Boost strategic planning with our Printable SWOT Analysis Template workflow, aiding in identification, evaluation, prioritization, and translation of key factors.
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Identify the purpose of the SWOT Analysis
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Identify the internal factors as Strengths and Weaknesses
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Evaluate all available resources for identifying strengths and weaknesses
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Authorization: Evaluation Finds
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Identify the external factors as Opportunities and Threats
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Evaluate all external resources for identifying opportunities and threats
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Approval: External Resource Evaluation
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Categorize strengths, weaknesses, opportunities, and threats according to impact level
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Prioritize strengths, weaknesses, opportunities and threats
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Translate findings into strategic actions
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Approval: Strategy Translation
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Design visual representation of SWOT Analysis
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Review and make adjustments if needed
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Approval: Final Review and Adjustments Made
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Print the SWOT Analysis Template
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Disseminate Printable SWOT analysis to the concerned parties
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Get feedback from concerned parties
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Approval: Feedback Received
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Make corrections if needed after feedback
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Approval: Final Corrections Made
Identify the purpose of the SWOT Analysis
This task aims to clarify why the SWOT Analysis is being conducted. It helps set the overall objective for the analysis and provides a clear direction for the process. Identify the purpose by asking yourself questions like: What are the goals we are trying to achieve? What specific decisions or actions will the SWOT Analysis support? Outline the purpose, desired outcomes, and any specific criteria or requirements for the analysis.
Identify the internal factors as Strengths and Weaknesses
This task involves identifying the internal factors of the organization or project that can be categorized as strengths or weaknesses. Strengths are positive attributes or resources that give a competitive advantage, while weaknesses are areas that need improvement or pose challenges. Consider aspects like resources, capabilities, processes, culture, and reputation to identify these factors.
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Resources
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Capabilities
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Processes
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Culture
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Reputation
Evaluate all available resources for identifying strengths and weaknesses
In order to identify strengths and weaknesses, it is important to evaluate all the available resources within the organization or project. This could include physical assets, financial resources, human resources, technology, intellectual property, or any other resource that contributes to the organization's capabilities. Analyze each resource and determine whether it is a strength or weakness.
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Physical assets
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Financial resources
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Human resources
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Technology
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Intellectual property
Authorization: Evaluation Finds
This task involves obtaining the necessary authorization for evaluating the finds from the previous task. This could include getting approval from relevant stakeholders or decision-makers to proceed with the analysis and act upon the identified strengths and weaknesses. Define the specific authorization requirements, who needs to provide it, and any associated documentation or forms needed.
Identify the external factors as Opportunities and Threats
This task focuses on identifying the external factors that can be categorized as opportunities or threats. Opportunities are external factors that the organization or project can leverage to its advantage, while threats are external factors that pose risks or challenges. Consider aspects like market trends, competition, regulatory environment, social changes, or technological advancements to identify these factors.
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Market trends
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Competition
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Regulatory environment
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Social changes
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Technological advancements
Evaluate all external resources for identifying opportunities and threats
In order to identify opportunities and threats, it is important to evaluate all the external resources and factors that could impact the organization or project. This could include market research, competitor analysis, industry reports, customer feedback, or any other external information source. Analyze each resource and determine whether it represents an opportunity or a threat.
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Market research
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Competitor analysis
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Industry reports
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Customer feedback
Approval: External Resource Evaluation
Will be submitted for approval:
Evaluate all external resources for identifying opportunities and threats
Will be submitted
Categorize strengths, weaknesses, opportunities, and threats according to impact level
This task involves categorizing the identified strengths, weaknesses, opportunities, and threats according to their impact level. The impact level can be categorized as high, medium, or low based on factors like the potential effect on the organization, urgency of action required, or expected outcomes. Analyze each factor and assign it an impact level.
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High impact
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Medium impact
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Low impact
Prioritize strengths, weaknesses, opportunities and threats
This task focuses on prioritizing the identified strengths, weaknesses, opportunities, and threats based on their importance or urgency. Prioritization helps in allocating resources effectively and determining the order in which actions need to be taken. Assess each factor and assign it a priority level.
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High priority
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Medium priority
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Low priority
Translate findings into strategic actions
This task involves translating the findings from the SWOT Analysis into strategic actions or initiatives. The identified strengths and opportunities can be used to formulate strategies for growth and competitive advantage, while weaknesses and threats can be addressed through mitigation or improvement plans. Determine the specific actions or initiatives based on the analysis findings and outline them here.
Approval: Strategy Translation
Will be submitted for approval:
Translate findings into strategic actions
Will be submitted
Design visual representation of SWOT Analysis
This task focuses on creating a visual representation of the SWOT Analysis. Visual representations like charts, graphs, or matrices can help in understanding and communicating the analysis findings more effectively. Consider the desired format, layout, and elements to be included in the visual representation. Use appropriate design tools or software to create the visual representation.
Review and make adjustments if needed
This task involves reviewing the SWOT Analysis and making any necessary adjustments or refinements. Review the analysis findings, strategic actions, and visual representation to ensure they align with the overall purpose and objectives. Identify any gaps, inconsistencies, or areas for improvement and make the necessary adjustments.
Approval: Final Review and Adjustments Made
Will be submitted for approval:
Review and make adjustments if needed
Will be submitted
Print the SWOT Analysis Template
This task focuses on printing the finalized SWOT Analysis Template. Once the analysis, strategic actions, and visual representation are reviewed and approved, they can be printed for reference or distribution. Use appropriate printing equipment or services to ensure the quality of the printed template.
Disseminate Printable SWOT analysis to the concerned parties
This task involves disseminating the Printable SWOT Analysis to the concerned parties. These parties could include decision-makers, stakeholders, team members, or anyone else who needs to be aware of the analysis findings and strategic actions. Determine the appropriate distribution channels or methods and ensure that the Printable SWOT Analysis reaches the intended recipients.
Get feedback from concerned parties
This task focuses on gathering feedback from the concerned parties who received the Printable SWOT Analysis. Feedback can help in evaluating the effectiveness of the analysis, identifying any missed opportunities or threats, or refining the strategic actions. Define the feedback collection method and questions to be asked to gather valuable insights.
Approval: Feedback Received
Will be submitted for approval:
Get feedback from concerned parties
Will be submitted
Make corrections if needed after feedback
This task involves reviewing the feedback received from the concerned parties and making any necessary corrections or adjustments to the SWOT Analysis. Analyze the feedback, identify any areas for improvement or further action, and update the analysis, strategic actions, or visual representation accordingly. Ensure that the corrections reflect the feedback received and contribute to the overall improvement of the SWOT Analysis.