Design and print event materials such as brochures, banners, etc.
11
Set up online registration and payment system
12
Send invites and promote workshop
13
Obtain necessary permits or licenses
14
Coordinate with the venue for setup and breakdown
15
Arrange transportation and accommodation for facilitator/speaker if necessary
16
Prepare attendee packs including name tags, brochures, etc.
17
Recruit and brief volunteers for the event
18
Approval: Final Event Set-Up and Marketing
19
Run a rehearsal or dry run
20
Conduct the workshop
21
Post event evaluation and feedback collection
Select an ideal date for the workshop
Choose a date that works well for both the facilitator and the target audience. Consider any holidays or other events that may conflict with the workshop. The ideal date will ensure maximum attendance and engagement.
Determine the workshop budget
Determine the overall budget for the workshop. This will help guide decision-making for other tasks such as venue selection, catering, and marketing. Consider costs for materials, facilities, speakers, and any other necessary expenses.
Secure a suitable venue for the event
Find a venue that can comfortably accommodate the expected audience and provides the necessary facilities for the workshop. Consider factors such as location, capacity, parking, and AV equipment availability.
Contract facilitator/speaker for the workshop
Identify and secure a facilitator or speaker who has the necessary expertise to deliver a successful workshop. Confirm availability and negotiate fees or any other terms.
Plan the workshop agenda
Develop a detailed agenda for the workshop that outlines the topics, activities, and timing. Consider the overall objectives of the workshop and ensure a logical flow of content.
Create a list of equipment/materials needed
Compile a list of all the equipment and materials required for the workshop. This may include audiovisual equipment, handouts, name tags, and any other necessary items.
1
Projector
2
Flipchart
3
Markers
4
Name Tags
5
Laptops
Approval: Workshop Budget and Agenda
Will be submitted for approval:
Determine the workshop budget
Will be submitted
Plan the workshop agenda
Will be submitted
Schedule and contract catering services
Arrange for catering services if meals or refreshments will be provided during the workshop. Consider dietary restrictions and preferences of the attendees.
1
Breakfast
2
Lunch
3
Snacks
Create an event marketing plan
Develop a marketing plan to promote the workshop. Consider online and offline channels, target audience, messaging, and any specific goals for attendance.
Design and print event materials such as brochures, banners, etc.
Create visually appealing materials to promote the workshop. This may include brochures, banners, flyers, and other printed materials. Ensure consistent branding and key messaging.
1
Brochures
2
Banners
3
Flyers
4
Posters
5
Business Cards
Set up online registration and payment system
Establish an online registration system that allows attendees to easily sign up for the workshop and make payments if necessary. Ensure the system is user-friendly and provides necessary information.
Send invites and promote workshop
Generate buzz and excitement for the workshop by sending out invites to the target audience. Utilize various marketing channels and strategies to maximize reach and encourage registration.
Obtain necessary permits or licenses
Investigate if any permits or licenses are required to conduct the workshop. Research local regulations and obtain necessary approvals before the event.
Coordinate with the venue for setup and breakdown
Communicate with the venue staff to coordinate setup and breakdown of the workshop space. Ensure all necessary equipment and materials are properly arranged and any specific requirements are met.
Arrange transportation and accommodation for facilitator/speaker if necessary
If the facilitator or speaker requires transportation or accommodation, make the necessary arrangements. Ensure they have all the information needed for a smooth experience.
Prepare attendee packs including name tags, brochures, etc.
Assemble attendee packs with any necessary materials such as name tags, brochures, and other relevant items. Ensure packs are ready before the workshop starts.
1
Name Tags
2
Brochures
3
Pens
4
Notepads
Recruit and brief volunteers for the event
Identify and recruit volunteers who will assist during the workshop. Provide them with clear instructions and guidelines regarding their roles and responsibilities.
Approval: Final Event Set-Up and Marketing
Will be submitted for approval:
Design and print event materials such as brochures, banners, etc.
Will be submitted
Set up online registration and payment system
Will be submitted
Send invites and promote workshop
Will be submitted
Run a rehearsal or dry run
Conduct a rehearsal or dry run of the workshop to ensure all technical aspects, timings, and activities are well-coordinated. Identify any potential issues and make necessary adjustments.
1
Audiovisual Setup
2
Speaker Presentation
3
Breakout Sessions
4
Q&A Session
Conduct the workshop
Deliver the workshop as planned. Engage with participants, facilitate discussions, and ensure the objectives are met. Make any necessary adjustments in real-time.
1
Excellent
2
Very Good
3
Good
4
Fair
5
Poor
Post event evaluation and feedback collection
Collect feedback from participants to measure the success of the workshop and identify areas for improvement. Use this feedback to enhance future workshops and make necessary adjustments.
