{"id":21605,"date":"2020-02-13T17:22:28","date_gmt":"2020-02-13T17:22:28","guid":{"rendered":"https:\/\/www.process.st\/templates\/vacation-request-form\/"},"modified":"2024-02-29T01:21:59","modified_gmt":"2024-02-29T01:21:59","slug":"vacation-request-form","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/vacation-request-form\/","title":{"rendered":"Vacation Request Form"},"content":{"rendered":"<section id=\"introduction-to-the-vacation-request-form\">\n<h2>Introduction to the Vacation Request Form:<\/h2>\n<div class=\"image-content\">\n<figure>\n   <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gFzZJRdlF-oUn_PNi79HZA.png\" alt=\"Introduction to the Vacation Request Form:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/gFzZJRdlF-oUn_PNi79HZA.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>In 2019, the statistical geniuses at <a href=\"https:\/\/www.whosoff.com\/blog\/your-staff-in-numbers-essential-sickness-and-annual-leave-statistics\" rel=\"nofollow noopener\" target=\"_blank\">WhosOff, <\/a>recorded over 3.2 million annual leave bookings.<\/p>\n<p>That\u2019s a lot of holiday days.&nbsp;<\/p>\n<p>But mismanagement of annual leave can have a <a href=\"https:\/\/www.personneltoday.com\/hr\/ryanair-managing-annual-leave-five-common-employer-pitfalls\/\" rel=\"nofollow noopener\" target=\"_blank\">dramatic impact <\/a>on a company\u2019s business.&nbsp;<\/p>\n<p>Did you hear what happened with the&nbsp;Ryanair&nbsp;airline in 2017?<\/p>\n<p>They had to cancel <em>hundreds<\/em> of flights because they <a href=\"https:\/\/www.bbc.co.uk\/news\/business-41298931\" rel=\"nofollow noopener\" target=\"_blank\">failed to plan<\/a> a pilot\u2019s holiday properly. <\/p>\n<p>Ouch!&nbsp;<\/p>\n<p>So clearly, last-minute holiday requests and unforeseen calendar clashes can have a severe impact on <a href=\"https:\/\/www.whosoff.com\/blog\/your-staff-in-numbers-essential-sickness-and-annual-leave-statistics\" rel=\"nofollow noopener\" target=\"_blank\">productivity<\/a>.&nbsp;<\/p>\n<p>Having a process in place where employees can <strong>request holiday and line managers can approve or reject it<\/strong>, can prevent costly mistakes and keep the <a href=\"http:\/\/templatelab.com\/vacation-request-forms\/\" rel=\"nofollow noopener\" target=\"_blank\">schedules<\/a> in the office running smoothly.<\/p>\n<p>That\u2019s why <a href=\"https:\/\/www.process.st\" rel=\"nofollow noopener\" target=\"_self\">Process Street<\/a> has created this vacation request form. Use this form to make sure your company doesn\u2019t suffer as a result of an employee\u2019s holiday.<\/p>\n<p><a href=\"https:\/\/www.process.st\" rel=\"nofollow noopener\" target=\"_self\">Process Street<\/a> is <strong>super-powered checklists.<\/strong> It\u2019s the easiest way to manage your recurring tasks, procedures and workflows. <a href=\"https:\/\/www.process.st\/help\/docs\/getting-started-using-template-overview\/\" rel=\"nofollow noopener\" target=\"_self\">Create a template<\/a> and&nbsp;<a href=\"https:\/\/www.process.st\/help\/docs\/getting-started-run-a-checklist\/\" rel=\"nofollow noopener\" target=\"_self\">run individual checklists&nbsp;<\/a>for each member of your team. You can check tasks off as you work through them, set deadlines,&nbsp;<a href=\"https:\/\/www.process.st\/help\/docs\/approvals\/\" rel=\"nofollow noopener\" target=\"_self\">add approvals<\/a>, <a href=\"https:\/\/www.process.st\/help\/docs\/task-assignments\/\" rel=\"nofollow noopener\" target=\"_self\">assign tasks<\/a>, and <a href=\"https:\/\/www.process.st\/help\/docs\/template-overview\/\" rel=\"nofollow noopener\" target=\"_self\">track each team member's progress<\/a>. You can also <a href=\"https:\/\/www.process.st\/help\/docs\/zapier-examples\/\" rel=\"nofollow noopener\" target=\"_self\">connect to thousands of Apps<\/a> through <a href=\"https:\/\/zapier.com\/app\/zaps\" rel=\"nofollow noopener\" target=\"_blank\">Zapier<\/a> and automate your workflows even more.<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"complete-checklist-details\">\n<h2>Complete checklist details<\/h2>\n<div class=\"text-content\">\n<p><strong>Fill<\/strong> in the checklist <strong>details<\/strong> in the fields <strong>below.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Total holiday allocation (days) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Remaining holiday days: {{form.How_many_holiday_days_does_the_employee_have_remaining?}}<\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Comments: {{form.Holiday_consumption_comments}}<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"enter-holiday-request-details\">\n<h2>Enter holiday request details<\/h2>\n<div class=\"text-content\">\n<p class=\"style-danger\" style=\"text-align: center;\"><strong>THE EMPLOYEE WILL FILL THIS OUT<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Provide<\/strong> the holiday request <strong>details<\/strong> in the fields <strong>below.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Holiday date from: <\/label> <\/p>\n<div class=\"date-container\">\n    <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Holiday date to: <\/label> <\/p>\n<div class=\"date-container\">\n    <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Number of days taken: <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Comments: <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"give-approval\">\n<h2>Give approval<\/h2>\n<div class=\"text-content\">\n<p class=\"style-danger\" style=\"text-align: center;\"><span style=\"color: #333333;\"><strong>ON COMPLETION OF TASK 3, THIS TASK WILL BE ASSIGNED TO THE EMPLOYEES&nbsp; LINE MANAGER <\/strong><\/span><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Review<\/strong> the employees holiday request <strong>details<\/strong> and <strong>confirm<\/strong> if the request is <strong>accepted<\/strong> or<strong> rejected.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>Date from: {{form.Holiday_date_from:}}<\/p>\n<p>Date to: {{form.Holiday_date_to:}}<\/p>\n<p>Number of days taken: {{form.Number_of_days_taken:}}<\/p>\n<p>Comments: {{form.Comments:}}<\/p>\n<p>Employees total holiday allocation: {{form.Total_holiday_allocation_(days)}}<\/p>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Are these holiday dates approved? <\/label><br \/>\n   <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"inform-the-employee-that-their-request-has-been-rejected\">\n<h2>Inform the employee that their request has been rejected<\/h2>\n<div class=\"text-content\">\n<p><strong>Confirm<\/strong> why the holiday request has been <strong>rejected<\/strong> and send an<strong> email<\/strong> to the employee to <strong>update<\/strong> them.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Why was the holiday request rejected? <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"inform-the-employee-that-their-request-has-been-approved\">\n<h2>Inform the employee that their request has been approved<\/h2>\n<div class=\"text-content\">\n<p><strong>Send<\/strong> an email to the employee to <strong>confirm<\/strong> that their holiday request was <strong>accepted.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"record-employees-remaining-holiday-days\">\n<h2>Record employees remaining holiday days<\/h2>\n<div class=\"text-content\">\n<p class=\"style-danger\" style=\"text-align: center;\"><span style=\"color: #e15951;\"><strong><span style=\"color: #333333;\">ON COMPLETION OF TASK 6, THIS TASK WILL BE ASSIGNED TO THE HR MANAGER<\/span><\/strong><\/span><\/p>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><strong>Complete<\/strong> the fields <strong>below<\/strong> to <strong>update<\/strong> the employee's <strong>remaining<\/strong> holiday <strong>allocation.&nbsp;<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> How many holiday days does the employee have remaining? <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\">\n   <label> Holiday consumption comments <\/label><br \/>\n   <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<h4 style=\"text-align: center;\">Sources&nbsp;<\/h4>\n<ul>\n<li><a href=\"https:\/\/gravityflow.io\/\" rel=\"nofollow noopener\" target=\"_blank\">Gravity Flow<\/a> -<a href=\"https:\/\/docs.gravityflow.io\/article\/35-vacation-request\" rel=\"nofollow noopener\" target=\"_blank\"> A Vacation Request Process<\/a><\/li>\n<li><a href=\"https:\/\/www.whosoff.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Whos Off<\/a> - <a href=\"https:\/\/www.whosoff.com\/blog\/your-staff-in-numbers-essential-sickness-and-annual-leave-statistics\" rel=\"nofollow noopener\" target=\"_blank\">Your staff in numbers: essential sickness and annual leave statistics<\/a><\/li>\n<li><a href=\"https:\/\/www.personneltoday.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Personnel Today<\/a> - <a href=\"https:\/\/www.personneltoday.com\/hr\/ryanair-managing-annual-leave-five-common-employer-pitfalls\/\" rel=\"nofollow noopener\" target=\"_blank\">Managing annual leave: five common employer pitfalls<\/a><\/li>\n<li><a href=\"https:\/\/www.bbc.co.uk\/\" rel=\"nofollow noopener\" target=\"_blank\">BBC News<\/a> - <a href=\"https:\/\/www.bbc.co.uk\/news\/business-41298931\" rel=\"nofollow noopener\" target=\"_blank\">Ryanair cancels flights after 'messing up' pilot holidays<\/a><\/li>\n<li><a href=\"http:\/\/templatelab.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Template Lab<\/a> - <a href=\"http:\/\/templatelab.com\/vacation-request-forms\/\" rel=\"nofollow noopener\" target=\"_blank\">50 Professional Employee Vacation Request Forms<\/a><\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related Checklists:<\/h2>\n<div class=\"text-content\">\n<h4 style=\"text-align: center;\">Related Checklists&nbsp;<\/h4>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/employee-background-check\/\" rel=\"nofollow noopener\" target=\"_blank\">Employee Background Check<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/employee-relations\/\" rel=\"nofollow noopener\" target=\"_blank\">Employee Relations<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/performance-management\/\" rel=\"nofollow noopener\" target=\"_blank\">Performance Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/performance-review-template\/\" rel=\"nofollow noopener\" target=\"_blank\">Performance Review Template<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/recruitment-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Recruitment 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That\u2019s a lot of holiday days.&nbsp; But mismanagement of annual leave can have a dramatic impact on a company\u2019s business.&nbsp; Did you hear what happened with the&nbsp;Ryanair&nbsp;airline in 2017? 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