Improve supplier relationships and ensure top quality with our comprehensive Supplier Quality Audit Checklist Excel. Plan, execute, and analyze audits efficiently.
1
Identify the audit scope and objectives
2
Develop an audit plan
3
Collect and review supplier documentation
4
Prepare an audit checklist from supplier documents
5
Schedule the audit
6
Train audit team members on audit procedures
7
Conduct the audit
8
Document audit findings and observations
9
Analyze the audit findings
10
Generate a draft audit report
11
Approval: Audit Report
12
Share the draft report with the supplier for feedback
13
Incorporate supplier's feedback and comments
14
Finalize audit report
15
Disseminate final audit report to relevant stakeholders
16
Plan and schedule a corrective action for the supplier
17
Monitor the implementation of corrective actions by the supplier
18
Follow-up audit to ensure implemented actions are effective
19
Archive audit records in a secure and accessible location
Identify the audit scope and objectives
This task involves determining the specific areas and goals of the audit. Clarify the purpose and desired outcomes of the audit. What aspects of the supplier's quality management system will be evaluated? Define the scope boundaries and any limitations. Identify key objectives to guide the audit process.
Develop an audit plan
In this task, create a detailed plan that outlines the steps, resources, and timeline for the audit process. Specify the roles and responsibilities of the audit team members. Consider factors such as availability of personnel, schedules, and logistical requirements. What tools or templates will be used? How will data be collected and analyzed?
Collect and review supplier documentation
To conduct a thorough audit, collect relevant documentation from the supplier. This may include quality manuals, procedures, records, certifications, and performance metrics. Review these documents to gain an understanding of the supplier's quality management system and compliance with standards. How will the documentation be organized and accessed during the audit?
Prepare an audit checklist from supplier documents
Based on the review of supplier documentation, create an audit checklist that captures all the relevant areas and requirements to be assessed during the audit. The checklist should serve as a guide for the audit team. How will the checklist be formatted or structured? Are there any specific criteria or benchmarks that should be included?
Schedule the audit
Coordinate with the supplier to determine a suitable date and time for the audit. Consider availability of key personnel, operational schedules, and any other relevant constraints. How will the audit schedule be communicated and tracked? Will there be any special requirements or preparations needed from the supplier?
Train audit team members on audit procedures
Ensure that all audit team members are familiar with the audit procedures, documentation, and expectations. Provide training or resources that cover the audit process, required skills, and any specific techniques or tools to be used. How will the training be delivered? Are there any specific training materials available?
Conduct the audit
During this task, the audit team will execute the planned audit activities according to the established procedures and checklist. Document any observations, findings, or concerns as they arise. How will the audit activities be conducted? Will there be any specific protocols or guidelines to follow during the audit?
Document audit findings and observations
Record and document the audit findings, observations, and any supporting evidence discovered during the audit. Take note of any non-conformances, areas of improvement, or best practices observed. How will the findings be documented? Are there any specific templates or forms to use?
Analyze the audit findings
This task involves analyzing the collected audit data and findings to identify patterns, trends, and areas for improvement. Determine the significance and potential impacts of the findings. How will the analysis be conducted? Are there any specific tools or methods to use for data analysis?
Generate a draft audit report
Use the analyzed audit findings to prepare a preliminary audit report. This report should summarize the audit objectives, scope, activities, data analysis, and initial findings. How will the report be structured? Are there any specific sections or contents that should be included?
Approval: Audit Report
Will be submitted for approval:
Generate a draft audit report
Will be submitted
Share the draft report with the supplier for feedback
Provide the supplier with the draft audit report to review and provide feedback. Encourage open communication and collaboration to address any clarifications or concerns. How will the draft report be shared? Is there a specific timeframe for supplier feedback?
Incorporate supplier's feedback and comments
Review and consider the supplier's feedback and comments on the draft audit report. Incorporate any necessary revisions or clarifications based on the provided input. How will the feedback be reviewed and integrated into the final report?
Finalize audit report
After incorporating the supplier's feedback, finalize the audit report. Ensure that all necessary revisions have been made and that the report reflects accurate and comprehensive findings. How will the final report be reviewed and approved for distribution?
Disseminate final audit report to relevant stakeholders
Distribute the finalized audit report to the appropriate stakeholders. This may include management, quality assurance teams, and other relevant parties. How will the report be shared? Is there a specific distribution list or method?
Plan and schedule a corrective action for the supplier
Based on the audit findings, collaborate with the supplier to develop a plan for addressing any identified non-conformances or areas for improvement. Establish clear objectives, actions, responsibilities, and timelines. How will the corrective action plan be created and communicated?
Monitor the implementation of corrective actions by the supplier
Follow up with the supplier to ensure the timely and effective implementation of the corrective actions outlined in the plan. Monitor progress, provide support if needed, and track the completion of actions. How will the implementation be monitored and tracked? Are there any specific tools or methods to use?
Follow-up audit to ensure implemented actions are effective
Conduct a follow-up audit or review to evaluate the effectiveness of the implemented corrective actions. Assess whether the identified issues have been resolved and verify the sustained improvement. How will the follow-up audit be conducted? Are there any specific evaluation criteria to use?
1
Effective
2
Partially Effective
3
Not Effective
Archive audit records in a secure and accessible location
After completion of the audit and related activities, ensure that all relevant audit records and documentation are securely archived in a location accessible for future reference or audits. How will the records be organized and stored? Is there a specific format or system for archiving?
