{"id":12307,"date":"2017-11-28T20:41:57","date_gmt":"2017-11-28T20:41:57","guid":{"rendered":"https:\/\/www.process.st\/templates\/school-and-offsite-logistics\/"},"modified":"2024-02-28T20:43:23","modified_gmt":"2024-02-28T20:43:23","slug":"school-and-offsite-logistics","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/school-and-offsite-logistics\/","title":{"rendered":"School and Offsite Logistics"},"content":{"rendered":"<section id=\"program-details\">\n<h2> Program details <\/h2>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Topic <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Weeks <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Start date <\/label> <\/p>\n<div class=\"date-container\">\n    <button type=\"button\" disabled=\"disabled\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> End date <\/label> <\/p>\n<div class=\"date-container\">\n    <button type=\"button\" disabled=\"disabled\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Time <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Approx # kids <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Laptops needed? <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Address <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"certificate-of-insurance-if-needed\">\n<h2> Certificate of insurance (if needed) <\/h2>\n<div class=\"text-content\">\n<p>Certificate of insurance (if needed). Contact Connie Gregory &lt;cgregory@fcainsurance.com&gt;, Caroline Parrish &lt;csist@fcainsurance.com&gt;. Send them the program details, dates and address. Send to school<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"apply-for-a-rental-permit-on-ebase-tdsb-schools-if-required\">\n<h2> Apply for a rental permit on ebase (TDSB schools) if required <\/h2>\n<div class=\"text-content\">\n<p>If you are required, you will first need a childcare exemption letter from the government. Email Rose.LuzanoAnuddin@ontario.ca and information.met@ontario.ca with the following information (example below).<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Name\/address of school\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Schedule and dates\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Ages\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      If transportation is provided (no)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      What materials we use\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Program description\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       7\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      If students can sign up for our program at other schools.\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       8\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      They will then send the letter, which you will have to upload on ebase.\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       9\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Permit is required at least 2 weeks before the program starts.\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Upload child care exemption <\/label> <\/p>\n<div class=\"file-container\">\n    <button type=\"button\" disabled=\"disabled\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Once you have the child care exemption, apply on Ebase&nbsp;<span>&nbsp;(<\/span><a href=\"https:\/\/tdsb.ebasefm.com\/rentals\/welcome\" rel=\"nofollow\">https:\/\/tdsb.ebasefm.com\/rentals\/welcome<\/a><span>)<\/span><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Permit number <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Email school that you have submitted so the school can approve.\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Email them with any error messages\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Did the permit go through?\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"registration\">\n<h2> Registration <\/h2>\n<div class=\"text-content\">\n<p>If the program is using our platform for registration, create a new session under In School Programs In Active.<\/p>\n<p>Instructions to create a program in Active.&nbsp;<span>https:\/\/makerkids.atlassian.net\/wiki\/spaces\/OPS\/pages\/17373668\/Overview+of+Program+and+Camp+Management (see active set up)<\/span><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"list-program-on-site\">\n<h2> List program on site <\/h2>\n<div class=\"text-content\">\n<p>Create a toggle for the school with program info and CTA on&nbsp;<a href=\"https:\/\/makerkids.com\/school-programs\/\" rel=\"nofollow\">https:\/\/makerkids.com\/school-programs\/<\/a><\/p>\n<p>Once done send link to school<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"marketing-materials\">\n<h2> Marketing Materials <\/h2>\n<div class=\"text-content\">\n<p><span>Create graphics or a flyer for the school (if needed) for them to hand out.<\/span><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"staffing\">\n<h2> Staffing <\/h2>\n<div class=\"text-content\">\n<p>1 month before the program begins or earlier, staff the program on Shiftplanning. Pass on any curriculum information to staff.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"confirmations\">\n<h2> Confirmations <\/h2>\n<div class=\"text-content\">\n<p><span>1-2 weeks before the start of the program, get information from the school or Active on<\/span><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Number of kids <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Where kids should go for class <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Arrival and dismissal procedures <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Send police checks of instructors going to the program <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Confirm program dates and details <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Send attendance list, b,c, and e to instructors <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"invoicing\">\n<h2> Invoicing <\/h2>\n<div class=\"text-content\">\n<p>Create an invoice with Galina (she needs to know name, address, school, amount, tax or no tax, service name and contact to send the invoice)&nbsp;<a href=\"mailto:galina@theprofitline.com\" rel=\"nofollow\">galina@theprofitline.com<\/a><\/p>\n<p>For schools that use our Active, no invoice is needed.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-in\">\n<h2> Check in <\/h2>\n<div class=\"text-content\">\n<p><span>Day after the program, email\/call contact to see how it went. 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