{"id":14647,"date":"2018-08-12T12:14:48","date_gmt":"2018-08-12T12:14:48","guid":{"rendered":"https:\/\/www.process.st\/templates\/office-risk-assessment-checklist\/"},"modified":"2024-02-28T21:31:42","modified_gmt":"2024-02-28T21:31:42","slug":"office-risk-assessment-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/office-risk-assessment-checklist\/","title":{"rendered":"Office Risk Assessment Checklist"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tSCOIQVTlbjvirIwWBlLAw.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tSCOIQVTlbjvirIwWBlLAw.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>As part of managing the<strong> health and safety<\/strong> of your business, you must <strong>routinely assess and control the risks<\/strong> in your workplace.<\/p>\n<p>The purpose of a <a href=\"http:\/\/www.hse.gov.uk\/risk\/controlling-risks.htm\" rel=\"nofollow noopener\" target=\"_blank\">risk assessment<\/a> is to ensure that the <strong>correct precautions are in place<\/strong> to <strong>address risks posed by potential hazards<\/strong>. This could be anything from electrical equipment defects to poor posture that impacts the health of office employees.<\/p>\n<p>A good rule of thumb is to conduct a comprehensive risk assessment <strong>once a year,<\/strong> though risks should also be assessed every time a new machine, substance or procedure is put in place, as they could lead to new hazards.<\/p>\n<p><strong>Run this checklist<\/strong> at least once a year to perform a full risk assessment of an entire office workspace. By doing so, you will <strong>create a safe environment for <\/strong><a href=\"https:\/\/i-sight.com\/resources\/benefits-of-workplace-risk-assessments\/\" rel=\"nofollow noopener\" target=\"_blank\">happy and productive employees.<\/a><\/p>\n<p>Let\u2019s get going!<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"first-step\">\n<h2>First step:<\/h2>\n<\/section>\n<section id=\"records-offices-basic-details\">\n<h2>Records office's basic details<\/h2>\n<div class=\"text-content\">\n<p><span>Before beginning the risk assessment,&nbsp;<\/span><strong><span>record a few basic details<\/span><\/strong><span>&nbsp;regarding the office.<\/span><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Company name <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office address line 1 (street address) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office address line 2 (apartment, suite, unit) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office address - City <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office address - State <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office address - ZIP Code <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office manager <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Office details (size, features, number of rooms etc.) <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Date of risk assessment <\/label> <\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"slips-and-trips\">\n<h2>Slips and trips:<\/h2>\n<\/section>\n<section id=\"inspect-the-flooring\">\n<h2>Inspect the flooring<\/h2>\n<div class=\"text-content\">\n<p>Take a slow walk all around the office, carefully examining the flooring. <strong>Pay particular attention to busy walkways<\/strong> as they are more likely to be damaged and pose safety risks.&nbsp;<\/p>\n<p><strong>Below is a list of safety concerns<\/strong> to look out for. Check each item off once you have inspected all areas. If there are some that are present, <strong>note them down in the form field below<\/strong> and have them addressed upon completion of the checklist.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Slip hazards\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Obstructions (mainly in hallways and exits)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Loose material\/debris\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Worn carpeting\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Cracked tiles\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Safety concerns - Flooring <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p class=\"style-danger\">If there are <strong>wet surfaces without hazard signs<\/strong> or <strong>spills that haven't been cleared up<\/strong>, this is due to <strong>poor housekeeping<\/strong> and should be addressed immediately by consulting the cleaning service.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-for-sufficient-lighting\">\n<h2>Check for sufficient lighting<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ru9nlmxw2OlG1hUdLGNJ_g.jpg\" alt=\"Check for sufficient lighting\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ru9nlmxw2OlG1hUdLGNJ_g.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Ensure that <strong>every room in the office is well lit<\/strong> and that <strong>employees are comfortable<\/strong> with the level of brightness.&nbsp;<\/p>\n<p>If there are defective lightbulbs or panels, or if employees are complaining that the lighting gives them headaches, make a note and <strong>evaluate if any changes should be made <\/strong>once the checklist has been completed.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Concerns regarding lighting (repair needs, employee complaints etc.) <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-that-there-are-no-trailing-leads-or-cables\">\n<h2>Ensure that there are no trailing leads or cables<\/h2>\n<div class=\"text-content\">\n<p>Check all around desks and common areas, making sure that cables are <strong>well grounded and hidden away as best as possible.<\/strong><\/p>\n<p>Trailing leads and cables create <strong>trip hazards that can be easily avoided <\/strong>if neatly organized.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-stairways-and-corridors-for-obstructions\">\n<h2>Check stairways and corridors for obstructions<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/oLHqn_9AWG28e2a-9pFLyQ.jpg\" alt=\"Check stairways and corridors for obstructions\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/oLHqn_9AWG28e2a-9pFLyQ.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All <strong>stairways and corridors must be free of obstructions.<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"confirm-the-office-is-cleaned-every-evening\">\n<h2>Confirm the office is cleaned every evening<\/h2>\n<div class=\"text-content\">\n<p>Daily cleaning is <strong>essential to maintaining a healthy and safe working environment.&nbsp;<\/strong><\/p>\n<p>Check that the office is being cleaned <strong>every evening<\/strong>, either by employed cleaners or by a contracted cleaning service.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"equipment-handling\">\n<h2>Equipment handling:<\/h2>\n<\/section>\n<section id=\"check-high-shelves-for-heavy-items\">\n<h2>Check high shelves for heavy items<\/h2>\n<div class=\"text-content\">\n<p>Large and heavy items should <strong>not<\/strong> be stored on high shelves. They <strong>should be stored on low shelves or on the ground <\/strong>to prevent the risk of falling and causing serious injury.<\/p>\n<p>If there are any heavy items that need to be lowered, <strong>make a note of them below<\/strong> and have them addressed when you review the assessment with other members of staff.<\/p>\n<p class=\"style-danger\"><span>This is&nbsp;<\/span><strong><span>particularly important if you are in a state that is prone to earthquakes<\/span><\/strong><span>&nbsp;such as California, Oregon or Nevada.<\/span><\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Heavy items that need to be moved to lower storage <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"check-all-mechanical-safeguards\">\n<h2>Check all mechanical safeguards<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/j86dSG2zqnVwdKtBe8VKRg-scaled.jpg\" alt=\"Check all mechanical safeguards\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/j86dSG2zqnVwdKtBe8VKRg-scaled.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Check that all mechanical safeguards are <strong>in place and functioning properly<\/strong> (e.g. paper cutter guards).&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-deliveries-are-handled-appropriately\">\n<h2>Ensure deliveries are handled appropriately<\/h2>\n<div class=\"text-content\">\n<p><strong>Boxes of paper and other heavy items<\/strong> should be handled with care when delivered to the office.<\/p>\n<p>There should be an <strong>easily accessible&nbsp;trolley<\/strong> to transport heavy items upon collection. This is to prevent the risk of back pain or injury from handling bulky objects.&nbsp;<\/p>\n<p class=\"style-warning\">Employees should be reminded that they should not try to lift objects that look or appear too heavy to handle.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ergonomics\">\n<h2>Ergonomics:<\/h2>\n<\/section>\n<section id=\"check-all-employees-have-fully-adjustable-chairs\">\n<h2>Check all employees have fully adjustable chairs<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/odShYySNl4SVWKKgk8VCrw.jpg\" alt=\"Check all employees have fully adjustable chairs\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/odShYySNl4SVWKKgk8VCrw.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All employees who work at a desk should have a <strong>fully adjustable chair<\/strong> so they can sit comfortably and with good posture.&nbsp;<\/p>\n<p>This is <strong>becoming a very important aspect of office health<\/strong> and safety as many workers are experiencing neck and back pain due to poor alignment while working at their desks for long periods of time.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"monitor-employee-posture\">\n<h2>Monitor employee posture<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rF18nYtC5ECTTRXZrtNBrQ.jpeg\" alt=\"A diagram illustrating the characteristics of good posture\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rF18nYtC5ECTTRXZrtNBrQ.jpeg\"> <\/a><figcaption>\n     A diagram illustrating the characteristics of good posture<br \/>\n   <\/figcaption><\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Providing a fully adjustable chair<\/strong>&nbsp;is just <strong>half of the work<\/strong>. Employees should be <strong>encouraged<\/strong> to get in the habit of sitting with good posture that keeps their spine straight throughout the working day.&nbsp;&nbsp;<\/p>\n<p>Take <strong>half an hour or so<\/strong> <strong>to monitor employees<\/strong> and make a note of individuals that are sitting in a way that is clearly <strong>harmful in the long-term<\/strong> and should be addressed.<\/p>\n<p class=\"style-info\">Check out these <a href=\"https:\/\/mashable.com\/2014\/05\/27\/posture-office-tips\/#TkzF_ghxG5qf\" rel=\"nofollow noopener\" target=\"_blank\">7 simple ways to improve your posture at work<\/a><\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Employees with particularly bad posture <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"video-content\">\n<div class=\"iframe-container\"> <iframe src=\"https:\/\/www.youtube.com\/embed\/D28-L8B2Sek?modestbranding=1&amp;showinfo=0\" frameborder=\"0\" allowfullscreen=\"true\"> <\/iframe>\n  <\/div>\n<div class=\"description\">\n    An animated guide to why office posture matters\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"assess-display-screen-equipment\">\n<h2>Assess display screen equipment<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/jJcEeHaFNWSveTAdcSNJ5A.jpg\" alt=\"Assess display screen equipment\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/jJcEeHaFNWSveTAdcSNJ5A.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>When evaluating<strong> display&nbsp;screen equipment<\/strong>, here is a list of <strong>what needs to be considered:<\/strong><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Workstation and equipment are set to ensure good posture\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Work is planned to include regular breaks or change of activity\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Adjustable blinds at windows to control natural light on screens\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Glare and reflections on screen are avoided\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Eye tests are provided for those who need them\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Employees are encouraged to inform staff of any pain linked to computer use\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"electrical-safety\">\n<h2>Electrical safety:<\/h2>\n<\/section>\n<section id=\"inspect-cables-and-plugs-for-damage\">\n<h2>Inspect cables and plugs for damage<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iRUjY3b9MDNCxUK9AqpErQ.jpg\" alt=\"Inspect cables and plugs for damage\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/iRUjY3b9MDNCxUK9AqpErQ.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Check that all cables and plugs are in <strong>good condition.<\/strong> Any signs of damage should be <strong>noted down and addressed immediately.<\/strong><\/p>\n<p>Defective electrical equipment <strong>could cause electrical shocks, burns, or lead to fires.&nbsp;<\/strong><\/p>\n<p class=\"style-info\">Staff should be trained to spot and report any defective plugs, discolored sockets or damaged cables to the office manager or administrator.<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Safety concerns - Cables and plugs <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"inspect-placement-of-extension-cords\">\n<h2>Inspect placement of extension cords<\/h2>\n<div class=\"text-content\">\n<p>All extension cords should be <strong>well grounded and hidden away<\/strong> as best as possible.&nbsp;<\/p>\n<p>If there are any cords <strong>running through doors, walkways, or loosely attached to walls\/ceilings<\/strong>, see to it that they are removed.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"review-reporting-procedure-for-defective-equipment\">\n<h2>Review reporting procedure for defective equipment<\/h2>\n<div class=\"text-content\">\n<p>As mentioned earlier, <strong>all staff should be trained<\/strong> to identify and report any defective plugs, faulty sockets or damaged cables as they pose a potentially <strong>serious safety hazard.&nbsp;<\/strong><\/p>\n<p>By reviewing the reporting procedure, ensure that employees are aware of their responsibility to <strong>report faulty electrical equipment<\/strong> and are provided with <strong>open communication channels<\/strong> to do so quickly and efficiently.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Reporting procedure for defective electrical equipment <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"fire-prevention\">\n<h2>Fire prevention:<\/h2>\n<\/section>\n<section id=\"check-exit-signs-are-well-lit\">\n<h2>Check exit signs are well lit<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gKlCBa0JdzPyPo-qXgJEbw.jpg\" alt=\"Check exit signs are well lit\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gKlCBa0JdzPyPo-qXgJEbw.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Check that exit signs are <strong>well lit<\/strong> and in <strong>clear line of sight<\/strong> for all employees.&nbsp;<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-fire-alarms-for-testing-within-last-six-months\">\n<h2>Check fire alarms for testing within last six months<\/h2>\n<div class=\"text-content\">\n<p>All fire alarms in the office should be tested<strong> at least every 6 months.<\/strong>&nbsp;<\/p>\n<p class=\"style-info\">Find out more about <a href=\"http:\/\/www.health.state.mn.us\/divs\/fpc\/engineering\/lscfatesting2.pdf\" rel=\"nofollow noopener\" target=\"_blank\">inspection and testing requirements of fire alarm systems.<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-fire-extinguishers-are-in-working-order\">\n<h2>Check fire extinguishers are in working order<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rL-bwnXPAUbYs1EJgClI3A.jpg\" alt=\"Check fire extinguishers are in working order\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/rL-bwnXPAUbYs1EJgClI3A.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Check that all fire extinguishers in the office are in <strong>good condition<\/strong> and <strong>received up-to-date servicing<\/strong> to ensure they are in <strong>working order.&nbsp;<\/strong><strong><\/strong><\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Safety concerns - Fire equipment <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"employee-awareness\">\n<h2>Employee awareness:<\/h2>\n<\/section>\n<section id=\"ensure-workers-know-how-to-report-a-hazard\">\n<h2>Ensure workers know how to report a hazard<\/h2>\n<div class=\"text-content\">\n<p>There are <strong>3 main ways to report a hazard:<\/strong><\/p>\n<ul>\n<li>A verbal report to a supervisor<\/li>\n<li>Completing a hazard report form <strong>(sample attached below)<\/strong><\/li>\n<li>Raising the issue at a staff meeting<\/li>\n<\/ul>\n<p><strong>Be clear about the consequences of failing to report<\/strong> a hazard and the positive incentives to report a hazard as soon as possible.&nbsp;<\/p>\n<p>Hazards that pose an acute threat should, of course, be reported immediately to an office manager, administrator or delegated workplace health and safety officer.&nbsp;<\/p>\n<p>Hazards that are less urgent may<strong> simply require filling out a hazard report form<\/strong> and forwarding it to the appropriate person.<\/p>\n<p><strong>A hazard report form should be emailed to all employees <\/strong>and stored on their desktop for easy access.&nbsp;&nbsp;<\/p>\n<p class=\"style-info\">Check out this article on <a href=\"https:\/\/www.safeopedia.com\/2\/4693\/occupations-and-workplaces\/workplace-safety\/how-to-encourage-employees-to-report-workplace-hazards\" rel=\"nofollow noopener\" target=\"_blank\">how to encourage employees to report hazards.<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-workers-know-the-emergency-evacuation-procedure\">\n<h2>Ensure workers know the emergency evacuation procedure<\/h2>\n<div class=\"text-content\">\n<p>All employees <strong>must be familiar<\/strong> with the emergency evacuation procedure.&nbsp;<\/p>\n<p>You can <strong>attach your specific procedure below<\/strong> and email it to all workers.<\/p>\n<\/p><\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Emergency evacuation procedure <\/label> <\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p class=\"style-info\">For more details, check out OSHA's official guide on <a href=\"https:\/\/www.osha.gov\/Publications\/osha3088.pdf\" rel=\"nofollow noopener\" target=\"_blank\">how to plan for workplace emergencies and evacuations<\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-workers-know-who-to-contact-for-first-aid-assistance\">\n<h2>Ensure workers know who to contact for first aid assistance<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/sGR_BrneoX-Le98oM65BWg.jpg\" alt=\"Ensure workers know who to contact for first aid assistance\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/sGR_BrneoX-Le98oM65BWg.jpg\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>All members of staff <strong>must know who to contact for first aid<\/strong> assistance.&nbsp;<\/p>\n<p>A <strong>contact number should be available on every phone<\/strong> in the office.<\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Point of contact for first aid - Full name <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Point of contact for first aid - Phone number <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"assessment-review\">\n<h2>Assessment review:<\/h2>\n<\/section>\n<section id=\"review-information-gathered-from-the-inspection\">\n<h2>Review information gathered from the inspection<\/h2>\n<div class=\"text-content\">\n<p>Now that the risk assessment has been completed, it's time to <strong>review all of the information that has been gathered<\/strong> so that it can be <strong>presented to other members of staff along with specific action items.<\/strong><\/p>\n<p class=\"style-info\"><strong>Safety concerns - Flooring:&nbsp;<\/strong>{{form.Safety_concerns_-_Flooring}}<\/p>\n<p><strong>Safety concerns - Lighting:&nbsp;<\/strong>{{form.Concerns_regarding_lighting_(repair_needs,_employee_complaints_etc.)}}<\/p>\n<p><strong>Safety concerns - Heavy objects:&nbsp;<\/strong>{{form.Heavy_items_that_need_to_be_moved_to_lower_storage}}<\/p>\n<p><strong>Safety concerns - Cables and plugs:&nbsp;<\/strong>{{form.Safety_concerns_-_Cables_and_plugs}}<\/p>\n<p><strong>Safety concerns - Fire equipment:&nbsp;<\/strong>{{form.Safety_concerns_-_Fire_equipment}}<\/p>\n<p><strong>Safety concerns - Employee posture:&nbsp;<\/strong>{{form.Employees_with_particularly_bad_posture}}<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Critical findings (need to be addressed immediately) <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"schedule-review-meeting-with-other-members-of-staff\">\n<h2>Schedule review meeting with other members of staff<\/h2>\n<div class=\"text-content\">\n<p>Schedule a meeting with other key members of staff to <strong>discuss the assessment<\/strong> in more detail and <strong>create an action plan for how to move forward.<\/strong><\/p>\n<p>Be sure to <strong>hand out copies of the assessment to all meeting attendees<\/strong> and consider sending the report to all employees for them to look through in their own time. <\/p>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Meeting date - Risk assessment review <\/label> <\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/i-sight.com\/resources\/5-simple-steps-to-conduct-a-risk-assessment\/\" rel=\"nofollow noopener\" target=\"_blank\">i-Sight - 5 Simple Ways to Conduct a Risk Assessment<\/a><\/li>\n<li><a href=\"https:\/\/i-sight.com\/resources\/benefits-of-workplace-risk-assessments\/\" rel=\"nofollow noopener\" target=\"_blank\">i-Sight - Benefits of Workplace Risk Assessments<\/a><\/li>\n<li><a href=\"https:\/\/intranet.birmingham.ac.uk\/hr\/documents\/public\/hsu\/hsuguidance\/7rao.pdf\" rel=\"nofollow noopener\" target=\"_blank\">The University of Birmingham - Guidance for Risk Assessment in Offices<\/a><\/li>\n<li><a href=\"http:\/\/web.inf.ed.ac.uk\/infweb\/health-safety\/risk-assessments\/generic-office\" rel=\"nofollow noopener\" target=\"_blank\">The University of Edinburgh - Generic Risk Assessment for Offices<\/a><\/li>\n<li><a href=\"http:\/\/www.hsa.ie\/eng\/Your_Industry\/Healthcare_Sector\/Occupational_Hazards_in_Hospital_Departments\/Department_Hazards\/Office\/\" rel=\"nofollow noopener\" target=\"_blank\">Health and Safety Authority - Office: Common Hazards<\/a><\/li>\n<li><a href=\"http:\/\/www.fih.org.uk\/riskassess.htm\" rel=\"nofollow noopener\" target=\"_blank\">Forward into Health - Conducting an Office Risk Assessment<\/a><\/li>\n<li><a href=\"http:\/\/www.hse.gov.uk\/risk\/controlling-risks.htm\" rel=\"nofollow noopener\" target=\"_blank\">Health and Safety Executive - Controlling the Risks in the Workplace<\/a><\/li>\n<li><a href=\"http:\/\/www.hse.gov.uk\/risk\/casestudies\/pdf\/office.pdf\" rel=\"nofollow noopener\" target=\"_blank\">Health and Safety Executive - Example Risk Assessment for an Office-Based Business<\/a><\/li>\n<li><a href=\"https:\/\/etraining.communitydoor.org.au\/mod\/page\/view.php?id=226\" rel=\"nofollow noopener\" target=\"_blank\">Community Door - Hazard Reporting Procedures<\/a><\/li>\n<li><a href=\"https:\/\/www.injuryclaimcoach.com\/fatal-workplace-injuries.html%20\" rel=\"nofollow noopener\" target=\"_blank\">Injury Claim Coach - Fatal Workplace Injuries<\/a><\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/office-safety-inspection-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Office Safety Inspection Checklist<\/span><\/a><span><\/span><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/employee-discipline-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Employee Discipline Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/office-conflict-resolution-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Office Conflict Resolution Checklist<span><\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/employment-termination-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Employment Termination Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/performance-review-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Performance Review Checklist<\/span><span><\/span><\/a><\/li>\n<li><span><\/span><a href=\"https:\/\/www.process.st\/templates\/records-disposal-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Records Disposal Checklist<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/budget-preparation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\"><span>Budget Preparation Checklist<\/span><\/a><\/li>\n<\/ul><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: As part of managing the health and safety of your business, you must routinely assess and control the risks in your workplace. The purpose of a risk assessment is to ensure that the correct precautions are in place to address risks posed by potential hazards. This could be anything from electrical equipment defects to [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":14648,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"34","template_description":"Run this checklist once a year for each company office to conduct a comprehensive risk assessment","template_id":"i3_ykZEdpbGhgOdjWsxC5Q","task_0":"Introduction:","task_slug_0":"introduction","task_1":"First step:","task_slug_1":"first-step","task_2":"Records office's basic details","task_slug_2":"records-offices-basic-details","task_3":"Slips and trips:","task_slug_3":"slips-and-trips","task_4":"Inspect the flooring","task_slug_4":"inspect-the-flooring","task_5":"Check for sufficient lighting","task_slug_5":"check-for-sufficient-lighting","task_6":"Ensure that there are no trailing leads or cables","task_slug_6":"ensure-that-there-are-no-trailing-leads-or-cables","task_7":"Check stairways and corridors for obstructions","task_slug_7":"check-stairways-and-corridors-for-obstructions","task_8":"Confirm the office is cleaned every evening","task_slug_8":"confirm-the-office-is-cleaned-every-evening","task_9":"Equipment handling:","task_slug_9":"equipment-handling","task_10":"Check high shelves for heavy items","task_slug_10":"check-high-shelves-for-heavy-items","task_11":"Check all mechanical safeguards","task_slug_11":"check-all-mechanical-safeguards","task_12":"Ensure deliveries are handled appropriately","task_slug_12":"ensure-deliveries-are-handled-appropriately","task_13":"Ergonomics:","task_slug_13":"ergonomics","task_14":"Check all employees have fully adjustable chairs","task_slug_14":"check-all-employees-have-fully-adjustable-chairs","task_15":"Monitor employee posture","task_slug_15":"monitor-employee-posture","task_16":"Assess display screen 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