{"id":23334,"date":"2020-06-26T13:20:59","date_gmt":"2020-06-26T13:20:59","guid":{"rendered":"https:\/\/www.process.st\/templates\/running-a-virtual-conference-checklist\/"},"modified":"2024-02-29T02:18:47","modified_gmt":"2024-02-29T02:18:47","slug":"running-a-virtual-conference-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/running-a-virtual-conference-checklist\/","title":{"rendered":"Running a Virtual Conference Checklist"},"content":{"rendered":"
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Introduction:<\/h2>\n
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\"Virtual events will not only help you reduce your carbon footprint, they also allow you to increase the reach of your message across the organization<\/em>\" - Five Challenges of Virtual Events<\/a>, Workz<\/a><\/p>\n

After months of hard work and planning, the day has finally arrived. The day of your virtual conference.<\/p>\n

Virtual conferences are set to take over<\/a> from traditional, real-life trade shows and conferences. <\/p>\n

Why? <\/p>\n

Cost<\/em> for one. According to technology company ON24<\/a> founder, Sharat Sharan: <\/p>\n

\"One of our biggest technology clients had a sales meeting earlier this year where they generally spend $5m (\u00a33.2m). They spent a tenth of that by holding a virtual conference<\/em>\" - Rise of the virtual conference<\/a>, BBC News<\/a><\/p>\n

Think about the cost savings you could make by running your conference remotely; you wouldn't need to fork out for hotel rooms, airfares, meals, and conference space.<\/p>\n

Talking of airfares, this is another reason to go digital with your conference.<\/p>\n

Virtual conferences reduce the carbon footprint by removing the need for attendees, hosts, speakers, and the conference team to travel to the conference venue.  <\/p>\n

But perhaps one of the biggest benefits of running a virtual conference is the opportunity it brings to reach a wider, global audience. Everyone<\/em>, no matter where they are in the world can attend your conference. <\/p>\n

However, despite these significant benefits, virtual conferences are sometimes harder to run than traditional conferences.<\/p>\n

You have to work harder to create engagement opportunities and keep your attendees from zoning out and turning off. Not to mention the potential technical hiccups and having to manage a variety of speakers, hosts, and team members who are perhaps located in several parts of the world. <\/p>\n

To make sure your conference goes as smoothly as possible on the day, and your audience remains engaged throughout, Process Street<\/a> has created this running a virtual conference checklist.<\/p>\n

This checklist will make sure your team knows exactly what they're doing, the speakers and hosts are ready to go, each session starts on time and goes without a hitch, your technical equipment works, and your attendees have the best experience.  <\/p>\n

Who is Process Street? <\/h4>\n

Process Street is super-powered checklists<\/strong>. It\u2019s the easiest way to manage your recurring tasks, procedures, and workflows. <\/p>\n

Create a template<\/a> and run individual checklists <\/a>for each member of your team.<\/p>\n

Check tasks off as you work through them, set deadlines, add approvals<\/a>, assign tasks<\/a>, and track each team member's progress<\/a>. <\/p>\n

You can also connect to thousands of Apps<\/a> through Zapier<\/a> and automate your workflows even more.<\/p>\n

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Enter checklist details<\/h2>\n
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Enter the checklist details by filling out the below fields.<\/p>\n

This will allow the conference planning team, or internal stakeholders, to pick up this process and know who to contact if they have any questions. <\/p>\n<\/p><\/div>\n

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