Streamline your hiring with our Recruitment Process Software. Easily manage job postings, applicant screening, interviews, and onboarding.
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Define the Job Description
2
Determine Key Selection Criteria
3
Create a Job Advertisement
4
Post Job To Recruitment Channels
5
Screen Job Applications for Matches
6
Approval: Shortlisted Resumes
7
Conduct a Pre-interview Assessment
8
Schedule Initial Interviews
9
Conduct Interviews
10
Test Candidate Skills
11
Check References of Selected Candidates
12
Approval: Interview Feedback
13
Conduct Final Interview
14
Make Job Offer to Selected Candidate
15
Negotiate Employment Terms
16
Approval: Employment Contract
17
Initiate New Employee Onboarding Process
Define the Job Description
Describe the role and responsibilities of the job. Explain the purpose and impact of the position in the overall organization. Outline the desired qualifications, skills, and experience. Include any potential challenges and their solutions. Specify any required resources or tools.
Determine Key Selection Criteria
Identify the key criteria for selecting candidates. Define the skills, qualifications, and experience required for the job. Consider the necessary personality traits and cultural fit. Determine any specific certifications or licenses needed. Highlight any desirable qualities or attributes that would contribute to the success in the role.
Create a Job Advertisement
Compose a compelling job advertisement that attracts qualified candidates. Clearly state the job title, responsibilities, and requirements. Highlight any unique selling points of the company or position. Include information about the company culture and benefits. Use engaging language and create a sense of excitement and opportunity.
Post Job To Recruitment Channels
Select the appropriate recruitment channels to reach potential candidates. Determine whether to post the job on job boards, social media, or industry-specific websites. Decide if the job should be shared internally with current employees. Consider any paid advertising options. Provide instructions for posting the job and tracking the responses.
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Job boards
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Social media
3
Industry-specific websites
4
Internal job sharing
5
Paid advertising
Screen Job Applications for Matches
Review job applications and resumes to identify candidates who meet the key selection criteria. Evaluate their education, experience, and skills. Look for any relevant certifications or licenses. Determine if their qualifications align with the job description. Decide which candidates to move forward in the recruitment process.
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Education
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Experience
3
Skills
4
Certifications
5
Licenses
Approval: Shortlisted Resumes
Will be submitted for approval:
Screen Job Applications for Matches
Will be submitted
Conduct a Pre-interview Assessment
Before conducting interviews, assess the candidates further to determine their suitability. Use assessments such as tests, assignments, or questionnaires to evaluate their skills, knowledge, or abilities. Consider using personality assessments to gauge cultural fit. Determine the criteria for passing the assessment and proceeding to the next stage.
Schedule Initial Interviews
Arrange and schedule initial interviews with shortlisted candidates. Determine the appropriate interview format (in-person, phone, or video). Coordinate with the candidates to find a suitable time and date. Provide instructions for the interview location or link. Inform the candidates about the interview process and what to expect.
Conduct Interviews
Interview the candidates to assess their qualifications, skills, and fit for the job. Prepare a list of interview questions based on the key selection criteria. Ask follow-up questions to gather more information. Take notes during the interviews to facilitate the decision-making process. Rate each candidate's responses and overall performance.
Test Candidate Skills
Assess the candidates' skills and abilities through practical tests or assignments. Design tests that simulate real job tasks or challenges. Determine the criteria for evaluating their performance. Decide how the results of the tests will impact the selection process. Provide instructions for conducting the tests and recording the outcomes.
Check References of Selected Candidates
Contact the references provided by the selected candidates to gather additional insights. Ask about their previous work performance, character, and capabilities. Verify the accuracy of the information provided by the candidates. Determine the relevance and credibility of the references. Keep a record of the reference check outcomes.
Approval: Interview Feedback
Will be submitted for approval:
Conduct Interviews
Will be submitted
Conduct Final Interview
Held a final interview with the top candidates to evaluate their suitability for the position. Ask more in-depth questions about their experience, skills, and fit for the company culture. Assess their decision-making abilities and problem-solving skills. Engage in a discussion about the employment terms and expectations. Consider involving other decision-makers in the interview process.
Make Job Offer to Selected Candidate
Extend a job offer to the selected candidate. Clearly communicate the details of the offer, including salary, benefits, and start date. Provide information about the next steps in the onboarding process. Address any questions or concerns the candidate may have. Set a deadline for the candidate to accept or decline the offer.
Negotiate Employment Terms
Engage in a negotiation process with the selected candidate to finalize the employment terms. Discuss salary, benefits, work schedule, and any other relevant terms. Determine the acceptable boundaries for negotiation. Consider the company's budget and policies. Reach a mutually satisfactory agreement.
Approval: Employment Contract
Will be submitted for approval:
Make Job Offer to Selected Candidate
Will be submitted
Initiate New Employee Onboarding Process
Start the onboarding process for the selected candidate. Provide necessary paperwork and documents, such as employment contracts and tax forms. Introduce the new employee to the team and the company culture. Arrange for training and orientation sessions. Facilitate the integration of the new employee into their role.
