Communicate findings and recommendations to stakeholders
13
Request response from auditees
14
Review and verify responses from auditees
15
Finalize audit report
16
Approval: Final Audit Report
17
Schedule follow-up audit (if necessary)
18
Communicate the final report and follow-up plan to stakeholders
19
Archive audit records
20
Evaluate audit process for improvements
Review WHO Audit standards and guidelines
Familiarize yourself with the WHO Audit standards and guidelines to understand the requirements and expectations. Identify key areas of focus and potential challenges. How can you ensure compliance and achieve the desired audit outcomes? Note any resources or tools you may need for this task.
1
Yes
2
No
Create an audit plan
Develop a comprehensive audit plan that outlines the scope, objectives, and methodology for the WHO Audit. Consider the key areas to be assessed, the timeline, and the resources required. How can you ensure an effective and efficient audit process? Are there any potential challenges that need to be addressed in the plan?
Assemble audit team
Identify and gather a team of qualified professionals with the necessary knowledge and skills to conduct the WHO Audit. Assess the expertise and availability of potential team members. How can you ensure a diverse and well-rounded audit team? Consider the roles and responsibilities of each team member.
1
Team Leader
2
Subject Matter Expert
3
Data Analyst
4
Documentation Specialist
5
Observer
Conduct a pre-audit meeting
Schedule and conduct a pre-audit meeting with the audit team to discuss the objectives, scope, and expectations of the WHO Audit. Address any questions or concerns raised by the team members. How can you ensure everyone has a clear understanding of their roles and responsibilities? What tools or resources will be discussed in the meeting?
1
Yes
2
No
Start onsite data collection
Begin gathering the necessary data and evidence on-site to support the audit. Follow the defined audit plan and procedures. How can you ensure accurate and comprehensive data collection? What challenges might arise during this process and how can they be mitigated?
1
Interview transcripts
2
Financial records
3
Operational documents
4
Employee performance data
5
Training records
Organize data collected
Sort and categorize the collected data and evidence in a logical and structured manner. Ensure that all data is easily accessible and can be referenced during the analysis phase. How can you efficiently organize the data to facilitate the audit process? Are there any recommended tools or techniques for data organization?
1
Create separate folders for each data category
2
Use a consistent naming convention for files
3
Create an index or database to track data location
4
Ensure data confidentiality and security measures
5
Regularly backup data
Perform data analysis
Analyze the collected data to identify any patterns, trends, anomalies, or areas of non-compliance. Use appropriate analytical techniques and tools. How can you effectively analyze the data to derive meaningful insights? Are there any specific challenges or limitations in the data analysis process that need to be considered?
1
Statistical analysis software
2
Data visualization tools
3
Manual calculations
4
Comparative analysis
5
Root cause analysis
Prepare initial audit report
Compile the findings, observations, and recommendations from the data analysis into an initial audit report. Structure the report in a clear and concise manner, ensuring that all relevant information is included. How can you effectively communicate the audit findings and recommendations? Are there any specific templates or formats to follow?
Approval: Initial Audit Report
Will be submitted for approval:
Prepare initial audit report
Will be submitted
Reflect on Audit findings
Reflect on the findings, observations, and recommendations of the audit. Analyze the implications and potential impact on the audited organization. How can you ensure a comprehensive and objective reflection? What further analysis or investigation may be required?
1
Non-compliance with WHO standards
2
Inefficiencies in operational processes
3
Training gaps
4
Financial irregularities
5
Safety concerns
Identify possible corrective actions
Propose and consider potential corrective actions and improvements based on the audit findings and recommendations. How can you address the identified issues and improve the audited organization's processes and practices? Are there any best practices or industry standards to guide this process?
Communicate findings and recommendations to stakeholders
Effectively communicate the audit findings, observations, and recommendations to the relevant stakeholders. Engage in open and transparent dialogue to ensure a clear understanding of the audit results. How can you tailor the message to different stakeholders? Are there any specific communication channels or methods to use?
Request response from auditees
Request a response from the auditees regarding the audit findings and recommendations. Encourage them to provide their perspective and proposed actions for improvement. How can you ensure a timely and comprehensive response from the auditees? Are there any specific templates or formats for their response?
Response to Audit Findings
Review and verify responses from auditees
Review and verify the responses received from the auditees regarding the audit findings and recommendations. Assess the adequacy and effectiveness of the proposed actions for improvement. How can you validate the auditees' responses objectively? Are there any specific criteria or benchmarks to consider?
1
Yes
2
No
Finalize audit report
Incorporate the auditees' responses and any additional analysis or investigation into the final audit report. Ensure that all findings, observations, and recommendations are accurately documented. How can you ensure the integrity and completeness of the final audit report? Are there any specific approval processes or quality checks to follow?
Approval: Final Audit Report
Will be submitted for approval:
Finalize audit report
Will be submitted
Schedule follow-up audit (if necessary)
Evaluate the need for a follow-up audit based on the audit findings and the auditees' responses. Determine the appropriate timing and scope for the follow-up audit. How can you ensure that any identified issues are effectively addressed and resolved? What resources or tools may be required for the follow-up audit?
1
Yes
2
No
Communicate the final report and follow-up plan to stakeholders
Share the final audit report and the follow-up plan with the relevant stakeholders. Provide a clear explanation of any recommended actions or improvements. How can you effectively communicate the final outcomes and expectations? Are there any specific methods or channels to use?
Archive audit records
Securely store and archive all audit records and documentation for future reference and compliance purposes. Ensure that the records are easily accessible and organized. How can you maintain the confidentiality and integrity of the audit records? Are there any specific retention requirements or policies to follow?
Evaluate audit process for improvements
Reflect on the entire WHO Audit process and identify areas for improvement. Evaluate the effectiveness of the audit plan, data collection, analysis, and reporting. How can you enhance the efficiency and value of future audits? Are there any lessons learned or feedback from the audit team to consider?
