Input new products details into inventory management system
9
Update inventory count
10
Remove damaged items and record details
11
Label and barcode new items
12
Store new products in assigned locations
13
Schedule restocking reminders for low-stock items
14
Monitor inventory levels periodically
15
Report disparities in inventory counts
16
Approval: Discrepancy Report
17
Prepare for periodic physical inventory count
18
Conduct physical inventory count
19
Adjust inventory records post physical count
20
Finalize inventory reports
Receive product shipment
Receive the product shipment at the warehouse. This task is crucial to the inventory management process as it marks the first step in the workflow. Ensure that the shipment is properly handled and that all items are accounted for.
1
Yes
2
No
Notification - Product Shipment Received
Inspect the shipment for damages
Carefully inspect the received shipment for any damages or signs of mishandling during transportation. This step is important to identify any potential issues and report them to the supplier for resolution.
1
Cracked
2
Scratched
3
Dented
4
Broken
5
No damages
Count items at arrival
Count the number of items in the shipment upon arrival. Accurate counting is essential to ensure that the inventory records match the actual quantity of received items.
Cross check shipment count with purchase order
Compare the counted items with the purchase order to verify the accuracy of the shipment. This step helps identify any discrepancies between the received items and the expected quantity.
Verify shipment details with supplier invoice
Check the supplier invoice to ensure that the shipment details, such as item descriptions, quantities, and prices, match with the received items. This verification step helps maintain accurate financial records.
Approval: Purchase Order Details
Will be submitted for approval:
Cross check shipment count with purchase order
Will be submitted
Verify shipment details with supplier invoice
Will be submitted
Assign storage locations for new products
Determine the appropriate storage locations for the newly arrived products. Proper storage allocation ensures efficient warehouse organization and retrieval of items.
1
Section A
2
Section B
3
Section C
4
Section D
5
Section E
Input new products details into inventory management system
Enter the details of the newly arrived products into the inventory management system. This step ensures accurate tracking of inventory and facilitates efficient management of stock levels.
Update inventory count
Update the inventory count in the system to reflect the addition of the newly received products. This step helps maintain accurate inventory records and enables effective stock management.
Remove damaged items and record details
Identify and remove any damaged items from the received shipment. Record the details of the damaged items for further action, such as return or disposal.
1
Yes
2
No
Label and barcode new items
Label and barcode the newly arrived items for efficient identification and tracking. Proper labeling ensures accurate inventory management and smooth order fulfillment.
Store new products in assigned locations
Place the newly received products in their assigned storage locations. Proper storage ensures easy accessibility and efficient inventory management.
1
Section A
2
Section B
3
Section C
4
Section D
5
Section E
Schedule restocking reminders for low-stock items
Set up reminders to restock low-stock items. Regular monitoring of stock levels ensures timely procurement and prevents stockouts.
Monitor inventory levels periodically
Regularly review and monitor the inventory levels to ensure optimal stock levels. This helps prevent stockouts and overstocking, providing efficient order fulfillment.
1
Reorder
2
No action required
Report disparities in inventory counts
Report any discrepancies or inconsistencies found in the inventory counts. Prompt reporting helps identify and resolve issues, ensuring accurate inventory records.
Approval: Discrepancy Report
Will be submitted for approval:
Report disparities in inventory counts
Will be submitted
Prepare for periodic physical inventory count
Make necessary preparations for the periodic physical inventory count. This step ensures accurate verification of inventory and helps identify any discrepancies.
Conduct physical inventory count
Physically count and verify the quantity of items in the warehouse. This step is essential to compare and reconcile the physical count with the inventory records.
Adjust inventory records post physical count
Update the inventory records based on the results of the physical count. This step aligns the inventory records with the actual quantity of items in the warehouse.
1
Yes
2
No
Finalize inventory reports
Review and finalize the inventory reports. This step ensures accuracy and completeness of the inventory records for effective decision-making and stock management.
