Project Management Software Requirements Checklist

Identify all individuals or groups who have an interest in or are affected by the project. Consider internal and external stakeholders. Determine their level of influence and involvement in the project.

Collect the needs, wants, and expectations of stakeholders. Engage in active listening and conduct surveys, interviews, or focus groups to gather requirements effectively.

Clearly define the project's purpose and objectives. Be specific, measurable, achievable, relevant, and time-bound (SMART). This will serve as a guiding framework for the project.

Brainstorm and list the high-level functionalities that the project management software should have. Do not worry about sorting or categorizing them at this stage.

Categorize the software requirements into different groups or categories. This will help in organizing and prioritizing the requirements later on.

Capture all the detailed software requirements. Be clear, concise, and specific in describing each requirement, including any constraints or dependencies.

Evaluate and prioritize the software requirements based on their importance, impact, feasibility, and alignment with project objectives. Establish a ranking or scoring system to prioritize the requirements effectively.

Review and validate the software requirements with stakeholders to ensure they accurately capture their needs and expectations. Seek their feedback, address any concerns, and make necessary revisions.

Compile all the finalized software requirements into a comprehensive document. Include the requirement number, description, priority, and any specific attributes or dependencies.

Conduct a thorough review of the software requirements specification document. Ensure that all requirements are clear, complete, and consistent. Make any revisions or clarifications as necessary.

Assess and verify the project's timeline and budget. Ensure that the software requirements align with the allocated resources and time frame. Make any adjustments or modifications if needed.

Develop a communication plan to ensure effective and regular communication with stakeholders. Determine the frequency, methods, and channels of communication. Define the key messages and stakeholders involved.

Allocate specific tasks and responsibilities to the project team members. Clearly communicate the expectations, deadlines, and deliverables for each task. Consider the skills and expertise of team members when assigning tasks.

Identify potential risks and uncertainties that may impact the project. Assess the likelihood and potential impact of each risk. Develop risk mitigation strategies and contingency plans to minimize or eliminate the negative consequences.

Monitor and track the project's progress and milestones. Regularly update and communicate the status to stakeholders. Identify any deviations or delays and take necessary corrective actions to keep the project on track.