{"id":14632,"date":"2018-08-12T12:13:58","date_gmt":"2018-08-12T12:13:58","guid":{"rendered":"https:\/\/www.process.st\/templates\/office-safety-inspection-checklist\/"},"modified":"2024-02-28T21:31:20","modified_gmt":"2024-02-28T21:31:20","slug":"office-safety-inspection-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/office-safety-inspection-checklist\/","title":{"rendered":"Office Safety Inspection Checklist"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rkYXEC_9hd8LfxF4zslMAA.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rkYXEC_9hd8LfxF4zslMAA.png\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Maintaining a <strong>safe working environment<\/strong> for employees is an <a href=\"https:\/\/blog.planbrothers.io\/en\/why-occupational-safety-is-important\" rel=\"nofollow noopener\" target=\"_blank\">important responsibility<\/a> for office managers. Failing to do so can result in serious accidents that may prove to be<strong> extremely costly, both financially and in terms of the company\u2019s reputation.<\/strong><\/p>\n<p>By running this checklist every quarter, you will <strong>minimize the risk of accidents<\/strong> and have peace mind knowing that the <strong>office is fully equipped to deal with unpredictable safety hazards<\/strong> such as a fire or other cause for emergency evacuation.<\/p>\n<p>Ready to get started? Let\u2019s go.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"first-step\">\n<h2>First step:<\/h2>\n<\/section>\n<section id=\"record-the-offices-details\">\n<h2>Record the office's details<\/h2>\n<div class=\"text-content\">\n<p>To get things started, <strong>record a few basic details<\/strong> regarding the office.<\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Company name <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office address line 1 (street address) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office address line 2 (apartment, suite, unit) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office address - City <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office address - State <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office address - ZIP Code <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Office manager <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"disabled\" class=\"form-control\" \/>\n  <\/div>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Date of safety inspection <\/label> <\/p>\n<div class=\"date-container\">\n    <button type=\"button\" disabled=\"disabled\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"general-safety\">\n<h2>General safety:<\/h2>\n<\/section>\n<section id=\"examine-the-floors\">\n<h2>Examine the floors<\/h2>\n<div class=\"text-content\">\n<p><strong>Walk all around the office carefully examining the floors.<\/strong> Pay particular attention to areas that experience heavy traffic as they are most likely to have signs of damage and safety risks.<\/p>\n<p><strong>Below is a list of safety concerns<\/strong> to look out for. Check each item off once you have inspected all areas. If there are some that are present, <strong>note them down in the form field below.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Slip hazards\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Obstructions (mainly hallways and exits)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Loose material\/debris\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Worn carpeting\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Safety concerns - Flooring <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-stairways-are-in-good-condition\">\n<h2>Ensure stairways are in good condition<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iKG9LRqLsBsHDjk1-dBOYQ.jpg\" alt=\"Ensure stairways are in good condition\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iKG9LRqLsBsHDjk1-dBOYQ.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Below is a list of things to check when inspecting stairways. <strong>If there are any concerns, log them below<\/strong> and address them immediately or after you've completed the inspection, depending on the seriousness of the issue.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      All stairs are unblocked\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      All handrails\/handholds are securely in place\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      All stairways are well-lit\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Steps are marked and clearly visible\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Safety concerns - Stairways <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"make-sure-there-is-sufficient-lighting\">\n<h2>Make sure there is sufficient lighting<\/h2>\n<div class=\"text-content\">\n<p>Check that all areas are <strong>well-lit.<\/strong> If there are defective lightbulbs or panels, see to it that they get repaired.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Areas lacking sufficient light <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"check-for-warning-signs-near-hazards\">\n<h2>Check for warning signs near hazards<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/n2_ciSLeAIdu_wyiUSpHsA.jpg\" alt=\"Check for warning signs near hazards\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/n2_ciSLeAIdu_wyiUSpHsA.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><span>Be sure to <strong>post signs identifying hazards<\/strong> in areas that are <strong>being cleaned or that have recently been cleaned<\/strong>, and in areas prone to water accumulation and wet surfaces.<\/span><span><\/span><\/p>\n<p><span>In addition to signs for slips, trips, and falls, check that there are warning signs for the following:&nbsp;<\/span><span><\/span><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Boiler\/mechanical rooms\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Heavy items stored at high levels\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Equipment hazards (sharp edges, moving parts, pinch points etc.)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Kitchen appliances (coffee machine, sandwich maker etc.)\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Missing hazard signs <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"check-emergency-evacuation-plans\">\n<h2>Check emergency evacuation plans<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qd0bR4BEJ9Bbe19lP4NJaw.jpg\" alt=\"Check emergency evacuation plans\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qd0bR4BEJ9Bbe19lP4NJaw.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Verify<\/strong><span>&nbsp;<\/span>that<strong><span>&nbsp;<\/span>emergency evacuation plans<\/strong><span>&nbsp;<\/span>are posted at <strong>every stairway and elevator landing<\/strong> and immediately inside all public entrances to the building.<span>&nbsp;<\/span><\/p>\n<p><strong>Scan a copy<\/strong><span>&nbsp;<\/span>of the standard evacuation plan and<span>&nbsp;<\/span><strong>upload<\/strong><span>&nbsp;<\/span>it to the<span>&nbsp;<\/span>form field<span>&nbsp;<\/span>below.<\/p>\n<\/p><\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Emergency evacuation plan <\/label> <\/p>\n<div class=\"file-container\">\n    <button type=\"button\" disabled=\"disabled\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p class=\"style-info\">If there have been <strong>any significant changes to the building or office's design<\/strong> since the last safety inspection, be sure to <strong>update the emergency evacuation plan immediately.<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-health-and-safety-information-is-easily-accessible\">\n<h2>Ensure health and safety information is easily accessible<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/i5FWTSpgPw-uf3lHr65MrQ.jpg\" alt=\"Ensure health and safety information is easily accessible\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/i5FWTSpgPw-uf3lHr65MrQ.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All health and safety information should be placed on <strong>bulletin boards in communal areas <\/strong>such as the kitchen and lounge area of the office so that it is easily accessible to all employees.<\/p>\n<\/p><\/div>\n<div class=\"multi-choice-content form-field-content\">\n<div class=\"form-group\">\n   <label> Location of health and safety information <\/label><br \/>\n   <select disabled=\"disabled\" class=\"form-control\"><option value=\"\">Multiple options can be selected from this list<\/option><\/select>\n  <\/div>\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Lobby\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Lounge\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Kitchen\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Corridors\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Stairways\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Elevators\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       7\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Individual offices\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       8\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      None\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"ensure-emergency-numbers-are-close-to-all-phones\">\n<h2>Ensure emergency numbers are close to all phones<\/h2>\n<div class=\"text-content\">\n<p>Every office phone must have emergency numbers written either <strong>on the unit or right next to it. <\/strong><\/p>\n<p>This is incredibly important as any employee must be able to report an emergency at any time without hesitation.&nbsp;<\/p>\n<p>These numbers should <strong>at least include:<\/strong><\/p>\n<ul>\n<li>Local hospital<\/li>\n<li>Local police station<\/li>\n<li>Building security<\/li>\n<li>Front desk<\/li>\n<\/ul><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Phones that need emergency numbers placed nearby <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"electrical-safety\">\n<h2>Electrical safety:<\/h2>\n<\/section>\n<section id=\"ensure-sufficient-clearance-for-electrical-panels\">\n<h2>Ensure sufficient clearance for electrical panels<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qRP9-Sparcreqk7MEFdI8Q.jpg\" alt=\"Ensure sufficient clearance for electrical panels\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/qRP9-Sparcreqk7MEFdI8Q.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>OSHA compliance requirements state that <strong>36 inches of clearance<\/strong> must be maintained for all electrical panels.&nbsp;<\/p>\n<p>To meet this standard, many workplaces<strong> combine signs with floor marking tape<\/strong> (as seen in the above image).<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-all-electrical-cords-and-plugs\">\n<h2>Check all electrical cords and plugs<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tjd3sRMAlTPdFoj1ZcdDbw.jpg\" alt=\"Check all electrical cords and plugs\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tjd3sRMAlTPdFoj1ZcdDbw.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Inspect all cords and plugs, checking that they are in <strong>good condition<\/strong>, are <strong>well grounded<\/strong>, and <strong>hidden away as best as possible<\/strong> so as not to obstruct any walkways or access to equipment.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-all-extension-cords-are-being-used-correctly\">\n<h2>Check all extension cords are being used correctly<\/h2>\n<div class=\"text-content\">\n<p>Extension cords can pose dangerous tripping hazards. To prevent the risk of trips and falls, they must be <strong>run through walls, doors, ceilings<\/strong> and<strong> not<\/strong> <strong>across hallways.<\/strong>&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"fire-protection\">\n<h2>Fire protection:<\/h2>\n<\/section>\n<section id=\"check-all-exit-signs-are-present-and-properly-lit\">\n<h2>Check all exit signs are present and properly lit<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iiodbJtcB1f3G6hNlq5DLA.jpg\" alt=\"Check all exit signs are present and properly lit\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iiodbJtcB1f3G6hNlq5DLA.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Make sure <strong>every fire exit<\/strong> in the office has a <strong>sign above it that is well-lit.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-all-fire-alarms\">\n<h2>Check all fire alarms<\/h2>\n<div class=\"text-content\">\n<p>Check that fire alarms are <strong>visible and accessible.&nbsp;<\/strong><\/p>\n<p class=\"style-info\">You can read more about employee alarm regulation standards on the <a href=\"https:\/\/www.osha.gov\/pls\/oshaweb\/owadisp.show_document?p_table=standards&amp;p_id=9819\" rel=\"nofollow noopener\" target=\"_blank\">OSHA website.&nbsp;<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-all-fire-extinguishers-are-easily-accessible\">\n<h2>Ensure all fire extinguishers are easily accessible<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/hUTMhYYnk6xS9hTsUmFCZw.jpg\" alt=\"Ensure all fire extinguishers are easily accessible\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/hUTMhYYnk6xS9hTsUmFCZw.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Verify that all fire extinguishers have <strong>received proper servicing and are in good condition.<\/strong><\/p>\n<p class=\"style-info\">Here is a <a href=\"https:\/\/www.safelincs.co.uk\/guide-for-servicing-and-maintenance-of-fire-extinguishers\/\" rel=\"nofollow noopener\" target=\"_blank\">detailed overview of how to service fire extinguishers.<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"furniture-and-office-equipment\">\n<h2>Furniture and office equipment:<\/h2>\n<\/section>\n<section id=\"check-all-large-items-are-secured-from-tipping\">\n<h2>Check all large items are secured from tipping<\/h2>\n<div class=\"text-content\">\n<p>Large and heavy items need to be checked to ensure that they are being <strong>stored safely and securely.&nbsp;<\/strong><\/p>\n<p>All large and heavy items must be stored on <strong>low shelves and secured properly to prevent the risk of tipping<\/strong> and potentially injuring someone.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Large and heavy items that need to be moved to a safer place <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"disabled\" class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"check-desks-and-file-drawers-for-obstruction\">\n<h2>Check desks and file drawers for obstruction<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/pqLXiyHFC9VedItvH7pODA.png\" alt=\"Check desks and file drawers for obstruction\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/pqLXiyHFC9VedItvH7pODA.png\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All hallways in the office need to be <strong>free from obstructions.<\/strong> In addition to electrical cords, desks and file drawers are often guilty of unnecessarily obstructing areas of the office.&nbsp;<\/p>\n<p>Look out for <strong>open file drawers.<\/strong> Even when a drawer is fully open, it should not be obstructing the hallways. If any are, simply change the direction that the drawer faces.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-cabinets-and-bookshelves-are-properly-anchored\">\n<h2>Ensure cabinets and bookshelves are properly anchored<\/h2>\n<div class=\"text-content\">\n<p>Check that all high cabinets and bookshelves are <strong>securely attached to the wall and floor.<\/strong><\/p>\n<p class=\"style-info\">This is <strong>particularly important if you are in an area that is prone to earthquakes<\/strong> such as California, Oregon or Nevada.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-storage-rooms-are-neat-and-orderly\">\n<h2>Ensure storage rooms are neat and orderly<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iZM0uid835zamzGeXVdHzg-scaled.jpg\" alt=\"Ensure storage rooms are neat and orderly\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iZM0uid835zamzGeXVdHzg-scaled.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Check that all storage rooms are in good condition.<\/p>\n<p>They should be <strong>clean, tidy and well organized.<\/strong> Floors should be <strong>clear of any clutter<\/strong> that could be a tripping hazard and items on shelves should be securely in place, without risk of falling.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ergonomics\">\n<h2>Ergonomics:<\/h2>\n<\/section>\n<section id=\"check-all-employees-have-fully-adjustable-chairs\">\n<h2>Check all employees have fully adjustable chairs<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/kOugUyuUoOysUgGxpVJI0Q.jpg\" alt=\"Check all employees have fully adjustable chairs\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/kOugUyuUoOysUgGxpVJI0Q.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All office employees should have<strong> fully adjustable chairs<\/strong> so that they can sit comfortably and with<a href=\"https:\/\/www.ergonomics.com.au\/how-to-sit-at-a-computer\/\" rel=\"nofollow noopener\" target=\"_blank\"> good posture.<\/a> This is becoming an<strong> increasingly important aspect of office safety<\/strong> as many people are experiencing neck and back pain due to poor alignment when sitting at their desks.&nbsp;<\/p>\n<p>In addition to providing fully adjustable chairs, <strong>each employee should be encouraged<\/strong> to sit with good posture, in a way that keeps their neck and back straight throughout the workday.&nbsp;<\/p>\n<p class=\"style-info\">Check out these <a href=\"https:\/\/www.spine-health.com\/wellness\/ergonomics\/ten-tips-improving-posture-and-ergonomics\" rel=\"nofollow noopener\" target=\"_blank\">10 tips for improving posture and ergonomics.<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-that-footrests-are-available-if-required\">\n<h2>Ensure that footrests are available if required<\/h2>\n<div class=\"text-content\">\n<p>Some employees with a <strong>history of neck or back problems<\/strong> may require a footrest. Having a bunch of ergonomic footrests in storage ensures your employees that <strong>you care about their needs and personal safety.&nbsp;<\/strong><\/p>\n<p class=\"style-info\">If you are skeptical, read about the <a href=\"https:\/\/www.backcare.com.au\/articles\/ergonomic-benefits-of-a-footrest\" rel=\"nofollow noopener\" target=\"_blank\">ergonomic benefits of a footrest.<\/a>&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-monitors-are-adjusted-to-the-appropriate-height\">\n<h2>Check monitors are adjusted to the appropriate height<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/pWCseTaWXIbTBiWqOO1MZA.jpg\" alt=\"Check monitors are adjusted to the appropriate height\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/pWCseTaWXIbTBiWqOO1MZA.jpg\" \/> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>The final step to completing the office safety inspection checklist is to make sure that <strong>all the employees in the office are sitting with good posture.&nbsp;<\/strong><\/p>\n<p>In addition to providing fully adjustable chairs, monitors should be adjusted so that the <strong>top of the screen is at eye level<\/strong>. This encourages them to sit upright while working.&nbsp;<\/p>\n<p>Of course, each person has a unique way of sitting that feels comfortable to them. Ultimately, everyone will sit however they please, but <strong>at least attempting<\/strong> to ensure that all monitors are at a reasonable height is a <strong>responsible and thoughtful<\/strong> thing to do.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><span><a href=\"https:\/\/ehs.ucr.edu\/forms\/office%20safety%20checklist.pdf\" rel=\"nofollow\">UC Riverside - Office Safety Inspection Checklist<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.osg.ca\/wp-content\/uploads\/2017\/11\/OSG-Workplace-Inspection-Form.pdf\" rel=\"nofollow\">Occupational Safety Group Inc. - Workplace Inspection Checklist<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.shrm.org\/resourcesandtools\/hr-topics\/risk-management\/pages\/common-office-hazards.aspx\" rel=\"nofollow\">Roy Maurer - 5 Common Office Hazards to Prevent<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.creativesafetysupply.com\/floor-marking-for-electrical-panel-compliance\/\" rel=\"nofollow\">Creative Safety Supply - Floor Marking for Electrical Panel Compliance<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.osha.gov\/pls\/oshaweb\/owadisp.show_document?p_table=standards&amp;p_id=9819\" rel=\"nofollow\">OSHA - Employee Alarm Systems<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.safelincs.co.uk\/guide-for-servicing-and-maintenance-of-fire-extinguishers\/\" rel=\"nofollow\">Safelincs - How Fire Extinguishers Should Be Serviced<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.convergencetraining.com\/blog\/5-office-safety-tips-training-topics\" rel=\"nofollow\">Convergence Training - 5 Office Safety Tips and Training Topics<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/www.highspeedtraining.co.uk\/hub\/office-hazard-checklist\/\" rel=\"nofollow\">Louise Petty - Office Hazard Checklist<\/a><\/span><\/li>\n<li><span><a href=\"https:\/\/safety.unsw.edu.au\/office-safety-toolkit\/office-hazards-and-risks\" rel=\"nofollow\">UNSW Health &amp; Safety - Office Hazard and Risks<\/a><\/span><\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/office-risk-assessment-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Office Risk Assessment Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/office-conflict-resolution-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Office Conflict Resolution Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/employee-discipline-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Employee Discipline Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/employment-termination-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Employment Termination Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/performance-review-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Performance Review Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/records-disposal-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Records Disposal Checklist<\/span><span><\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/budget-preparation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Budget Preparation Checklist<\/span><\/a><\/li>\n<\/ul><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: Maintaining a safe working environment for employees is an important responsibility for office managers. Failing to do so can result in serious accidents that may prove to be extremely costly, both financially and in terms of the company\u2019s reputation. By running this checklist every quarter, you will minimize the risk of accidents and have [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":14633,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"30","template_description":"Run this checklist at the beginning of every quarter to make sure your office is a safe environment to work in","template_id":"pNTDcuOBMP6jQ3H7GUVNBA","task_0":"Introduction:","task_slug_0":"introduction","task_1":"First step:","task_slug_1":"first-step","task_2":"Record the office's details","task_slug_2":"record-the-offices-details","task_3":"General safety:","task_slug_3":"general-safety","task_4":"Examine the floors","task_slug_4":"examine-the-floors","task_5":"Ensure stairways are in good condition","task_slug_5":"ensure-stairways-are-in-good-condition","task_6":"Make sure there is sufficient lighting","task_slug_6":"make-sure-there-is-sufficient-lighting","task_7":"Check for warning signs near hazards","task_slug_7":"check-for-warning-signs-near-hazards","task_8":"Check emergency evacuation plans","task_slug_8":"check-emergency-evacuation-plans","task_9":"Ensure health and safety information is easily accessible","task_slug_9":"ensure-health-and-safety-information-is-easily-accessible","task_10":"Ensure emergency numbers are close to all phones","task_slug_10":"ensure-emergency-numbers-are-close-to-all-phones","task_11":"Electrical safety:","task_slug_11":"electrical-safety","task_12":"Ensure sufficient clearance for electrical panels","task_slug_12":"ensure-sufficient-clearance-for-electrical-panels","task_13":"Check all electrical cords and plugs","task_slug_13":"check-all-electrical-cords-and-plugs","task_14":"Check all extension cords are being used correctly","task_slug_14":"check-all-extension-cords-are-being-used-correctly","task_15":"Fire 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