Provide proper training on the use of company software and systems
6
Assemble IT Coordinator's toolkit including access keys, passcodes etc.
7
Setup all necessary technical accounts (code repositories, deployment tools, etc.)
8
Approval: IT Team Lead for account setups
9
Provide necessary cyber security training
10
Add new employee to relevant company directories and internal communication channels
11
Initiate introduction to main points of contact
12
Issue any required company assets (laptops, mobile devices etc.)
13
Approval: IT Department Head for company asset issuance
14
Allocate all required resources for new IT coordinator
15
Prepare a schedule to monitor the IT coordinator's initial weeks progress
16
Guidance session on company policies and IT best practices
17
Approval: HR for company policy understanding
Assign company email and record details
Ensure that the new IT Coordinator is assigned a company email address and record all the necessary details. This task is essential to provide the IT Coordinator with official communication channels and to maintain records for future reference. What information is needed to create the email address and what email platform should be used?
1
Gmail
2
Outlook
3
Zoho Mail
4
Microsoft Exchange
5
Other
Provide access to relevant software and systems
Grant the new IT Coordinator access to the software and systems they will need to perform their role effectively. This task will enable the IT Coordinator to start working on their responsibilities promptly. What specific software and systems should be included in this access?
Approval: IT Manager for software access
Will be submitted for approval:
Provide access to relevant software and systems
Will be submitted
Setup work station with necessary hardware
Ensure that the IT Coordinator's work station is properly set up with all the necessary hardware. A well-functioning work station is crucial for the IT Coordinator's productivity. What hardware is needed for the work station?
1
Computer
2
Monitor
3
Keyboard
4
Mouse
5
Headset
Provide proper training on the use of company software and systems
Deliver comprehensive training to the new IT Coordinator on the use of company software and systems. This training will empower the IT Coordinator to navigate these tools effectively and contribute to the organization's success. What training materials or resources should be provided for this training?
Assemble IT Coordinator's toolkit including access keys, passcodes etc.
Collect all the necessary tools, access keys, and passcodes that the IT Coordinator may require to perform their duties. This toolkit will ensure that the IT Coordinator has everything they need at their fingertips. What are the essential items to include in the IT Coordinator's toolkit?
Setup all necessary technical accounts (code repositories, deployment tools, etc.)
Create the technical accounts the IT Coordinator will need, such as code repositories and deployment tools. These accounts are crucial for the IT Coordinator to perform their tasks efficiently and collaborate with other team members. What specific technical accounts should be set up?
Approval: IT Team Lead for account setups
Will be submitted for approval:
Setup all necessary technical accounts (code repositories, deployment tools, etc.)
Will be submitted
Provide necessary cyber security training
Ensure that the new IT Coordinator receives essential cyber security training to protect the organization's systems and data. This training will enhance the IT Coordinator's ability to identify cyber threats and take preventive measures. What topics should be covered in the cyber security training?
1
Phishing awareness
2
Password security
3
Data encryption
4
Network security
5
Employee responsibilities
Add new employee to relevant company directories and internal communication channels
Initiate introduction to main points of contact
Issue any required company assets (laptops, mobile devices etc.)
Approval: IT Department Head for company asset issuance
Will be submitted for approval:
Issue any required company assets (laptops, mobile devices etc.)
Will be submitted
Allocate all required resources for new IT coordinator
Prepare a schedule to monitor the IT coordinator's initial weeks progress
Guidance session on company policies and IT best practices
Approval: HR for company policy understanding
Will be submitted for approval:
Guidance session on company policies and IT best practices
