Identify special events, holidays, and birthdays for the month
2
Brainstorm activity ideas appropriate for residents
3
Estimate the resources and budget for planned activities
4
Secure resources and schedule necessary staff
5
Draft preliminary schedule of activities
6
Approval: Director of Nursing
7
Incorporate feedback and finalize activity schedule
8
Distribute activity calendar to residents and staff
9
Monitor and document participation of residents in the activities
10
Obtain feedback from residents and staff post activities
11
Adjust future activity plans based on feedback
12
Document the entire process for accountability and future reference
Identify special events, holidays, and birthdays for the month
In this task, you will identify the special events, holidays, and birthdays that take place during the month. By doing so, you will ensure that the activity calendar includes all important occasions and celebrations that residents and staff can look forward to. Think creatively and consider both popular and lesser-known events. How can you make these occasions extra special for the residents? Are there any challenges or obstacles in identifying these events? Required resources or tools include a calendar and access to information on upcoming events.
Brainstorm activity ideas appropriate for residents
In this task, you will brainstorm activity ideas that are appropriate and engaging for the residents of the nursing home. Use your creativity to come up with a variety of options, taking into consideration the residents' interests, abilities, and any specific preferences. How can you ensure inclusivity and diversity in the activities? Are there any challenges in coming up with a wide range of ideas? Required resources or tools include a brainstorming session with staff, resident feedback, and any relevant activity resources.
1
Physical Exercise
2
Crafts and Hobbies
3
Music and Entertainment
4
Educational
5
Outdoor Activities
Estimate the resources and budget for planned activities
In this task, you will estimate the resources and budget required for the planned activities. Consider the materials, equipment, and additional staff that may be needed for each activity. How can you optimize resources to ensure cost-effectiveness? Are there any challenges in estimating the budget accurately? Required resources or tools include a budget template, cost estimates, and collaboration with the finance department.
Secure resources and schedule necessary staff
In this task, you will secure the necessary resources and schedule the staff required for the planned activities. Coordinate with suppliers, vendors, and internal teams to ensure the timely availability of resources. How can you effectively communicate and collaborate with external parties? Are there any challenges in coordinating schedules? Required resources or tools include contact information for suppliers, staff scheduling software, and a communication plan.
Draft preliminary schedule of activities
In this task, you will draft a preliminary schedule of activities based on the identified events and brainstormed ideas. Consider the timings, duration, and sequencing of the activities. How can you ensure a balance between different types of activities throughout the month? Are there any potential challenges in creating an engaging and varied schedule? Required resources or tools include a calendar, available time slots, and collaboration with the activities coordinator.
Approval: Director of Nursing
Will be submitted for approval:
Draft preliminary schedule of activities
Will be submitted
Incorporate feedback and finalize activity schedule
In this task, you will incorporate feedback from residents, staff, and other stakeholders to finalize the activity schedule. Review the draft schedule and consider any suggestions or concerns raised. How can you effectively gather and incorporate feedback from multiple sources? Are there any challenges in accommodating all requests and preferences? Required resources or tools include a feedback mechanism, collaboration with stakeholders, and the ability to make necessary adjustments.
1
Change Activity Date
2
Modify Activity Time
3
Replace Activity with Alternative
4
Include Additional Activity
5
Remove Activity
Distribute activity calendar to residents and staff
In this task, you will distribute the finalized activity calendar to both residents and staff. Ensure that the calendar is easily accessible and clearly communicates the details of each activity. How can you make the distribution process engaging and inclusive? Are there any challenges in reaching all residents and staff members? Required resources or tools include printable copies of the activity calendar, communication channels (e.g., bulletin boards, email), and collaboration with the administration team.
1
Printed Copies on Notice Boards
2
Email Attachments
3
Physical Handouts
4
Online Portal Access
5
Social Media Announcement
Monitor and document participation of residents in the activities
In this task, you will monitor and document the participation of residents in the activities. Keep track of attendance, engagement levels, and any feedback received during or after the activities. How can you ensure accurate and consistent documentation? Are there any challenges in measuring participation? Required resources or tools include attendance sheets, feedback forms, and collaboration with the activities coordinator.
1
Active Participation
2
Observing
3
Not Present
Obtain feedback from residents and staff post activities
In this task, you will obtain feedback from residents and staff after each activity. Request their input on the activity's success, any suggestions for improvement, and their overall satisfaction. How can you encourage honest and detailed feedback? Are there any challenges in capturing feedback effectively? Required resources or tools include feedback forms, communication channels (e.g., suggestion box, online surveys), and a feedback compilation process.
1
Very Satisfied
2
Satisfied
3
Neutral
4
Dissatisfied
5
Very Dissatisfied
Adjust future activity plans based on feedback
In this task, you will adjust future activity plans based on the feedback received from residents and staff. Analyze the feedback and identify areas for improvement or new activity ideas. How can you ensure a continuous improvement cycle? Are there any challenges in incorporating feedback into future planning? Required resources or tools include the feedback received, collaboration with the activities coordinator, and creativity to implement changes.
1
Modify Activity Format
2
Include New Activity Idea
3
Change Activity Timing
4
Enhance Activity Materials
5
Address Specific Requests/Concerns
Document the entire process for accountability and future reference
In this task, you will document the entire process of creating and managing the nursing home activity calendar. Record the steps, decisions, challenges faced, and lessons learned to ensure accountability and facilitate future reference. How can you present the information in a clear and organized manner? Are there any challenges in documenting the process comprehensively? Required resources or tools include a process documentation template, access to relevant records and data, and collaboration with the administration team.
