systems
13
Assign initial projects and tasks
14
Document and share company policies and procedures
15
Enable access to HR tools and resources
16
Setup performance evaluation procedure
17
Inform payroll department of new hire
18
Plan social introductions with team
19
Review first week and provide feedback
20
Approval: HR Manager for Onboarding Completion
Start background check process
Initiate the background check process for the new HR consultant. This task ensures the candidate meets our company's standards and maintains a safe work environment. Identify any potential red flags or concerns that need further investigation. Inform the candidate about the process, its significance, and assure confidentiality. Take necessary steps to obtain consent and required documents for the background check. Share the timeline and anticipated duration of the process to manage expectations.
1
Resume
2
ID proof
3
Educational certificates
Receive and review consultant's personal details from HR department
Receive the personal details of the HR consultant from the HR department. Verify the accuracy and completeness of the information provided. Cross-check the details with any previous communication or documents shared during the interview process. Contact the HR department or the candidate for any missing or inconsistent information. Maintain confidentiality throughout the process. Ensure the details are securely stored for future reference.
Procure necessary technological equipment
Arrange for the procurement of the required technological equipment for the new HR consultant. Identify the consultant's needs and preferences related to technology, including hardware and software tools. Collaborate with the IT department to select the appropriate equipment that aligns with company standards. Ensure timely procurement to prevent any delays in the onboarding process.
1
Laptop
2
Monitor
3
Keyboard
4
Mouse
1
Windows
2
Mac
3
Both
Approval: IT Department for equipment procurement
Will be submitted for approval:
Procure necessary technological equipment
Will be submitted
Setup email and other communication accounts
Create the new HR consultant's email and other communication accounts. Coordinate with the IT department to facilitate the setup process. Provide the required information and credentials to the consultant for accessing their accounts. Ensure the consultant is familiar with the communication tools and establish any additional integrations or settings as per the consultant's preferences.
Create record in HR management system
Add the new HR consultant's information to the HR management system. Ensure the accuracy and completeness of the data entered. Verify the consultant's access permissions and any necessary approvals or authorizations required for system access. Update the system in real-time to reflect any changes or updates throughout the consultant's tenure.
1
Admin
2
Limited
3
Read-only
Arrange orientation with HR department
Coordinate with the HR department to schedule an orientation session for the new HR consultant. Communicate the purpose and agenda of the orientation to the consultant. Ensure the consultant is introduced to the HR team and provided with an overview of the department's functions and responsibilities. Address any queries or concerns the consultant may have regarding the role or company policies.
Prepare and send agenda for the first week
Draft an agenda outlining the activities and engagements for the new HR consultant's first week. Include essential meetings, training sessions, and introductions to team members. Provide necessary context and overview for each item on the agenda. Share the agenda with the consultant prior to their start date to ensure they are prepared and aware of the schedule.
Arrange meeting with team members
Schedule a meeting for the new HR consultant with their team members. Coordinate with the team members to identify a suitable date and time for the meeting. Communicate the purpose and objectives of the meeting to the team members and provide background information on the new consultant. Facilitate introductions and foster an inclusive environment to encourage open communication and collaboration.
1
Introductions
2
Role and responsibilities overview
3
Team dynamics and communication
1
In-person
2
Virtual
3
Hybrid
Receive and check returned equipment agreement
Receive the signed equipment agreement from the new HR consultant. Cross-check the received agreement with the provided equipment checklist. Review the agreement for any discrepancies or missing information. Confirm that all necessary items have been returned and are in satisfactory condition. Take appropriate actions to address any issues or concerns related to the returned equipment.
1
Laptop
2
Monitor
3
Keyboard
4
Mouse
Approval: Legal team for equipment agreement
Will be submitted for approval:
Receive and check returned equipment agreement
Will be submitted
Organise training sessions on HR software systems
Arrange training sessions for the new HR consultant on the company's HR software systems. Collaborate with the IT department and relevant trainers to develop a comprehensive training program. Identify the specific modules and functionalities that require training. Provide hands-on practice and support during the training sessions to ensure the consultant's proficiency in utilizing the HR software systems.
1
HRMS
2
Performance Management System
3
Time and Attendance System
Assign initial projects and tasks
Assign initial projects and tasks to the new HR consultant to familiarize them with their responsibilities. Identify projects that align with their skills and expertise. Provide clear instructions and context for each assigned project or task. Develop a plan for ongoing guidance and supervision during the initial phase to support the consultant's success.
1
High
2
Medium
3
Low
Document and share company policies and procedures
Document the company's HR policies and procedures to share with the new HR consultant. Collect the necessary information from relevant departments and stakeholders. Create a comprehensive and user-friendly document that covers essential policies such as code of conduct, leave and attendance, performance evaluation, and employee benefits. Share the document electronically or in print to facilitate easy reference and understanding.
Enable access to HR tools and resources
Grant access to the HR tools and resources required for the new HR consultant to perform their role effectively. Coordinate with the IT department to provision the necessary permissions and credentials for accessing the HR systems, data repositories, and knowledge-sharing platforms. Verify the consultant's compatibility with the assigned tools and troubleshoot any access-related issues if encountered.
1
HRMS
2
Employee Database
3
Organizational Chart
Setup performance evaluation procedure
Set up the performance evaluation procedure for the new HR consultant. Identify the key performance indicators (KPIs) relevant to the role and establish evaluation criteria. Collaborate with the HR department and relevant stakeholders to develop a comprehensive and fair evaluation process. Communicate the procedure to the consultant, including the frequency of evaluations, assessment methods, and performance feedback mechanisms.
1
Communication skills
2
Teamwork
3
Problem-solving ability
1
Quarterly
2
Semi-annually
3
Annually
Inform payroll department of new hire
Notify the payroll department about the addition of the new HR consultant to ensure a smooth salary and benefits setup. Share the consultant's information, including their employment details and any special requirements or considerations. Collaborate with the payroll department to address any queries or clarifications related to compensation, taxes, or payroll processes.
Plan social introductions with team
Facilitate social introductions between the new HR consultant and their team members to foster a positive and inclusive work environment. Organize informal social activities or gatherings to encourage team bonding and relationship building. Promote open communication and collaboration among team members. Encourage the consultant to share their interests, hobbies, or any other information they feel comfortable sharing to facilitate a sense of belonging.
1
Team lunch
2
Virtual coffee chats
3
Team-building games
Review first week and provide feedback
Conduct a review of the new HR consultant's first week to gather feedback and ensure their successful integration into the team. Schedule a feedback session to discuss the consultant's experience, challenges faced, and initial observations. Provide constructive feedback and guidance to support their continuous improvement. Address any concerns or questions raised by the consultant to foster a supportive and collaborative work environment.
