{"id":22919,"date":"2020-05-11T08:53:38","date_gmt":"2020-05-11T08:53:38","guid":{"rendered":"https:\/\/www.process.st\/templates\/variable-sop-structure-template\/"},"modified":"2024-02-29T02:08:47","modified_gmt":"2024-02-29T02:08:47","slug":"variable-sop-structure-template","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/variable-sop-structure-template\/","title":{"rendered":"Variable SOP Structure Template"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/r7sR58V7AM9i63mZwDxD0A.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/r7sR58V7AM9i63mZwDxD0A.png\"> <\/a><\/figure>\n<\/div>\n<div class=\"text-content\">\n<p>This <strong>variable standard operating procedure (SOP) template<\/strong> was developed specifically to provide a baseline structure for you to be able to utilize to create your own company procedures.&nbsp;<\/p>\n<p>Simple <strong>add this template directly to your Process Street account<\/strong>, and you'll have access to all of our features to edit the template in whichever way best suits your needs. Some of our editing capabilities include:<\/p>\n<ul>\n<li>Adding\/deleting tasks<\/li>\n<li>Form fields to record data<\/li>\n<li>Ability to add descriptive text or media to tasks<\/li>\n<li>Assigning team member roles to collaborate on procedures<\/li>\n<li>Using conditional logic to offer variable pathways depending on decisions made along the way<\/li>\n<li>Syncing the template with your existing software for better workflow automation<\/li>\n<\/ul>\n<p>We've included, throughout the structure, explanatory information to help build context for you as you move through the procedure, and also provided clear, completable tasks which make up the steps of the procedure.&nbsp;For example, you'll find <strong>form fields<\/strong> that you'll be able to use to gather necessary information.<\/p>\n<p>When you've edited the template to your liking, you can either run it as a checklist within Process Street, or you can&nbsp;<strong><a href=\"https:\/\/www.process.st\/help\/docs\/exporting-templates\/\" rel=\"nofollow noopener\" target=\"_blank\">export the template<\/a>&nbsp;as a PDF<\/strong> if you prefer a standalone or physical document.<\/p>\n<p><strong>Further info related to standard operating procedures<\/strong><\/p>\n<p>The basics of building standard operating procedures<\/p>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/process-library\/\" rel=\"nofollow noopener\" target=\"_blank\">How to Create and Organize The Perfect Process Library<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/business-systems\/\" rel=\"nofollow noopener\" target=\"_blank\">How to Create Business Systems Even When You Have No Time<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/policies-and-procedures\/\" rel=\"nofollow noopener\" target=\"_blank\">Processes, Policies and Procedures: Important Distinctions to Systemize Your Business<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/writing-standard-operating-procedures\/\" rel=\"nofollow noopener\" target=\"_blank\">16 Essential Steps to Writing Standard Operating Procedures<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/sop-templates\/\" rel=\"nofollow noopener\" target=\"_blank\">20 Free SOP Templates to Make Recording Processes Quick and Painless<\/a><span style=\"background-color: #fce8a7;\"><\/span><\/li>\n<\/ul>\n<p>Adherence to standard operating procedures and ISO standards<\/p>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/quality-management-system\/\" rel=\"nofollow noopener\" target=\"_blank\">What is a Quality Management System? The Key to ISO 9000<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/iso-9000-structure-template\/\" rel=\"nofollow noopener\" target=\"_blank\">ISO-9000 Structure Template<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/iso-9000-marketing-procedures\/\" rel=\"nofollow noopener\" target=\"_blank\">ISO-9000 Marketing Procedures<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/iso-audit\/\" rel=\"nofollow noopener\" target=\"_blank\">What is an ISO Audit? Free ISO 9000 Self-Audit Checklist (ISO 9004:2018)<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/iso-90042018-self-audit-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">ISO 9004:2018 Self-Audit Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/policy-and-procedure-template\/\" rel=\"nofollow noopener\" target=\"_blank\">How to Write an Actionable Policy and Procedure Template (ISO Compliant!)<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/agile-iso\/\" rel=\"nofollow noopener\" target=\"_blank\">Agile ISO: How to Combine Compliance with Rapid Process Improvement<\/a><\/li>\n<li><a href=\"https:\/\/medium.com\/@adam_51852\/agile-iso-a-holistic-business-process-management-framework-d0167ab31c01\" rel=\"nofollow noopener\" target=\"_blank\">Agile ISO: A Holistic Business Process Management Framework<\/a><\/li>\n<\/ul>\n<p>Using Process Street to get the most out of your standard operating procedures<\/p>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/what-is-bpm\/\" rel=\"nofollow noopener\" target=\"_blank\">What is BPM? The Ultimate Guide to Getting Started<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/help\/docs\/getting-started\/\" rel=\"nofollow noopener\" target=\"_blank\">Getting Started with Process Street<\/a><\/li>\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=12-njGvVKzY\" rel=\"nofollow noopener\" target=\"_blank\">Process Street Webinar - Conditional Logic<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/business-process-management-guide\/\" rel=\"nofollow noopener\" target=\"_blank\">The Complete Guide to Business Process Management (ebook)<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/small-business-automation-guide\/\" rel=\"nofollow noopener\" target=\"_blank\">Ultimate Guide to Small Business Automation with Zapier (ebook)<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/business-process-automation-guide\/\" rel=\"nofollow noopener\" target=\"_blank\">The Ultimate Guide to Business Process Automation (ebook)<\/a><span style=\"background-color: #fce8a7;\"><\/span><\/li>\n<\/ul>\n<hr>\n<h4>What is the \"Variable SOP Structure Template\"?<\/h4>\n<p>This SOP template is part of a series of innovative SOP structure templates, designed to make building, implementing, and following SOPs easier for everyone involved.<\/p>\n<p>The name of this template&nbsp;refers to the combination of fixed and variable instructions. Some parts of this template will be fixed (i.e. stuff you know will need to be done every time) while certain steps will be variable (i.e. the \"variable\" daily tasks you may not know until you start the process).<\/p>\n<p>Check out our article for more <a href=\"https:\/\/www.process.st\/sop-examples\" rel=\"nofollow noopener\" target=\"_blank\">SOP examples<\/a>, and to see the other templates for SOP innovation.<\/p>\n<hr>\n<p>At the end of this procedure, we've provided a list of the different standard operating procedure examples we've created. We've also made sure to include procedures that can be used by companies throughout various industries.<\/p>\n<p>All of the listed SOP procedures are publicly available. So that just means you can add any of them to your Process Street account and customize them to better suit you and your company's needs.<\/p>\n<\/div>\n<\/section>\n<section id=\"summary\">\n<h2>Summary:<\/h2>\n<div class=\"text-content\">\n<p><em>Edit this template to change the text in this section<\/em>.&nbsp;<\/p>\n<p>[Procedure Title]<\/p>\n<p><strong>Revision<\/strong>:<\/p>\n<p><strong>Date<\/strong>:&nbsp;<em>You can enter the date manually or use the date form field<\/em><\/p>\n<p><strong>Doc Numbe<\/strong>r:<\/p>\n<p><strong>Scope<\/strong>:&nbsp;<em>Describe when the procedure starts, when it finishes, and what other limitations are applied to the expected workflow.<\/em><\/p>\n<p><strong>Purpose<\/strong>:&nbsp;<em>Describe the output of the procedure and explain why it is constructed the way it is.<\/em><\/p>\n<\/div>\n<\/section>\n<section id=\"details\">\n<h2>Details:<\/h2>\n<div class=\"text-content\">\n<p><em>Edit this template to change the text in this section<\/em>.&nbsp;<\/p>\n<p>Revision and Approval<\/p>\n<ul>\n<li>[revision number] - [date] - [nature of changes] - [approved by]<\/li>\n<li>[revision number] - [date] - [nature of changes] - [approved by]<\/li>\n<li>[revision number] - [date] - [nature of changes] - [approved by]<\/li>\n<li>[revision number] - [date] - [nature of changes] - [approved by]<\/li>\n<\/ul>\n<p><strong>Responsibility<\/strong>:&nbsp;<em>Note who is responsible for this procedure and why it is their responsibility.<\/em><\/p>\n<p><strong>Definitions<\/strong>:&nbsp;<em>Use this section to explain any acronyms or technical terms which are used throughout the procedure. You can use bullet points.<\/em><\/p>\n<ul>\n<li><em>TT - Technical terminology<\/em><\/li>\n<li><em>ISK - Industry specific knowledge<\/em><\/li>\n<li><em>ETC - Et cetera<\/em><\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"step-1-rename-to-reflect-action\">\n<h2>Step 1 [Rename to reflect action]<\/h2>\n<div class=\"text-content\">\n<p><em>Rename the title of this step to reflect the action required.<\/em><\/p>\n<p><em>A good first step at the beginning of a procedure is to include some of the <strong>details<\/strong> of who is undertaking the task.<\/em><\/p>\n<p><em>See the example form fields below:<\/em><\/p>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Who is following this procedure? <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> What is the start date? <\/label><\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button><\/div>\n<\/div>\n<\/div>\n<div class=\"text-content\">\n<p><em>Including information like this at the beginning means people are held accountable for their work.<\/em><\/p>\n<\/div>\n<\/section>\n<section id=\"step-2\">\n<h2>Step 2<\/h2>\n<div class=\"text-content\">\n<p><em>A task may include <strong>subtasks<\/strong>.&nbsp;<\/em><\/p>\n<p><em>For subtasks you could use bullet points:<\/em><\/p>\n<ul>\n<li><em>Step 1<\/em><\/li>\n<li><em>Step 2<\/em><em><\/em><\/li>\n<li><em>Step 3<\/em><\/li>\n<\/ul>\n<p><em>However, a more actionable route might be to use the subtask field:<\/em><\/p>\n<\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Step 1<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Step 2<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Step 3<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"step-3\">\n<h2>Step 3<\/h2>\n<div class=\"text-content\">\n<p><em>Tasks in a procedure should not contain too much information.&nbsp;<\/em><\/p>\n<p><em>For some tasks <strong>explanatory work instructions<\/strong> are important.&nbsp;<\/em><\/p>\n<p><em>You can use image or video fields to display <strong>rich media<\/strong> if that will help the employee complete the task to the best of their ability.<\/em><a href=\"https:\/\/ps-attachments.s3.amazonaws.com\/ba0c573f-a7ac-4758-8b0a-0272f3488b6b\/kzQ4TkgmhYeCFCVVPkRIuA.jpg\" rel=\"nofollow noopener\" target=\"_blank\"><\/a><\/p>\n<\/div>\n<\/section>\n<section id=\"step-4\">\n<h2>Step 4<\/h2>\n<div class=\"text-content\">\n<p><em>If the standard operating procedures will be completed inside Process Street, it is wise to use <strong>form fields<\/strong> to collect information.<\/em><\/p>\n<p><em>Below you can see 3 example styles of fields you can use:<\/em><\/p>\n<ul>\n<li><em>Long text fields<\/em><\/li>\n<li><em>Dropdown fields<\/em><\/li>\n<li><em>Multi choice fields<\/em><\/li>\n<\/ul>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> This is a long text field <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\"> <label> This is a dropdown field <\/label> <select disabled=\"\" class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select><\/div>\n<\/div>\n<div class=\"multi-choice-content form-field-content\">\n<div class=\"form-group\"> <label> This is a multi choice field <\/label> <select disabled=\"\" class=\"form-control\"><option value=\"\">Multiple options can be selected from this list<\/option><\/select><\/div>\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Option 1<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Option 2<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Option 3<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"step-5\">\n<h2>Step 5<\/h2>\n<div class=\"text-content\">\n<p><em>If your employees are following standard operating procedures inside Process Street, then you can also add other <strong>features<\/strong>.&nbsp;<\/em><\/p>\n<p><em>You could add <strong>conditional logic<\/strong> so that the linear order of the procedure changes based on the information entered into the checklist.<\/em><\/p>\n<p><em>You could add <strong>Stop Tasks<\/strong> which enforce the order of a procedure and prevent the user from continuing with the process until the right steps have been completed in the right order.&nbsp;<\/em><\/p>\n<p><em>Or you could connect with <strong>Zapier<\/strong> to automate actions in other apps and webapps&nbsp;based on the completion of items in your Process Street checklist. Via Zapier, Process Street integrates with over 1,000 other products.<\/em><\/p>\n<p><em>You can see some examples below:<\/em><\/p>\n<ul>\n<li><a href=\"https:\/\/www.process.st\/help\/docs\/salesforce\/\" rel=\"nofollow noopener\" target=\"_blank\"><em>Salesforce + Process Street Integration<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/help\/docs\/zendesk\/\" rel=\"nofollow noopener\" target=\"_blank\"><em>Zendesk + Process Street Integration<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/help\/docs\/slack\/\" rel=\"nofollow noopener\" target=\"_blank\"><em>Slack + Process Street Integration<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/help\/docs\/gmail\/\" rel=\"nofollow noopener\" target=\"_blank\"><em>Gmail + Process Street Integration<\/em><\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"overview\">\n<h2>Overview:<\/h2>\n<div class=\"text-content\">\n<p><em>Include a diagram here to illustrate the <strong>flow of the process<\/strong>. See the example uploaded below.<\/em><\/p>\n<\/div>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tZTHvJ3-tyE0IcJfBs1AsQ.png\" alt=\"Overview:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/tZTHvJ3-tyE0IcJfBs1AsQ.png\"> <\/a><\/figure>\n<\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related Checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/ppc-audit-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">PPC Audit Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ppc-daily-campaign-review-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">PPC Daily Campaign Review Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ppc-weekly-campaign-review-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">PPC Weekly Campaign Review Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ppc-monthly-campaign-review-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">PPC Monthly Campaign Review Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/performance-marketing-ppc-keyword-competition-analysis-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Performance Marketing (PPC) Keyword Competition Analysis Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/new-facebook-ads-creation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">New Facebook Ads Creation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/daily-standup-meeting-checklist\/#related-checklists\" rel=\"nofollow noopener\" target=\"_blank\">Daily Standup Meeting Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/seo-checklist-the-keyword-research-process\/\" rel=\"nofollow noopener\" 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Design<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/graphic-design-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Graphic Design Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/creating-an-invoice\/\" rel=\"nofollow noopener\" target=\"_blank\">Creating an Invoice<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/logo-design-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Logo Design Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/blog-pre-publish-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Blog Pre-Publish Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/content-promotion-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Content Promotion Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/new-affiliate-onboarding\/\" rel=\"nofollow noopener\" target=\"_blank\">New Affiliate Onboarding<\/a><\/li>\n<li><a 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href=\"https:\/\/www.process.st\/templates\/accounts-payable-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Accounts Payable Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/income-profit-and-loss-statement-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Income (Profit and Loss) Statement Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/cash-flow-report\/\" rel=\"nofollow noopener\" target=\"_blank\">Cash Flow Report<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/balance-sheet-statement-preparation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Balance Sheet Statement Preparation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/business-tax-preparation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Business Tax Preparation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/annual-financial-report-template\/\" rel=\"nofollow noopener\" target=\"_blank\">Annual Financial Report Template<\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: This variable standard operating procedure (SOP) template was developed specifically to provide a baseline structure for you to be able to utilize to create your own company procedures.&nbsp; Simple add this template directly to your Process Street account, and you'll have access to all of our features to edit the template in whichever way [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":22920,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"10","template_description":"This SOP is an example of a procedure containing fixed and variable 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