Telecommuter Agreement and Safety/Security Checklist

Please provide a brief description of the telecommuter's role and functions. What tasks and responsibilities will they have? How will their work contribute to the overall goals of the company? What knowledge, skills, and experience are required for this role?

In order for the telecommuter to effectively perform their job, we need to determine their hardware, software, and peripheral needs. What type of computer or device will they be using? What software applications or tools are necessary? Do they require any additional peripherals such as a printer or scanner?

It is essential to ensure that the telecommuter's internet connectivity is secure to protect confidential company information and maintain productivity. Have they taken necessary measures to secure their internet connection, such as using a strong password and enabling a firewall? Do they have a backup connection in case of any disruptions?

To ensure the telecommuter understands and follows the company's data security policies, it is important to review these policies with them. Provide them with an overview of the policies and explain how they should handle and protect sensitive company data.

To mitigate potential risks and liabilities, the telecommuter should have relevant insurance policies in place. Have they obtained or updated their insurance policies to cover their remote work activities?

Identify the telecommuter's office space requirements. What physical items or equipment do they need in their designated workspace? Consider factors such as ergonomics, lighting, and noise levels.

To ensure the telecommuter's health and safety, it is important to comply with OSHA and other relevant regulatory bodies. Are there any specific regulations or guidelines that need to be followed? Have the necessary measures been taken to meet these requirements?

Establish clear guidelines for the telecommuter's work hours, expected response times, and availability. How many hours per day or week should they be available? What expectations should they have for responding to emails or messages from colleagues or clients?

Prepare a draft telecommuter agreement that outlines the terms and conditions of the remote work arrangement. Include details such as the telecommuter's role and responsibilities, work hours, compensation, confidentiality requirements, and termination conditions.

Consult with the legal department to review and ensure the telecommuter agreement complies with all applicable laws and regulations. Share the draft agreement with the legal department and address any feedback or recommendations they provide.

Share the final telecommuter agreement with the telecommuter for their review and signature. Provide them with an opportunity to ask any questions or seek clarification on the agreement terms before signing it.

Provide training to the telecommuter on the remote tools and technology they will be using. How will they access and use communication tools, project management software, or other relevant applications? Offer resources, tutorials, or training sessions to ensure they are proficient in using these tools.

Establish a system for technical support to assist the telecommuter with any issues related to their hardware, software, or internet connectivity. How can they reach out for technical assistance? Are there specific contact persons or a helpdesk that they should contact?

Create a reporting and tracking system to monitor the telecommuter's progress, deliverables, and work performance. How often should they provide status updates or progress reports? What tools or software will be used for tracking and reporting?

Arrange regular check-in meetings with the telecommuter to provide support, address any concerns or challenges, and ensure alignment with their goals and objectives. How often should these check-ins occur? What is the preferred mode of communication for these meetings?