{"id":12114,"date":"2017-09-27T14:16:29","date_gmt":"2017-09-27T14:16:29","guid":{"rendered":"https:\/\/www.process.st\/templates\/yearly-website-maintenance-checklist\/"},"modified":"2024-02-28T20:45:04","modified_gmt":"2024-02-28T20:45:04","slug":"yearly-website-maintenance-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/yearly-website-maintenance-checklist\/","title":{"rendered":"Yearly Website Maintenance Checklist"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"text-content\">\n<p>Once a year, you should <strong>be aware of domain and SSL certificate expiration<\/strong>, and generally consider the current state of your site and where you want it to be in the future.<\/p>\n<p><strong>Run this checklist as part of our weekly, monthly, and quarterly web maintenance pack<\/strong>. This way, you'll never forget vital steps and end up with an outdated website (or worse).<\/p>\n<p>Add this template to your Process Street organization, and edit it as you need. Also check out <a href=\"https:\/\/www.process.st\/web-maintenance\" target=\"_blank\" rel=\"nofollow noopener\">this post<\/a> which includes the other three maintenance checklists.<\/p>\n<\/div>\n<\/section>\n<section id=\"update-references-to-the-current-year\">\n<h2>Update references to the current year<\/h2>\n<div class=\"image-content\">\n<figure><a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iGyMHi651b9ZLLUoX6ZGVA.png\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iGyMHi651b9ZLLUoX6ZGVA.png\" \/> <\/a><\/figure>\n<\/div>\n<div class=\"text-content\">\n<p>If the copyright year in the footer isn't <strong>dynamically inserted via PHP<\/strong>, then consider <a href=\"https:\/\/toddmotto.com\/using-php-to-keep-copyright-footer-year-current\/\" target=\"_blank\" rel=\"nofollow noopener\">setting it up<\/a> so you don't have to do it every year.<\/p>\n<\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">1<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">Change copyright year in footer<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">2<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">Change year in privacy pages, terms and conditions, etc.<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">3<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">Change references to the year in your other content (\"SEO Guide 2016\", etc.)<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"review-pages-for-content-accuracy\">\n<h2>Review pages for content accuracy<\/h2>\n<div class=\"image-content\">\n<figure><a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/p30cjCZiVanPO8Z6Wg5Lnw.png\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/p30cjCZiVanPO8Z6Wg5Lnw.png\" \/> <\/a><\/figure>\n<\/div>\n<div class=\"text-content\">\n<p>Your about page, your team page, your product page...<\/p>\n<p>Every year, these could be <strong>rendered misleading or inconsistent by a re-brand or a re-structure<\/strong>. By now, you might have more important things to write about that can replace the old text.<\/p>\n<p>Sites change visual branding and language often; <strong>don't overlook your site's pages, review them to ensure complete consistency<\/strong>.<\/p>\n<\/div>\n<\/section>\n<section id=\"renew-your-website-domains-names\">\n<h2>Renew your website domains name(s)<\/h2>\n<div class=\"text-content\">\n<p><strong>Failure to renew<\/strong> your domain name means <strong>your site will be offline for 24-48<\/strong> <strong>hours<\/strong> while the domain re-populates after purchase.<\/p>\n<p>Most hosts will furiously notify you when your domain is nearing expiry, but make sure to <strong>be prepared for the renewal ahead of time<\/strong>; you might have an old card attached to the account, and have it fail.<\/p>\n<\/div>\n<\/section>\n<section id=\"check-ssl-certificate-renewal-date\">\n<h2>Check SSL certificate renewal date<\/h2>\n<div class=\"image-content\">\n<figure><a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qh2gOtQ6XRGkSSojSudMuw.png\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qh2gOtQ6XRGkSSojSudMuw.png\" \/> <\/a><\/figure>\n<\/div>\n<div class=\"text-content\">\n<p>While services like <a href=\"http:\/\/itglue.com\" target=\"_blank\" rel=\"nofollow noopener\">ITGlue<\/a> will notify you when assets like SSL certificates are nearing expiry, <strong>anyone can check manually<\/strong>.<\/p>\n<p><a href=\"http:\/\/kb.mit.edu\/confluence\/pages\/viewpage.action?pageId=42237953\" target=\"_blank\" rel=\"nofollow noopener\">This page<\/a> has a list of methods for checking the expiry dates of any SSL certificates.<\/p>\n<p>SSL renewal can be an absolute pain, so we've provided a <a href=\"https:\/\/www.process.st\/templates\/ssl-certificate-renewal-checklist\/\" target=\"_blank\" rel=\"nofollow noopener\"><strong>step-by-step SSL renewal<\/strong> guide<\/a> for you.<\/p>\n<p>Using ITGlue, you can <a href=\"https:\/\/www.process.st\/help\/docs\/itglue\" target=\"_blank\" rel=\"nofollow noopener\"><strong>automatically run SSL renewal checklists<\/strong> in Process Street<\/a> whenever the expiry is near.<\/p>\n<\/div>\n<\/section>\n<section id=\"review-strategy-to-align-with-goals\">\n<h2>Review strategy to align with goals<\/h2>\n<div class=\"text-content\">\n<p>Think about what you're providing your users, and what you're pushing them to do (opt-ins, sales, landing page copy).<\/p>\n<p>Do these things still match up with the content and design of your site?<\/p>\n<p>Do they match up with your tone and your language?<\/p>\n<p>Pivoting is common for blogs and tech startups alike. It can be a risk, but it's paid off for numerous companies, big and small.<\/p>\n<p>Here are some resources to refer to while making this huge consideration:<\/p>\n<ul>\n<li><a href=\"http:\/\/www.successfulblogging.com\/pivoting-your-blog\/\" target=\"_blank\" rel=\"nofollow noopener\">Successful Blogging \u2014 Pivoting Your Blog Instead of Jumping Ship<\/a><\/li>\n<li><a href=\"https:\/\/blog.bufferapp.com\/5-key-lessons-we-learned-from-pivoting-our-blog\" target=\"_blank\" rel=\"nofollow noopener\">Buffer \u2014 5 Most Important Writing Lessons Learned After Pivoting Our Blog Twice<\/a><\/li>\n<li><a href=\"https:\/\/blog.bufferapp.com\/pivot\" target=\"_blank\" rel=\"nofollow noopener\">Buffer \u2014 Why We\u2019re Pivoting the Buffer Blog<\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"consider-updating-the-website-design\">\n<h2>Consider updating the website design<\/h2>\n<div class=\"text-content\">\n<p>Have you noticed that you can always tell when a website hasn't been updated since 2012? Every few years, modern web design language shifts slightly and can leave your old faithful layout quickly looking dated.<\/p>\n<p>Here are some branding case studies you can refer to to get some inspiration:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/startup-branding\/\" target=\"_blank\" rel=\"nofollow noopener\">Process Street \u2014 How We Rebranded Our Startup in 3 Months<\/a><\/li>\n<li><a href=\"https:\/\/www.erento.com\/news\/phoenix\/how-we-rebranded-our-company-in-4-main-steps\/\" target=\"_blank\" rel=\"nofollow noopener\">Erento \u2014 How We Rebranded Our Company in 4 Main Steps<\/a><\/li>\n<li><a href=\"https:\/\/prsuit.com\/view-from-the-top\/how-and-why-we-rebranded-our-company-from-scratch-in-eight-weeks\/\" target=\"_blank\" rel=\"nofollow noopener\">Prsuit \u2014 How And Why We Rebranded Our Company From Scratch In Eight Weeks<\/a><\/li>\n<\/ul>\n<p>Look at the design of your competitors, and consider whether or not you need an update.<\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"><label> Competitor #1 Design Notes <\/label><br \/>\n<textarea class=\"form-control\" disabled=\"disabled\" rows=\"3\" placeholder=\"Something will be typed here...\"><\/textarea><\/div>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"><label> Competitor #2 Design Notes <\/label><br \/>\n<textarea class=\"form-control\" disabled=\"disabled\" rows=\"3\" placeholder=\"Something will be typed here...\"><\/textarea><\/div>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"><label> Competitor #3 Design Notes <\/label><br \/>\n<textarea class=\"form-control\" disabled=\"disabled\" rows=\"3\" placeholder=\"Something will be typed here...\"><\/textarea><\/div>\n<\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/toddmotto.com\/using-php-to-keep-copyright-footer-year-current\/\" target=\"_blank\" rel=\"nofollow noopener\">Todd Motto \u2014 Using PHP to keep Copyright footer year current <\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ssl-certificate-renewal-checklist\/\" target=\"_blank\" rel=\"nofollow noopener\">Process Street \u2014 SSL Certificate Renewal Checklist<\/a><\/li>\n<li><a href=\"http:\/\/www.successfulblogging.com\/pivoting-your-blog\/\" target=\"_blank\" rel=\"nofollow noopener\">Successful Blogging \u2014 Pivoting Your Blog Instead of Jumping Ship<\/a><\/li>\n<li><a href=\"https:\/\/blog.bufferapp.com\/5-key-lessons-we-learned-from-pivoting-our-blog\" target=\"_blank\" rel=\"nofollow noopener\">Buffer \u2014 5 Most Important Writing Lessons Learned After Pivoting Our Blog Twice<\/a><\/li>\n<li><a href=\"https:\/\/blog.bufferapp.com\/pivot\" target=\"_blank\" rel=\"nofollow noopener\">Buffer \u2014 Why We\u2019re Pivoting the Buffer Blog<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/startup-branding\/\" target=\"_blank\" rel=\"nofollow noopener\">Process Street \u2014 How We Rebranded Our Startup in 3 Months<\/a><\/li>\n<li><a href=\"https:\/\/www.erento.com\/news\/phoenix\/how-we-rebranded-our-company-in-4-main-steps\/\" target=\"_blank\" rel=\"nofollow noopener\">Erento \u2014 How We Rebranded Our Company in 4 Main Steps<\/a><\/li>\n<li><a href=\"https:\/\/prsuit.com\/view-from-the-top\/how-and-why-we-rebranded-our-company-from-scratch-in-eight-weeks\/\" target=\"_blank\" rel=\"nofollow noopener\">Prsuit \u2014 How And Why We Rebranded Our Company From Scratch In Eight Weeks<\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/server-maintenance-checklist\/\" rel=\"nofollow\">Server Maintenance Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/server-security-checklist\/\" rel=\"nofollow\">Server Security Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/information-security-incident-response\/\" rel=\"nofollow\">Information Security Incident Response<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/sql-server-audit-checklist\/\" rel=\"nofollow\">SQL Server Audit Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/privileged-password-management\/\" rel=\"nofollow\">Privileged Password Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/network-administrator-daily-tasks\/\" rel=\"nofollow\">Network Administrator Daily Tasks<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/network-security-audit-checklist\/\" rel=\"nofollow\">Network Security Audit Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/firewall-audit-checklist\/\" rel=\"nofollow\">Firewall Audit Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/vpn-configuration\/\" rel=\"nofollow\">VPN Configuration<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/setup-apache-server\/\" rel=\"nofollow\">Apache Server Setup<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/email-server-security\/\" rel=\"nofollow\">Email Server Security<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/penetration-testing\/\" rel=\"nofollow\">Penetration Testing<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/cisco-router-setup\/\" rel=\"nofollow\">Cisco Router Setup<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/cisco-router-setup\/\" rel=\"nofollow\">IT Service Call Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/scheduled-maintenance-notification\/\" rel=\"nofollow\">Scheduled Maintenance Notification<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/patch-management\/\" rel=\"nofollow\">Patch Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/network-security-management\/\" rel=\"nofollow\">Network Security Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/client-data-backup-best-practices\/\" rel=\"nofollow\">Client Data Backup Best Practices<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/computer-maintenance-guide\/\" rel=\"nofollow\">Computer Maintenance Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/inventory-management-process\" rel=\"nofollow\">Inventory Management Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ubuntu-server-setup-process\/\" rel=\"nofollow\">Server Setup Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/virtual-private-server-setup\/\" rel=\"nofollow\">Virtual Private Server Setup<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/it-support-process\/\" rel=\"nofollow\">IT Support Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/helpdesk-management\/\" rel=\"nofollow\">Helpdesk Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/server-maintenance-checklist\/\" rel=\"nofollow\">Vendor Management: Supplier Evaluation<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/vendor-management-contract-negotiation\/\" rel=\"nofollow\">Vendor Management: Contract Negotiation<\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: Once a year, you should be aware of domain and SSL certificate expiration, and generally consider the current state of your site and where you want it to be in the future. Run this checklist as part of our weekly, monthly, and quarterly web maintenance pack. This way, you'll never forget vital steps and [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":12115,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"9","template_description":"Use this web maintenance checklist to check for domain and SSL expiration, and review your site's branding and goals.","template_id":"qdkRyKLPSRNRCO4uk4tLQg","task_0":"Introduction:","task_slug_0":"introduction","task_1":"Update references to the current year","task_slug_1":"update-references-to-the-current-year","task_2":"Review  pages for content accuracy","task_slug_2":"review-pages-for-content-accuracy","task_3":"Renew your website domains name(s)","task_slug_3":"renew-your-website-domains-names","task_4":"Check SSL certificate renewal date","task_slug_4":"check-ssl-certificate-renewal-date","task_5":"Review  strategy to align with  goals","task_slug_5":"review-strategy-to-align-with-goals","task_6":"Consider updating the website design","task_slug_6":"consider-updating-the-website-design","task_7":"Sources:","task_slug_7":"sources","task_8":"Related checklists:","task_slug_8":"related-checklists","task_9":"","task_slug_9":"","task_10":"","task_slug_10":"","task_11":"","task_slug_11":"","task_12":"","task_slug_12":"","task_13":"","task_slug_13":"","task_14":"","task_slug_14":"","task_15":"","task_slug_15":"","task_16":"","task_slug_16":"","task_17":"","task_slug_17":"","task_18":"","task_slug_18":"","task_19":"","task_slug_19":"","task_20":"","task_slug_20":"","task_21":"","task_slug_21":"","task_22":"","task_slug_22":"","task_23":"","task_slug_23":"","task_24":"","task_slug_24":"","task_25":"","task_slug_25":"","task_26":"","task_slug_26":"","task_27":"","task_slug_27":"","task_28":"","task_slug_28":"","task_29":"","task_slug_29":"","task_30":"","task_slug_30":"","task_31":"","task_slug_31":"","task_32":"","task_slug_32":"","task_33":"","task_slug_33":"","task_34":"","task_slug_34":"","task_35":"","task_slug_35":"","task_36":"","task_slug_36":"","task_37":"","task_slug_37":"","task_38":"","task_slug_38":"","task_39":"","task_slug_39":"","task_40":"","task_slug_40":"","task_41":"","task_slug_41":"","task_42":"","task_slug_42":"","task_43":"","task_slug_43":"","task_44":"","task_slug_44":"","task_45":"","task_slug_45":"","task_46":"","task_slug_46":"","task_47":"","task_slug_47":"","task_48":"","task_slug_48":"","task_49":"","task_slug_49":"","task_50":"","task_slug_50":"","task_51":"","task_slug_51":"","task_52":"","task_slug_52":"","task_53":"","task_slug_53":"","task_54":"","task_slug_54":"","task_55":"","task_slug_55":"","task_56":"","task_slug_56":"","task_57":"","task_slug_57":"","task_58":"","task_slug_58":"","task_59":"","task_slug_59":"","task_60":"","task_slug_60":"","task_61":"","task_slug_61":"","task_62":"","task_slug_62":"","task_63":"","task_slug_63":"","task_64":"","task_slug_64":"","task_65":"","task_slug_65":"","task_66":"","task_slug_66":"","task_67":"","task_slug_67":"","task_68":"","task_slug_68":"","task_69":"","task_slug_69":"","task_70":"","task_slug_70":"","task_71":"","task_slug_71":"","task_72":"","task_slug_72":"","task_73":"","task_slug_73":"","task_74":"","task_slug_74":"","task_75":"","task_slug_75":"","task_76":"","task_slug_76":"","task_77":"","task_slug_77":"","task_78":"","task_slug_78":"","task_79":"","task_slug_79":"","task_80":"","task_slug_80":"","task_81":"","task_slug_81":"","task_82":"","task_slug_82":"","task_83":"","task_slug_83":"","task_84":"","task_slug_84":"","task_85":"","task_slug_85":"","task_86":"","task_slug_86":"","task_87":"","task_slug_87":"","task_88":"","task_slug_88":"","task_89":"","task_slug_89":"","task_90":"","task_slug_90":"","task_91":"","task_slug_91":"","task_92":"","task_slug_92":"","task_93":"","task_slug_93":"","task_94":"","task_slug_94":"","task_95":"","task_slug_95":"","task_96":"","task_slug_96":"","task_97":"","task_slug_97":"","task_98":"","task_slug_98":"","task_99":"","task_slug_99":"","footnotes":""},"categories":[7,1],"tags":[],"class_list":["post-12114","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-miscellaneous","category-uncategorized"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/posts\/12114","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/comments?post=12114"}],"version-history":[{"count":0,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/posts\/12114\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/media\/12115"}],"wp:attachment":[{"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/media?parent=12114"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/categories?post=12114"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.process.st\/templates\/wp-json\/wp\/v2\/tags?post=12114"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}