The UPS Background Check Process ensures thorough vetting of candidates through various checks, including criminal, employment, and credit history.
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Collect basic candidate information
2
Prepare and send documents for candidate consent
3
Receive consented documents from candidate
4
Approval: Consent received
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Review the necessary information for a criminal background check
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Order the criminal background check
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Analyze Background Check Results
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Approval: Background check results
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Check candidate's education and employment history
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Cross-verify the candidate’s information with references
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Approval: Reference Check
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Conduct social media background review
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Review previous employment records
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Conduct credit report review, if applicable
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Approval: Credit Review
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Check for existence of a valid driver’s license, if applicable
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Review the driver's record, if applicable
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Finalize the background check Report
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Approval: Background Check Report
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Provide feedback to the candidate about the background check
Collect basic candidate information
This task involves gathering the basic information of the candidate. It is crucial to collect accurate details, as this information will form the basis for further background checks. Ensure that all fields are properly filled, including name, contact information, and previous addresses.
Prepare and send documents for candidate consent
In this task, you need to prepare the necessary documents to obtain the candidate's consent for the background check. It is important to emphasize the importance of consent and assure the candidate of the confidentiality and secure handling of their information. Attach the consent form and any additional documents required for this process.
Receive consented documents from candidate
Once the candidate has provided their consent, you need to receive the consented documents. Promptly acknowledge the submission and confirm the successful receipt of the documents. This step ensures that all necessary materials are in place for the background check process to proceed.
Approval: Consent received
Will be submitted for approval:
Prepare and send documents for candidate consent
Will be submitted
Review the necessary information for a criminal background check
To conduct a thorough criminal background check, it is essential to have accurate information. Review the collected candidate information and ensure that all relevant details are recorded correctly. Double-check for any missing or inconsistent data and address any discrepancies.
Order the criminal background check
Initiate the process of ordering the criminal background check. Provide the required information to the authorized agency or service provider. Keep the candidate informed about the timelines and set their expectations regarding the processing time for the results.
Analyze Background Check Results
Once the criminal background check results are available, carefully analyze the findings. Look for any criminal records, convictions, or relevant information that may impact the candidate's suitability for the role. Evaluate the severity and recency of any records while considering legal requirements and company policies.
Approval: Background check results
Will be submitted for approval:
Order the criminal background check
Will be submitted
Analyze Background Check Results
Will be submitted
Check candidate's education and employment history
Verify the candidate's education and employment history provided in their resume or application. Contact the educational institutions, former employers, or designated references to confirm the provided information. Ensure that the candidate meets the required qualifications and has accurately represented their background.
Cross-verify the candidate’s information with references
In this task, cross-verify the candidate’s information with the provided references. Contact the references and gather insights into the candidate's character, work ethic, and previous job performance. Pay attention to any red flags or inconsistencies that may need further investigation.
Approval: Reference Check
Will be submitted for approval:
Check candidate's education and employment history
Will be submitted
Cross-verify the candidate’s information with references
Will be submitted
Conduct social media background review
Conduct a comprehensive review of the candidate's social media accounts. Check for any controversial or inappropriate posts, photos, or behaviors that may reflect negatively on the candidate's professional image. Keep a record of any findings or concerns to assist in the final evaluation.
Review previous employment records
Review the candidate's previous employment records obtained from the provided references or background check agency. Look for patterns of performance, length of employment, and adherence to company policies. Analyze any reoccurring issues or notable achievements.
Conduct credit report review, if applicable
If required for the position or as per company policy, conduct a credit report review. Obtain the candidate's consent and initiate the process. Evaluate the credit report to assess the candidate's financial responsibility and highlight any potential concerns related to the position.
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Not Applicable
2
Initiated
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Received
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Analyzed
Approval: Credit Review
Will be submitted for approval:
Conduct credit report review, if applicable
Will be submitted
Check for existence of a valid driver’s license, if applicable
If the role requires a valid driver's license, verify if the candidate possesses one. Obtain the necessary details about the license, including number, state of issue, and expiration date. Ensure that the license aligns with the requirements of the position.
1
Not Applicable
2
Verified
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Not Verified
Review the driver's record, if applicable
In case the position requires a valid driver's license, this task involves reviewing the candidate's driver's record. It includes checking their driving history, any previous violations, accidents, or license suspensions.
Finalize the background check Report
After completing all the necessary checks and reviews, it is time to finalize the background check report. This task involves documenting the findings, analysis, and recommendations in a structured report format.
Approval: Background Check Report
Will be submitted for approval:
Finalize the background check Report
Will be submitted
Provide feedback to the candidate about the background check
Once the background check report is finalized, it is important to provide feedback to the candidate. This task involves communicating the results of the background check, addressing any concerns or discrepancies, and clarifying the next steps in the hiring process.
