Efficiently manage a rental property from acquisition to final tenant move-out with our streamlined Property Management Template.
1
Identify Property for Management
2
Propose Management Terms to Property Owner
3
Negotiate Management Contract with Property Owner
4
Approval: Property Owner for Contract
5
Sign Property Management Agreement
6
Coordinate with Property Owner for Property Keys
7
Identify Repairs or Improvements Needed
8
Arrange for necessary Property Repairs or Improvements
9
Approval: Property Owner for Repairs or Improvements
10
Review Insurance Policies for Property
11
Advertise Property for Rental
12
Screen Potential Tenants
13
Show Property to Potential Tenants
14
Negotiate Lease Terms with Tenants
15
Finalize and Sign Lease Agreement
16
Collect Security Deposit and First Month Rent
17
Hand over Keys to Tenants
18
Regular Inspection of the Property
19
Coordinate Maintenance and Repairs
20
Approval: Property Owner for Large Repairs
21
Manage Tenant Move-out
Identify Property for Management
This task involves identifying a suitable property that can be managed by the property management team. The goal is to find a property that meets the requirements of the property owner and has the potential for rental income. Research different properties, consider factors such as location, size, condition, and market demand. Collaborate with the property owner to understand their expectations and preferences. Once a property is identified, complete the form below to provide all the necessary details.
1
Apartment
2
House
3
Commercial
4
Land
1
Excellent
2
Good
3
Fair
4
Poor
Propose Management Terms to Property Owner
In this task, you will propose management terms to the property owner. The goal is to negotiate and agree on terms that are fair and beneficial for both parties. Consider factors such as management fees, maintenance responsibilities, and lease agreement terms. Use the form below to provide the proposed management terms to the property owner.
Negotiate Management Contract with Property Owner
This task involves negotiating the management contract with the property owner. The goal is to reach an agreement that outlines the rights, responsibilities, and obligations of both parties. Review the proposed management terms, discuss any concerns or modifications with the property owner, and come to a mutual agreement. Complete the form below to provide the necessary details for the management contract.
1
Property Management
2
Property Owner
3
Shared
1
Lease Duration
2
Rent Increase Clause
3
Termination Notice Period
4
Security Deposit
Approval: Property Owner for Contract
Will be submitted for approval:
Negotiate Management Contract with Property Owner
Will be submitted
Sign Property Management Agreement
Once the management contract has been negotiated and agreed upon, it is time to sign the property management agreement. The goal is to document the terms and conditions of the management agreement and formalize the partnership between the property owner and the property management team. Use the form below to complete the necessary fields for the property management agreement.
Coordinate with Property Owner for Property Keys
In this task, you will coordinate with the property owner to obtain the necessary keys for the managed property. The goal is to ensure smooth access and control over the property. Communicate with the property owner to arrange a time and method for key handover. Complete the form below to provide the details regarding the coordination process.
Identify Repairs or Improvements Needed
This task involves identifying any repairs or improvements needed for the managed property. The goal is to ensure that the property is in good condition and meets the standards of the property owner and potential tenants. Inspect the property thoroughly, take note of any issues, and assess the urgency and cost of the repairs/improvements. Fill in the form below with the details of the repairs or improvements needed.
Arrange for necessary Property Repairs or Improvements
Once the repairs or improvements needed have been identified, it is time to arrange for the necessary work to be done. The goal is to ensure that the repairs or improvements are completed in a timely and efficient manner. Research and contact appropriate contractors or service providers, obtain cost estimates, and schedule the work. Fill in the form below with the details of the repairs or improvements arrangements.
Approval: Property Owner for Repairs or Improvements
Will be submitted for approval:
Arrange for necessary Property Repairs or Improvements
Will be submitted
Review Insurance Policies for Property
In this task, you will review the insurance policies for the managed property. The goal is to ensure that the property is adequately insured and protected against potential risks. Review the existing insurance policies, assess their coverage and terms, and make any necessary updates or changes. Fill in the form below to provide details regarding the insurance policies for the property.
Advertise Property for Rental
This task involves advertising the property for rental. The goal is to attract potential tenants and find suitable candidates for the property. Create appealing and informative property listings, select appropriate advertising platforms, and monitor the response to the advertisements. Fill in the form below with the details of the property advertisement.
Screen Potential Tenants
In this task, you will screen potential tenants for the managed property. The goal is to find reliable and responsible tenants who meet the requirements and standards set by the property owner. Review rental applications, conduct background checks, and verify references. Fill in the form below with the details of the tenant screening process.
Show Property to Potential Tenants
This task involves showing the managed property to potential tenants. The goal is to provide interested individuals with an opportunity to view the property and ask questions. Coordinate with potential tenants to schedule property visits, prepare the property for viewing, and showcase its features and amenities. Fill in the form below with the details of the property viewing schedule.
Negotiate Lease Terms with Tenants
In this task, you will negotiate lease terms with the selected tenants. The goal is to establish clear and mutually agreed-upon terms for the lease agreement. Discuss rent amount, lease duration, deposit requirements, and any additional conditions or clauses. Fill in the form below with the details of the lease negotiation.
Finalize and Sign Lease Agreement
Once the lease terms have been negotiated and agreed upon, it is time to finalize and sign the lease agreement. The goal is to create a legally binding document that outlines the rights and responsibilities of both the tenant and the property owner. Fill in the form below to complete the necessary fields for the lease agreement.
Collect Security Deposit and First Month Rent
In this task, you will collect the security deposit and the first month's rent from the tenants. The goal is to ensure that the necessary payments are made before the tenant moves into the property. Coordinate with the tenants to arrange the payment method and provide them with the necessary payment details. Fill in the form below to provide the payment collection details.
Hand over Keys to Tenants
This task involves handing over the keys to the tenants. The goal is to ensure that the tenants have proper access and control over the property. Coordinate with the tenants to arrange a time and method for key handover. Fill in the form below with the details regarding the key handover process.
Regular Inspection of the Property
In this task, you will conduct regular inspections of the managed property. The goal is to ensure that the property is well-maintained and that any issues or maintenance needs are addressed promptly. Establish a regular inspection schedule, carry out thorough inspections, and document any observations or necessary actions. Fill in the form below with the details of the property inspection.
Coordinate Maintenance and Repairs
This task involves coordinating maintenance and repairs for the managed property. The goal is to ensure that any issues or maintenance needs are addressed promptly and efficiently. Communicate with the property owner, tenants, and contractors/service providers to coordinate the necessary repairs, obtain cost estimates, and schedule the work. Fill in the form below with the details of the maintenance and repair coordination.
1
Urgent
2
High
3
Medium
4
Low
Approval: Property Owner for Large Repairs
Will be submitted for approval:
Coordinate Maintenance and Repairs
Will be submitted
Manage Tenant Move-out
In this task, you will manage the tenant move-out process. The goal is to ensure a smooth and efficient transition when the tenant decides to move out. Communicate with the tenant to agree on move-out dates and procedures, conduct a move-out inspection, and handle any necessary deductions or refunds from the security deposit. Fill in the form below with the details of the tenant move-out process.
