Explore our comprehensive Physician Onboarding Process, ensuring careful verification, set-up, orientation, and integration for each new medical professional.
1
Check completeness of physician's application
2
Verify educational background of the physician
3
Assess the physician's training and experiential background
4
Approval: Human Resources for background check
5
Perform thorough background check
6
Scan and add relevant documents to digital profile
7
Liaise with IT to set up physician's accounts
8
Arrange for a workstation and office
9
Schedule orientation and introductory training sessions
10
Assignment of physician mentor or supervisor
11
Review of job duties, schedule, and expectations
12
Approval: Physician's Benefit Selections
13
Order business cards and nameplate
14
Inform department about new physician and ensure smooth integration
15
Provide physician with any necessary safety and security training
16
Approval: Facility Access Rights for physician
17
Confirm official start date and ensure arrangements are in place
18
Plan and conduct welcome lunch for the physician
19
Provide a facility tour and introduce to key personnel
20
Regular check-ins for the first few months to ensure physician's smooth induction
Check completeness of physician's application
Verify that the physician's application is complete. This task is crucial for ensuring that all the necessary information and documents are provided. It helps in expediting the onboarding process and ensuring a smooth transition for the physician. Are all the required fields and documents filled out? Are there any missing or incomplete sections?
1
Yes
2
No
Verify educational background of the physician
Confirm the physician's educational qualifications. This task is essential for ensuring that the physician meets the required educational standards and has the necessary expertise. It helps maintain the credibility of the organization and ensures the physician is qualified to provide medical services. What are the details of the physician's educational background? Is the information accurate and verifiable?
Assess the physician's training and experiential background
Evaluate the physician's training and previous experience. This task allows for a comprehensive understanding of the physician's skill set and knowledge base. It helps in determining the physician's suitability for specific roles and responsibilities within the organization. What is the physician's training and experiential background? Is it aligned with the organization's requirements?
Approval: Human Resources for background check
Will be submitted for approval:
Check completeness of physician's application
Will be submitted
Perform thorough background check
Conduct a comprehensive background check on the physician. This task is essential for ensuring the safety and well-being of patients, as well as maintaining the integrity of the organization. It helps identify any potential issues or red flags that may affect the physician's suitability for the role. Has the background check been completed? Are there any concerns or issues that need further investigation?
1
Yes
2
No
Scan and add relevant documents to digital profile
Digitize and store the physician's relevant documents. This task allows for easy access and retrieval of important documents, such as licenses, certifications, and credentials. It helps create a comprehensive digital profile for the physician. Have all the necessary documents been scanned and added to the digital profile? Are there any missing or incomplete documents?
1
Medical license
2
Board certifications
3
Educational certificates
4
CV/resume
5
References
Liaise with IT to set up physician's accounts
Coordinate with the IT department to set up the physician's accounts and access to relevant systems. This task ensures that the physician has the necessary tools and resources to perform their duties efficiently. It helps streamline the onboarding process and minimizes any technical disruptions. Have the physician's accounts been set up? Is the physician able to access the required systems?
Arrange for a workstation and office
Secure a suitable workstation and office space for the physician. This task provides the physician with a designated area to carry out their work comfortably and effectively. It helps create a conducive and professional environment for the physician. Has a workstation and office space been arranged? Is it equipped with the necessary furniture and equipment?
Schedule orientation and introductory training sessions
Plan and schedule orientation and introductory training sessions for the physician. This task helps familiarize the physician with the organization's policies, procedures, and culture. It provides an opportunity to introduce the physician to the team and key stakeholders. Have the orientation and introductory training sessions been scheduled? Are the necessary resources and materials prepared?
Assignment of physician mentor or supervisor
Assign a mentor or supervisor to guide and support the physician during the onboarding process. This task facilitates the physician's integration into the organization and helps them navigate their roles and responsibilities. Who will be the physician's mentor or supervisor? Have they been informed and prepared for the mentoring role?
Review of job duties, schedule, and expectations
Conduct a thorough review of the physician's job duties, schedule, and expectations. This task ensures that the physician has a clear understanding of their responsibilities and work schedule. It helps establish clear expectations and promotes a smooth workflow. Has the review of job duties, schedule, and expectations been completed? Are there any clarifications or modifications needed?
Approval: Physician's Benefit Selections
Will be submitted for approval:
Review of job duties, schedule, and expectations
Will be submitted
Order business cards and nameplate
Place an order for the physician's business cards and nameplate. This task helps establish the physician's professional presence within the organization. It provides them with tangible tools to represent themselves and the organization. Have the business cards and nameplate been ordered? Is the information accurate and up to date?
Inform department about new physician and ensure smooth integration
Notify the relevant department(s) about the new physician's arrival. This task ensures that all necessary parties are informed and prepared for the physician's integration. It helps facilitate a smooth transition and fosters a welcoming environment. Has the department been informed? Have they made the necessary preparations?
Provide physician with any necessary safety and security training
Deliver safety and security training to the physician. This task ensures that the physician is aware of and compliant with the organization's safety protocols and security measures. It helps minimize potential risks and promotes a safe working environment. Has the safety and security training been provided? Is the physician aware of the necessary procedures and precautions?
1
Emergency evacuation procedures
2
Data security protocols
3
Infection control measures
4
HIPAA compliance
5
Occupational health and safety guidelines
Approval: Facility Access Rights for physician
Will be submitted for approval:
Perform thorough background check
Will be submitted
Confirm official start date and ensure arrangements are in place
Verify the official start date of the physician and ensure that all arrangements are in place. This task ensures a smooth onboarding process by confirming the timing and availability of resources. Is the official start date confirmed? Are all the necessary arrangements made?
Plan and conduct welcome lunch for the physician
Organize a welcome lunch for the physician. This task helps create a friendly and welcoming atmosphere for the physician. It provides an opportunity for team members to connect and establish rapport. Has the welcome lunch been planned and scheduled? Are there any dietary preferences or restrictions?
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Vegetarian
2
Vegan
3
Gluten-free
4
Halal
5
None
Provide a facility tour and introduce to key personnel
Arrange for a facility tour and introduce the physician to key personnel. This task allows the physician to familiarize themselves with the physical layout of the organization and meet important individuals. It helps create a sense of belonging and connectivity. Has the facility tour been scheduled? Are the key personnel aware and available for introductions?
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CEO
2
Department heads
3
Human resources manager
4
Office manager
5
Clinical team lead
Regular check-ins for the first few months to ensure physician's smooth induction
Establish regular check-ins with the physician during the initial months of their onboarding. This task facilitates open communication and support for the physician. It helps address any concerns or challenges that may arise and ensures a smooth induction process. Have the regular check-ins been scheduled? Are there any specific areas to focus on during these check-ins?