An all-inclusive guide for organising intern roles, from identifying needs, goals & responsibilities to stipulating guidelines, benefits & evaluation methods.
1
Identify the purpose and goals of the internship
2
Outline the tasks and responsibilities for the intern
3
Determine the skills and qualifications required for the internship
4
Approval: HR Manager
5
Identify the learning opportunities for the intern
6
Determine the length of the internship and expected hours per week
7
List out the supervisor and contact person for the intern
8
Determine the compensation, if any, for the intern
9
Outline the code of conduct and dress code
10
Determine the tools, equipments and resources available for the intern
11
List out the benefits and privileges for the intern
12
Identify the opportunities for internship extension or employment
13
Outline the evaluation and feedback procedure
14
Approval: Company Director
15
Bring out the relevant company policies and procedures
16
Outline the confidentiality agreement if necessary
17
Prepare the final draft of the internship expectations template
18
Proofread and finalize the template
19
Approval: Legal Advisor
20
Print and distribute the internship expectations template
Identify the purpose and goals of the internship
This task involves identifying and clearly articulating the purpose and goals of the internship program. It helps set expectations and provide direction for both the intern and the organization. Consider the following questions: What is the purpose of the internship? What specific goals or outcomes do you want to achieve through this internship? How will the internship contribute to the overall mission or objectives of the organization?
Outline the tasks and responsibilities for the intern
This task involves outlining the specific tasks and responsibilities that the intern will be expected to perform during their internship. It helps provide clarity on what is expected from the intern and ensures that they are able to contribute effectively to the organization. Consider the following questions: What are the main tasks that the intern will be responsible for? What specific responsibilities will they have? Are there any specific skills or qualifications required for these tasks?
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Administrative tasks
2
Research and analysis
3
Assisting with projects
4
Data entry
5
Customer service
6
Event planning
7
Social media management
8
Content creation
9
Technical support
10
Other
Determine the skills and qualifications required for the internship
This task involves determining the specific skills and qualifications that are required for the internship. It helps ensure that the intern has the necessary abilities to fulfill their role effectively. Consider the following questions: What specific skills or qualifications are required for this internship? Are there any technical or specialized skills that are necessary? Are there any specific educational or experiential requirements?
Approval: HR Manager
Will be submitted for approval:
Outline the tasks and responsibilities for the intern
Will be submitted
Determine the skills and qualifications required for the internship
Will be submitted
Identify the learning opportunities for the intern
This task involves identifying the specific learning opportunities that will be available to the intern during their internship. It helps ensure that the intern has the opportunity to develop new skills and gain valuable experience. Consider the following questions: What specific learning opportunities will be available to the intern? Are there any training programs, workshops, or seminars that they will have access to? Will there be opportunities for mentorship or guidance?
Determine the length of the internship and expected hours per week
This task involves determining the length of the internship program and the expected number of hours that the intern will be required to work per week. It helps provide clarity on the time commitment expected from the intern. Consider the following questions: How long will the internship program last? Will it be for a specific duration (e.g. 3 months) or an ongoing program? How many hours per week is the intern expected to work? Will there be a fixed schedule or flexible hours?
List out the supervisor and contact person for the intern
This task involves listing out the name and contact details of the supervisor and the designated contact person for the intern. It helps provide a point of contact for the intern and ensures that they have someone to reach out to for guidance or support. Consider the following questions: Who will be the supervisor for the intern? Who will be their main point of contact? What are their contact details (e.g. email, phone number)?
Determine the compensation, if any, for the intern
This task involves determining whether the intern will receive any form of compensation for their work during the internship. It helps clarify the financial arrangements and expectations for both the intern and the organization. Consider the following questions: Will the intern receive any form of financial compensation? If yes, how much and when will it be paid? If no, are there any other benefits or perks that will be provided?
1
Yes
2
No
Outline the code of conduct and dress code
This task involves outlining the expected code of conduct and dress code for the intern. It helps set clear expectations and ensures a professional work environment. Consider the following questions: What is the expected behavior and professional conduct for the intern? Are there any specific guidelines or policies that they need to adhere to? Is there a specific dress code that they need to follow?
Determine the tools, equipments and resources available for the intern
This task involves determining the specific tools, equipment, and resources that will be available to the intern during their internship. It helps ensure that the intern has the necessary resources to perform their tasks effectively. Consider the following questions: What tools or equipment will the intern have access to? Is there any specific software, technology, or systems that they will need to use? Are there any resources or materials that they will need to carry out their tasks?
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Computer
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Software
3
Internet access
4
Phone
5
Printer
6
Other
List out the benefits and privileges for the intern
This task involves listing out any additional benefits and privileges that will be provided to the intern during their internship. It helps attract and retain top talent and provides a positive experience for the intern. Consider the following questions: Will the intern have access to any additional benefits or perks? Are there any special privileges or opportunities that they will have? What are the specific details or conditions for these benefits or privileges?
Identify the opportunities for internship extension or employment
This task involves identifying any potential opportunities for the intern to extend their internship or secure employment with the organization. It helps provide a clear career path and motivation for the intern. Consider the following questions: Are there any opportunities for the intern to extend their internship beyond the initial duration? Are there any possibilities for the intern to secure permanent employment with the organization? What are the criteria or conditions for these opportunities?
1
Yes
2
No
1
Yes
2
No
Outline the evaluation and feedback procedure
This task involves outlining the evaluation and feedback procedure for the intern. It helps provide guidance and support for their professional development. Consider the following questions: How will the intern be evaluated during their internship? What will be the criteria or metrics for evaluation? How often will feedback be provided and in what format? Will there be any formal evaluation meetings or performance reviews?
Approval: Company Director
Bring out the relevant company policies and procedures
This task involves bringing out and communicating the relevant company policies and procedures to the intern. It helps ensure that they are aware of and understand the rules and guidelines of the organization. Consider the following questions: Are there any specific company policies or procedures that the intern needs to be aware of? What are the rules and guidelines that they need to follow?
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Code of Conduct
2
Data Protection Policy
3
Safety Procedures
4
Confidentiality Policy
5
Other
Outline the confidentiality agreement if necessary
This task involves outlining and establishing a confidentiality agreement, if necessary, for the intern. It helps protect sensitive information and maintain the privacy of the organization. Consider the following questions: Is there a need for a confidentiality agreement? What specific information or data should be considered confidential? Are there any restrictions or guidelines that the intern needs to follow regarding confidential information?
1
Yes
2
No
Prepare the final draft of the internship expectations template
This task involves preparing the final draft of the internship expectations template. It helps ensure that all the necessary information is included and the template is ready for distribution. Consider the following questions: What format or structure should the internship expectations template follow? What information should be included in the template? Are there any specific sections or headers that need to be included?
Proofread and finalize the template
This task involves proofreading and finalizing the internship expectations template. It helps ensure that there are no grammatical or spelling errors and that the template is well-presented. Consider the following questions: Who will be responsible for proofreading the template? Are there any specific guidelines or standards for formatting and presentation?
Approval: Legal Advisor
Will be submitted for approval:
Proofread and finalize the template
Will be submitted
Print and distribute the internship expectations template
This task involves printing and distributing the finalized internship expectations template. It helps ensure that all relevant parties have access to the template and are aware of the expectations. Consider the following questions: How many copies of the template need to be printed? Who are the recipients or target audience for the template? How will the template be distributed (e.g. email, physical copies)?
