{"id":16551,"date":"2019-02-21T02:31:09","date_gmt":"2019-02-21T02:31:09","guid":{"rendered":"https:\/\/www.process.st\/templates\/xero-expenses-for-new-joiners-copy\/"},"modified":"2024-09-20T02:26:54","modified_gmt":"2024-09-20T02:26:54","slug":"xero-expenses-for-new-joiners-copy","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/xero-expenses-for-new-joiners-copy\/","title":{"rendered":"Submitting Xero Expenses on mobile phone (For Consultants) Expenses from own pocket money"},"content":{"rendered":"\n
\n

Meals<\/h2>\n
\n

Meal Expense for Travel<\/strong><\/p>\n

When traveling on company business overnight without a Corporate Credit card, you will be issued a digital credit card from Airwallex. Talent, in conjunction with Delivery and Finance, will run a process to
\n identify individuals traveling within the week, ensuring that they are issued an Airwallex digital card. As part of this process, you are required to create an Airwallex account. Funds will be made available prior to your travel.<\/p>\n <\/div>\n

\n
\n <\/a>\n <\/figure>\n <\/div>\n
\n

Receipts for all expenditures are mandatory and must be uploaded into the Airwallex application. Should there be any circumstances that prevent compliance with the aforementioned conditions, express approval is required from Dion Castle, CFO\/CEO. If you hold a corporate credit card, the same daily allowance and meal budget are applicable.<\/p>\n <\/div>\n

\n

Meal Expense on Struber Events<\/strong><\/p>\n

Expenses incurred for any meals on events or celebrations can be reimbursed as long as Talent approval are obtained. Check with Talent the budget for each event to ensure cost are within the approved budget.<\/p>\n <\/div>\n<\/section>\n

\n

Airport parking<\/h2>\n
\n

Off-site airport parking is recommended to avoid the higher costs of on-site airport parking. Please
\n email finance@struber.com.au so they can facilitate bookings.<\/p>\n <\/div>\n<\/section>\n

\n

Uber<\/h2>\n
\n

Struber employees have access to the Struber business account for business purposes only. Please carefully select the cost code. You are obliged to make your own way to and from your place of work. To clarify, please see below for examples of when it is appropriate to use Uber:<\/p>\n


\n \u25a0 Rides to and from client meetings where public transport is not a more efficient and sustainable
\n option
\n \u25a0 To and from airports when travelling on Struber business
\n \u25a0 To and from Struber endorsed events i.e., Roads Australia lunch or an internal Struber function
\n \u25a0 From a Struber or client office when working extended hours (i.e., past 6pm if working a normal
\n 8.30am-5.30pm roster)<\/p>\n

If you need to use the Struber business account for any other business purpose not listed above,
\n you must receive prior authorisation from your Manager.<\/p>\n <\/div>\n<\/section>\n

\n

Mileage<\/h2>\n
\n

Mileage<\/strong><\/p>\n

Use of personal vehicles for Struber travel is allowed when the use is less costly than alternative means of transportation or when there are conveniences or safety issues that justify the additional costs, as determined by the Operations team. The approving authority must also consider other options including; rental vehicles and car-pooling.<\/p>\n

The current mileage rate of $0.88<\/strong> per kilometre driven for business applies until June 2025. For trips taken after June 2025, you will need to check the ATO website for the new rates.<\/p>\n <\/div>\n

\n

To capture your travel KMs please do the following:<\/strong><\/p>\n