Send Request for Proposal (RFP) to potential suppliers
5
Receive proposals from suppliers
6
Screen the received proposals
7
Approval: Proposal Screening
8
Organize supplier presentations
9
Evaluate the supplier presentations
10
Discuss the results of evaluations with the team
11
Approval: Evaluation Results
12
Request detailed quotes from selected suppliers
13
Compare and analyze supplied quotes
14
Negotiate terms and prices with the preferred supplier
15
Approval: Negotiated Terms
16
Finalize the agreement with the selected supplier
17
Implement the agreement
18
Monitor the performance of the supplier
Identify the need for a supplier
This task is about recognizing the need for a supplier in the organization. It involves assessing the existing resources, identifying any gaps, and determining where a supplier can add value. What are the key factors that may indicate the need for a supplier? How can a supplier contribute to the improvement of operations? Are there any challenges that may arise during this process and how can they be resolved?
Determine the supplier criteria and parameters
This task focuses on establishing the criteria and parameters that will be used to evaluate potential suppliers. What factors need to be considered when selecting a supplier? Are there any specific performance metrics that need to be defined? Specify what attributes, capabilities, and qualifications are important for a supplier to possess. Also, discuss any challenges that may arise during this process and their potential resolutions.
Develop a list of potential suppliers
In this task, you need to create a list of potential suppliers that meet the established criteria and parameters. Who are the potential suppliers in the industry? What are their strengths and weaknesses? Are there any challenges in finding and evaluating potential suppliers? If so, how can they be addressed?
Send Request for Proposal (RFP) to potential suppliers
This task involves sending a Request for Proposal (RFP) to the potential suppliers identified in the previous task. The RFP should clearly outline the requirements, expectations, and evaluation criteria. How should the RFP be structured? What information should it include? How can potential suppliers be contacted?
Receive proposals from suppliers
This task involves receiving proposals from the potential suppliers who have responded to the RFP. What information should be included in the proposals? How should the proposals be evaluated? Are there any challenges in receiving and reviewing the proposals? How can they be addressed?
Screen the received proposals
This task focuses on screening the received proposals to identify the most suitable ones for further evaluation. How should the proposals be screened? What are the key criteria for shortlisting the proposals? Are there any challenges in this process and how can they be resolved?
1
Cost-effectiveness
2
Quality
3
Experience
4
Timeliness
5
References
Approval: Proposal Screening
Will be submitted for approval:
Send Request for Proposal (RFP) to potential suppliers
Will be submitted
Organize supplier presentations
This task involves organizing presentations by the suppliers shortlisted in the previous task. How should the presentations be structured? What information should be covered? Are there any challenges in organizing the presentations? If so, how can they be addressed?
Evaluate the supplier presentations
In this task, the presentations by the suppliers are evaluated to determine their suitability as a potential supplier. What criteria should be used to evaluate the presentations? How should the evaluation be conducted? Are there any challenges in this process and how can they be resolved?
1
Expertise
2
Communication skills
3
Alignment with requirements
4
Value proposition
5
Competitive advantage
Discuss the results of evaluations with the team
This task involves discussing the results of the evaluations with the team members involved in the supplier selection process. What are the key findings from the evaluations? How should the results be communicated? Are there any challenges in this process and how can they be addressed?
Approval: Evaluation Results
Will be submitted for approval:
Evaluate the supplier presentations
Will be submitted
Request detailed quotes from selected suppliers
In this task, detailed quotes are requested from the suppliers who have been selected as potential suppliers. What information should the quotes include? How should the quote request be structured? Are there any challenges in this process and how can they be resolved?
Compare and analyze supplied quotes
This task involves comparing and analyzing the quotes received from the selected suppliers. How should the quotes be compared? What factors should be considered in the analysis? Are there any challenges in this process and how can they be resolved?
1
Price
2
Quality
3
Delivery time
4
Payment terms
5
Additional services
Negotiate terms and prices with the preferred supplier
This task focuses on negotiating terms and prices with the preferred supplier. What aspects of the agreement need to be negotiated? How should the negotiation be conducted? Are there any challenges in this process and how can they be resolved?
Approval: Negotiated Terms
Will be submitted for approval:
Compare and analyze supplied quotes
Will be submitted
Finalize the agreement with the selected supplier
This task involves finalizing the agreement with the selected supplier. How should the agreement be structured? What information should be included? Are there any legal or compliance requirements that need to be considered? Are there any challenges in this process and how can they be resolved?
Implement the agreement
In this task, the agreed-upon terms and conditions are implemented with the selected supplier. How should the implementation be carried out? Are there any specific steps or requirements? What challenges may arise during the implementation process and how can they be resolved?
Monitor the performance of the supplier
This task involves monitoring and evaluating the performance of the selected supplier. How should the performance be monitored? What metrics or indicators should be used? Are there any challenges in monitoring supplier performance and how can they be resolved?
