{"id":16444,"date":"2019-02-08T20:09:07","date_gmt":"2019-02-08T20:09:07","guid":{"rendered":"https:\/\/www.process.st\/templates\/weekly-wrap-up-planning\/"},"modified":"2024-02-28T22:20:50","modified_gmt":"2024-02-28T22:20:50","slug":"weekly-wrap-up-planning","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/weekly-wrap-up-planning\/","title":{"rendered":"Weekly Wrap-Up &amp; Planning"},"content":{"rendered":"<section id=\"zero-out--weekly-catchup\">\n<h2>ZERO OUT | Weekly Catch-Up:<\/h2>\n<div class=\"text-content\">\n<p>Close all open loops for the current week and tie up all loose ends. Getting everything in your head processed will free up mental RAM for next week...<\/p>\n<\/p><\/div>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ikxVI_PFRXlIIhKJ-x5IpQ.png\" alt=\"ZERO OUT | Weekly Catch-Up:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/ikxVI_PFRXlIIhKJ-x5IpQ.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"inbox-zero\">\n<h2>Inbox Zero<\/h2>\n<div class=\"text-content\">\n<p>First let's go through and process any emails that we left for the end of the week. We don't want to leave people hanging!<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      HelpScout Inboxes - https:\/\/secure.helpscout.net\/\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Starred Slack Messages\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check FB Messages - https:\/\/www.facebook.com\/messages\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check Text Messages &amp; Voicemails\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Quick Check Personal Email - https:\/\/mail.google.com\/mail\/u\/0\/#inbox\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"process-late-tasks\">\n<h2>Process Late Tasks<\/h2>\n<div class=\"text-content\">\n<p>Sometimes we set reminders and to-do items for ourselves that we completely forget about. Let's check for any lingering tasks that fell through the cracks...<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check Slack Messages from @slackbot\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check Slack \/remind list\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check Slack Messages from @Workast\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check Proccess.St Inbox - https:\/\/app.process.st\/inbox\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check for Anything Overdue in Trello - https:\/\/trello.com\/\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"process-papers--notes\">\n<h2>Process Papers &amp; Notes<\/h2>\n<div class=\"text-content\">\n<p>Now let's process all our paper notes from the week...<\/p>\n<h5>1) Process Paper Meeting Notes<\/h5>\n<p>First go through your meeting notes, looking for action items and reminders you noted for yourself in the future. Process these (through the Eisenhower Box), adding some to your current task management list.&nbsp;<\/p>\n<h5>2) Clear Your Desk<\/h5>\n<p>Look for anything that has piled up on\/around your desk over the week...<\/p>\n<ul>\n<li>Bills and other mail can be paid and thrown away<\/li>\n<li>Records can be scanned and then shredded or stored<\/li>\n<li>Reference materials should be put away (you can take them back out later)<\/li>\n<li>Loose papers should be somehow eliminated.<\/li>\n<\/ul>\n<p>The goal here is to have a clear desk and clear mind to attack the new week with.<\/p>\n<h5>3) Check Slack Direct Messages to Yourself<\/h5>\n<p>This was somewhat done already when you checked your starred Slack messages. But read through the last few days of Private Slack Messages to yourself, and make sure you're not missing anything important...<\/p>\n<h5>4) Close Out All Open Tabs<\/h5>\n<p>Look through all the open tabs in your internet browser, and decide what to do with them. Most can be closed. If you&nbsp;<em>really&nbsp;<\/em>need the page again in the future, you can search through your browser history and find it...<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"create-new-weekly-todo-list\">\n<h2>Create New Weekly To-Do List<\/h2>\n<div class=\"text-content\">\n<p>Now that we've caught up on everything, let's close out last week's to-do list and transfer any lingering items over into next week...<\/p>\n<h5>1) Print Out New Task Management List<\/h5>\n<p>Take out a new blank to-do list (or print one from the file below), and mark the 'Week Start' date in the top-right corner...<\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<h5>2) Transfer Your Old To-Do List Over<\/h5>\n<p>Go through all the items on your previous week's to-do list...<\/p>\n<ul>\n<li>Cross out anything that has been completed<\/li>\n<li>For any remaining tasks that have still not been completed, mentally process them through the Eisenhower Box (look for items to delegate or delete)\n<ul>\n<li>If you see tasks which can be delegated, deleted, or moved off your to-do list and into a long-term project management\/idea capturing system<\/li>\n<\/ul>\n<\/li>\n<li>For any tasks still remaining, move them all onto your new weekly to-do list<\/li>\n<li>Don't forget to process your Daily MITs, too!<\/li>\n<\/ul>\n<p>After you're done with this, you can trash the previous weekly to-do list...<\/p>\n<h5>3) Move On Before Anything Else<\/h5>\n<p>Your first instinct might be to start prioritizing or setting Daily MITs right away, but go through the rest of this SOP before doing anything else. You'll likely add new to-do list items and have a better understanding of what the highest priorities are after progressing through this entire SOP...<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-in--weekly-review\">\n<h2>CHECK IN | Weekly Review:<\/h2>\n<div class=\"text-content\">\n<p>Evaluate your progress from the previous week against your KPIs &amp; long-term goals<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-bank-account-balances\">\n<h2>Check Bank Account Balances<\/h2>\n<div class=\"text-content\">\n<p class=\"style-info\" style=\"text-align: center;\"><a href=\"https:\/\/www.netteller.com\/login2008\/Authentication\/Views\/Login.aspx?returnUrl=%2faxosbank\" rel=\"nofollow noopener\" target=\"_blank\"><strong>Checking Accounts<\/strong><\/a><\/p>\n<p class=\"style-info\" style=\"text-align: center;\"><a href=\"https:\/\/myaccounts.capitalone.com\/accountSummary\" rel=\"nofollow noopener\" target=\"_blank\"><strong>Savings Accounts<\/strong><\/a><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>In theory, the only account that has a minimum balance is the Payroll account - which always needs to be fully funded for next week's Payroll. But in general, this is just to get a feel of where cash is flowing. Transfers and minimum balance checks should happen with the Monthly Wrap-Up.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"check-company-calendars\">\n<h2>Check Company Calendars<\/h2>\n<div class=\"text-content\">\n<p class=\"style-warning\" style=\"text-align: center;\"><strong><a href=\"https:\/\/calendar.google.com\/calendar\/\" rel=\"nofollow noopener\" target=\"_blank\">Check Company Calendar<\/a><\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>1) Look at Previous 2 Weeks<\/strong><\/p>\n<p>Anything you missed? Anything where there would be benefit to taking additional action? (i.e. following up from an affiliate webinar to solidify the relationship, or sending a follow-up from a recent meeting)<\/p>\n<p><strong>2) Look at Next 4 Weeks <\/strong><\/p>\n<p>Anything you need to plan for? Meetings or events coming up that require prep time? Gifts you need to buy? Flights you need to book? Content you need to create? People you need to herd?<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Answer the questions above here... <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"update-goals-dashboard\">\n<h2>Update Goals Dashboard<\/h2>\n<div class=\"text-content\">\n<p class=\"style-warning\" style=\"text-align: center;\"><strong><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/10ikMNZMRkS-QepabUIhtNk09WBRMRxypvctIfGII_jY\/edit#gid=2029455077\" rel=\"nofollow noopener\" target=\"_blank\">Update Goals Dashboard<\/a><\/strong><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Review Goal Progress\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Track Last Week's Fail\/Success\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Brainstorm Next Week's Goal Tasks\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"review--update-management-platform\">\n<h2>Review &amp; Update Management Platform<\/h2>\n<div class=\"text-content\">\n<p class=\"style-warning\" style=\"text-align: center;\"><strong><a href=\"https:\/\/my.15five.com\/objectives\/dashboard\/company\" rel=\"nofollow noopener\" target=\"_blank\">1) Update Company OKRs<\/a><br \/><a href=\"https:\/\/my.15five.com\/report\/current\" rel=\"nofollow noopener\" target=\"_blank\">2) Update Next Week's Priorities<\/a><\/strong><br \/><a href=\"https:\/\/my.15five.com\/report\/review\/everyone\" rel=\"nofollow noopener\" target=\"_blank\"><strong>3) Check Team's Weekly Progress Reports<\/strong><\/a><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"rise-up--weekly-planning\">\n<h2>RISE UP | Weekly Planning:<\/h2>\n<div class=\"text-content\">\n<p class=\"style-info\" style=\"text-align: center;\"><strong>IDEAL WEEKLY SCHEDULE (HIGH-LEVEL BREAKDOWN)<\/p>\n<p>Sunday - Wednesday = Front-End (Promotion) Days<br \/>Thursday - Saturday = Back-End (Fulfillment) Days<br \/><\/strong><strong>Thursday - Friday = Meeting Day<br \/><\/strong><strong>Sunday = Catch Up &amp; Planning<\/strong><strong><\/strong><strong><\/strong><\/p>\n<ul><\/ul>\n<\/p><\/div>\n<\/section>\n<section id=\"plan-your-week\">\n<h2>Plan Your Week<\/h2>\n<div class=\"text-content\">\n<p><strong>Plan For: <\/strong>{{form.Answer_the_questions_above_here..._2}}<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> What's the most important thing that needs to be accomplished this week? <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> List 5 MVPs (Most Important Projects\/Tasks) that you'd also like to get done this week... <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Is there any valuable contact you'd like to reconnect or deepen the relationship with? <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Prioritize.<\/strong><span>&nbsp;<\/span>The most important and valuable projects deserve the most time. Your top priority\/focus projects should be getting most of your time, but don\u2019t forget to give some time to the important but less urgent projects as well.<\/p>\n<p><strong>Pick your MVPs.<\/strong><span>&nbsp;<\/span>Select the week\u2019s \"Most Valuable Projects\" by thinking about your focus areas and answering the following question: \u201cWhat project(s) will make the most difference in my life this week?\u201d<\/p>\n<p>Make some time each week for your MVP projects even if they are not urgent.<\/p>\n<p><strong>Use the 80\/20 rule.<\/strong><span>&nbsp;<\/span>Remember that 20 percent of your projects\/tasks account for 80 percent of the total value. Make sure these projects are well represented in your week.<\/p>\n<p><strong>Make realistic estimates.<\/strong><span>&nbsp;<\/span>Just because your workday is eight hours doesn\u2019t mean you have eight hours to work on your projects. There are meetings, phone calls, email, interruptions, and other overhead that will take some of your time.<\/p>\n<p><strong>Use project planning.<\/strong><span>&nbsp;<\/span>Project planning can help you develop a plan for each of your projects so you can estimate how much work you need to allocate to each of them and still meet all your deadlines.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"prioritize-your-week\">\n<h2>Prioritize Your Week<\/h2>\n<div class=\"text-content\">\n<p>You should now have your new Weekly To-Do List filled out with a bunch of tasks (on the left-hand side). Now we will finally prioritize these.<\/p>\n<p>Go through each task individually, and use the 'Prioritization System' on the bottom-right corner to help prioritize each one...<\/p>\n<ul>\n<li><strong>Critical Important (Bypass All)<\/strong> = This is a critical emergency that needs to be done immediately<\/li>\n<li><strong>Revenue Within 7-Days<\/strong> = This will create new revenue within 7-Days<\/li>\n<li><strong>Revenue Within 30-Days<\/strong> = This will create new revenue within 30-Days<\/li>\n<li><strong>Revenue Within 90-Days<\/strong> = This will create new revenue within 90-Days<\/li>\n<li><strong>Keeps Customers Happy<\/strong> = This will keep existing customers happy OR reduce returns\/refunds<\/li>\n<li><strong>Autonomous System<\/strong> = This task will result in an automated (or semi-automated) system that will pay dividends for a long time<\/li>\n<li><strong>Deadline Approaching<\/strong> = There is an upcoming deadline on this task that's outside of our control<\/li>\n<li><strong>None of the Above<\/strong> = None of the above apply to this task, so it will just remain blank and unprioritized<\/li>\n<\/ul>\n<p>While you're prioritizing, you should also be looking for (once again) tasks that can be delegated, outsourced, or otherwise moved off your list.<\/p>\n<p>Once you're done prioritizing, move onto the next step...<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"schedule-your-next-week\">\n<h2>Schedule Your Next Week<\/h2>\n<div class=\"text-content\">\n<h5>1) Review Your Weekly Priorities<\/h5>\n<p>Here's what you said your most important weekly tasks were -<\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Most Important Thing =&nbsp;<br \/><\/strong>{{form.What's_the_most_important_thing_that_needs_to_be_accomplished_this_week?}}<\/p>\n<p><strong>Most Valuable Tasks\/Projects =<\/strong> <br \/>{{form.List_5_MVPs_(Most_Important_Projects\/Tasks)_that_you'd_also_like_to_get_done_this_week...}}<\/p>\n<p><strong>Reconnect With =<\/strong> <br \/>{{form.Is_there_any_valuable_contact_you'd_like_to_reconnect_or_deepen_the_relationship_with?}}<\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>You'll be reminded of these every couple days via Slack for the remainder of this week...<\/p>\n<h5>2) Set Tomorrow's Daily MITs<\/h5>\n<p>Now fill out your 'Top 3 Most Important Tasks' for Monday (the very first 'Daily MITs' slot on the top-right)...<\/p>\n<p>You only want to fill out one Daily MITs slot per day (that's why there are 7 total, one for each day).<\/p>\n<h5>3) Make It Happen!<\/h5>\n<p>Tomorrow, you'll wake up and start working hard to achieve your 3 Daily MITs \ud83d\ude42<\/p>\n<p>If you complete them all - great! Then go ahead and start knocking out some of your other high-priority to-do list tasks...<\/p>\n<p>But more than likely, you will NOT achieve all your Daily MITs (I usually don't myself). That's okay!<\/p>\n<p>Each night when you're shutting down, set your Daily MITs for tomorrow in the next slot down on your weekly to-do list.&nbsp;<\/p>\n<p>If you forget - then do it before you go to bed. Worst case scenario, you'll set Daily MITs first thing before you start working...<\/p>\n<p>However you make it happen - you'll now have a fully prioritized to-do list with a daily prioritization and 'just-in-time' planning system to keep you on track throughout the week.<\/p>\n<\/p><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>ZERO OUT | Weekly Catch-Up: Close all open loops for the current week and tie up all loose ends. Getting everything in your head processed will free up mental RAM for next week... 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