{"id":23792,"date":"2020-07-28T14:14:33","date_gmt":"2020-07-28T14:14:33","guid":{"rendered":"https:\/\/www.process.st\/templates\/hoa-audit-checklist\/"},"modified":"2024-02-29T02:32:23","modified_gmt":"2024-02-29T02:32:23","slug":"hoa-audit-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/hoa-audit-checklist\/","title":{"rendered":"HOA Audit Checklist"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/vYXDKT-ivMlmcs9bspNCkQ.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/vYXDKT-ivMlmcs9bspNCkQ.png\"> <\/a><\/figure>\n<\/div>\n<div class=\"text-content\">\n<p>An HOA audit is an <strong>analysis of the association\u2019s accounting records<\/strong>. It facilitates a better understanding of internal controls while providing a high level of assurance to unit owners, prospects, and third parties.<\/p>\n<p>It also provides the HOA with valuable knowledge that can help to improve the association.<\/p>\n<p><strong>Every HOA needs to conduct a financial audit at least once a year.<\/strong><\/p>\n<p>This checklist is <strong>designed to be used by both the CPA and the HOA President<\/strong> or other chosen representative of the association. There are certain approval tasks that require both parties to approve, and<strong> numerous opportunities to exchange information and collaborate<\/strong> throughout the audit process.<\/p>\n<p>From clarifying the objectives and timing of the audit to granting the CPA access to HOA records and receiving a final audit report, this checklist<strong> guides you through the entire audit process<\/strong>, ensuring that nothing is overlooked and each task is completed efficiently.<\/p>\n<p class=\"style-info\"><strong>Not sure if your HOA needs to do an external audit?<\/strong> Check out <a href=\"https:\/\/www.condocontrolcentral.com\/blog\/condo-homeowners-association-audit\/\" rel=\"nofollow noopener\" target=\"_blank\">this article by Condo Control Central<\/a> that outlines all of the circumstances in which an audit should be performed.&nbsp;<\/p>\n<h5>A little info about Process Street<\/h5>\n<p><a href=\"https:\/\/www.process.st\/\" rel=\"nofollow noopener\" target=\"_blank\">Process Street<\/a>&nbsp;is&nbsp;<strong>superpowered checklists<\/strong>. By using our software to document your processes, you are instantly creating an actionable workflow in which tasks can be assigned to team members, automated, and monitored in real-time to ensure they are being executed as intended, each and every time.<\/p>\n<p>The point is to&nbsp;<strong>minimize human error, increase accountability<\/strong>, and&nbsp;<strong>provide employees with all of the tools and information necessary<\/strong>&nbsp;to complete their tasks as effectively as possible.<\/p>\n<\/div>\n<\/section>\n<section id=\"enter-basic-details\">\n<h2>Enter basic details<\/h2>\n<div class=\"text-content\">\n<p>To kick things off, fill in some <strong>basic details regarding the HOA organization.<\/strong><\/p>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> HOA Name <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> HOA President <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> HOA Board Members <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Date of Last Audit <\/label><\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"enter-cpa-contact-details\">\n<h2>Enter CPA contact details<\/h2>\n<div class=\"text-content\">\n<p>Enter the<strong> contact details of the CPA<\/strong> you are hiring.<\/p>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> CPA Name <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> CPA Phone Number <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<\/section>\n<section id=\"preparation\">\n<h2>Preparation:<\/h2>\n<\/section>\n<section id=\"gather-all-financial-statements\">\n<h2>Gather all financial statements<\/h2>\n<div class=\"text-content\">\n<p>Gather all relevant <strong>financial documents<\/strong> to prepare for the audit.<\/p>\n<p>By completing the subtasks below you will <strong>ensure that no statement has been overlooked.<\/strong><\/p>\n<p>You can<strong> attach\/link to relevant documentation below.&nbsp;<\/strong><\/p>\n<\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Income statement<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Balance sheet<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Budget statement (current &amp; next year)<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      General ledger<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Bank reconciliations<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Payroll records<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       7<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Original invoice expenses<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       8<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Loan statements<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       9<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Copies of signed contracts &amp; leases<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       10<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Copies of insurance coverage<\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       11<\/div>\n<\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/div>\n<div class=\"item-name-static\">\n      Copies of reserve schedules<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Financial Documents (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<div class=\"text-content\">\n<p class=\"style-info\"><strong>Note:<\/strong> if you gather all financial documents and make them accessible from a secure link and <strong>enter that link in the above form field<\/strong>, it will be<strong> automatically populated in a following task's email template<\/strong>, making it super easy for you to provide the CPA with everything they need to get started.&nbsp;<\/p>\n<\/div>\n<\/section>\n<section id=\"planning\">\n<h2>Planning:<\/h2>\n<\/section>\n<section id=\"determine-objectives-of-the-audit\">\n<h2>Determine objectives of the audit<\/h2>\n<div class=\"text-content\">\n<p>In the form field below, clearly state what the objectives of the audit are.&nbsp;<\/p>\n<p>Generally, the objective of an audit is to form an<strong> independent opinion on the financial statements<\/strong> of the HOA. The opinion includes whether the financial statements show a <strong>true and fair view<\/strong>, and have been properly prepared in <strong>compliance with accounting standards.<\/strong><\/p>\n<p>Regardless, the objective of your audit will almost certainly be <strong>at least one of the following:<\/strong><\/p>\n<ol>\n<li>Accounts and statements verification<\/li>\n<li>Checking compliance with accounting policies<\/li>\n<li>Error and fraud detection<\/li>\n<li>Improve quality\/efficiency of business processes<\/li>\n<li>Assurance to investors<\/li>\n<li>Checking assets and liabilities to assess overall health<\/li>\n<\/ol>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Audit Objectives <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<\/section>\n<section id=\"determine-timing-of-fieldwork\">\n<h2>Determine timing of fieldwork<\/h2>\n<div class=\"text-content\">\n<p>Fieldwork refers to the <strong>detailed analysis of financial statements<\/strong>, particularly the income statement and balance sheet.<\/p>\n<p>In coordination with the CPA, <strong>determine the anticipated timing<\/strong> for conducting all of the necessary fieldwork.&nbsp;<\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Timing of Fieldwork <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Expected Completion Date <\/label><\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"determine-audit-report-deadline\">\n<h2>Determine audit report deadline<\/h2>\n<div class=\"text-content\">\n<p>Determine the <strong>deadline for the audit report<\/strong> which will be delivered to you by the CPA once the audit is fully complete.&nbsp;<\/p>\n<p>Depending on your <strong>state<\/strong>, there are <strong>specific rules and regulations<\/strong> regarding report deadlines as well as whether or not you need a CPA to create a report in the first place.&nbsp;<\/p>\n<p>For example, Florida law states:<\/p>\n<ul>\n<li>The audit report must be delivered to owners within 120 days of the HOA\u2019s fiscal year-end.<\/li>\n<li>HOA\u2019s with annual revenues more than $400,000 must have an audit by a CPA.<\/li>\n<li>HOA\u2019s with annual revenues of $400,000 or less must have a review, compilation, or report of cash receipts and expenditures by a CPA.<\/li>\n<\/ul>\n<\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Audit Report Deadline <\/label><\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button><\/div>\n<\/div>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Audit Report Timing Notes <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<\/section>\n<section id=\"determine-audit-fees\">\n<h2>Determine audit fees<\/h2>\n<div class=\"text-content\">\n<p>Before the CPA really gets to work, you must of course<strong> determine and confirm the audit fees.&nbsp;<\/strong><\/p>\n<\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Audit Fees <\/label><br \/>\n<input type=\"text\" placeholder=\"Something will be typed here...\" disabled=\"\" class=\"form-control\"><\/div>\n<\/div>\n<\/section>\n<section id=\"approval-audit-ready-to-begin\">\n<h2>Approval: Audit ready to begin<\/h2>\n<div class=\"approval-content\">\n<div class=\"header\">\n<div class=\"list-title\">\n    Will be submitted for approval:<\/div>\n<\/div>\n<div class=\"approval-rule-subject-tasks-list\">\n<ul class=\"list\">\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Determine objectives of the audit<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Determine timing of fieldwork<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Determine audit report deadline<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Determine audit fees<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"cpa-access\">\n<h2>CPA access:<\/h2>\n<\/section>\n<section id=\"grant-cpa-access-to-hoa-records\">\n<h2>Grant CPA access to HOA records<\/h2>\n<div class=\"text-content\">\n<p>Make sure that the CPA has been <strong>granted permission to access any records that they need<\/strong> for the audit.&nbsp;<\/p>\n<p>For example, the CPA will need a copy (or access to) the homeowners association\u2019s <strong>trial balance, general ledger, and journal entries<\/strong> to determine what accounts and transactions are material and significant to the audit.<\/p>\n<p>For your own record-keeping purposes, note down which documents the CPA has been granted access to.&nbsp;&nbsp;<\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Documents Accessible by the CPA <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<\/section>\n<section id=\"send-all-documents-to-the-cpa\">\n<h2>Send all documents to the CPA<\/h2>\n<div class=\"text-content\">\n<p>Now that you have gathered all of the relevant financial documents, you need to <strong>securely send them to the CPA<\/strong> so they can begin the audit.<\/p>\n<p><strong>Use the email template below<\/strong> to inform them that all financial documents have been gathered and are ready to be reviewed.&nbsp;<\/p>\n<\/div>\n<\/section>\n<section id=\"risk-assessment\">\n<h2>Risk assessment:<\/h2>\n<\/section>\n<section id=\"review-most-recently-audited-financial-statements\">\n<h2>Review most recently audited financial statements<\/h2>\n<div class=\"text-content\">\n<p>Conduct a thorough review of the <strong>most recently audited financial statements.&nbsp;<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Review Summary - Audited Financial Statements <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Audited Financial Statements (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"review-copies-of-annual-irs-tax-return-filings\">\n<h2>Review copies of annual IRS tax return filings<\/h2>\n<div class=\"text-content\">\n<p>Conduct a thorough review of the <strong>HOA's annual IRS tax return filings.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Review Summary - Annual IRS Tax Return Filings <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Annual IRS Tax Return Filings (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"review-annual-budget\">\n<h2>Review annual budget<\/h2>\n<div class=\"text-content\">\n<p>Conduct a thorough review of the <strong>HOA's annual budget.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Review Summary - Annual Budget <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Annual Budget (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"review-board-minutes\">\n<h2>Review board minutes<\/h2>\n<div class=\"text-content\">\n<p>Conduct a thorough review of the <strong>HOA's board minutes.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Review Summary - Board Minutes <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Board minutes (file) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"approval-risk-assessment-completed\">\n<h2>Approval: Risk assessment completed<\/h2>\n<div class=\"approval-content\">\n<div class=\"header\">\n<div class=\"list-title\">\n    Will be submitted for approval:<\/div>\n<\/div>\n<div class=\"approval-rule-subject-tasks-list\">\n<ul class=\"list\">\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Review board minutes<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Review annual budget<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Review copies of annual IRS tax return filings<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Review most recently audited financial statements<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"fieldwork\">\n<h2>Fieldwork:<\/h2>\n<\/section>\n<section id=\"evaluate-income-statement-and-balance-sheet\">\n<h2>Evaluate income statement and balance sheet<\/h2>\n<div class=\"text-content\">\n<p>Evaluate the <strong>HOA's income statement and balance sheet <\/strong>by means of<strong> analytical testing.<\/strong><\/p>\n<p>Analytical testing involves<strong> identifying relationships<\/strong> between an HOA\u2019s balance sheet and income statement.<\/p>\n<p class=\"style-info\">The most basic form of analytical testing is a<strong> variance analysis<\/strong>, where the current year\u2019s results are compared to the prior year\u2019s results.<\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Income Statement and Balance Sheet <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Income Statement and Balance Sheet (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"examine-bank-statements--reconciliations\">\n<h2>Examine bank statements &amp; reconciliations<\/h2>\n<div class=\"text-content\">\n<p>Examine the <strong>HOA's bank statements &amp; reconciliations.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Bank Statements &amp; Reconciliations <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Bank Statements &amp; Reconciliations (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"examine-vendor-contracts\">\n<h2>Examine vendor contracts<\/h2>\n<div class=\"text-content\">\n<p>Examine the <strong>HOA's vendor contracts <\/strong>to verify they are in compliance with state and federal regulations.<\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Vendor Contracts <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Vendor Contracts (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"examine-payroll-records\">\n<h2>Examine payroll records<\/h2>\n<div class=\"text-content\">\n<p>Examine the <strong>HOA's payroll records.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Payroll Records <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Payroll Records (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"examine-copies-of-signed-contracts-and-leases\">\n<h2>Examine copies of signed contracts and leases<\/h2>\n<div class=\"text-content\">\n<p>Examine the <strong>HOA's signed contracts and leases.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Signed Contracts and Leases <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Signed Contracts and Leases (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"verify-proof-of-ownership-land-buildings-equipment\">\n<h2>Verify proof of ownership (land, buildings, equipment)<\/h2>\n<div class=\"text-content\">\n<p>Look over documents that show <strong>proof of ownership<\/strong>, whether it be land, buildings, equipment, or any other asset that the HOA claims to have ownership of.&nbsp;<\/p>\n<p>Provide a <strong>brief summary<\/strong> of the evaluation below.&nbsp;<\/p>\n<p>You also <strong>attach and\/or link to relevant documentation.<\/strong><\/p>\n<\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Evaluation Summary - Proof of Ownership <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled=\"\" class=\"form-control\"><\/textarea><\/div>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Proof of Ownership (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"approval-fieldwork-successfully-completed\">\n<h2>Approval: Fieldwork successfully completed<\/h2>\n<div class=\"approval-content\">\n<div class=\"header\">\n<div class=\"list-title\">\n    Will be submitted for approval:<\/div>\n<\/div>\n<div class=\"approval-rule-subject-tasks-list\">\n<ul class=\"list\">\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Evaluate income statement and balance sheet<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Examine bank statements &amp; reconciliations<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Examine vendor contracts<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Examine payroll records<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Examine copies of signed contracts and leases<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Verify proof of ownership (land, buildings, equipment)<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"reporting\">\n<h2>Reporting:<\/h2>\n<\/section>\n<section id=\"sign-necessary-documents-to-verify-audit\">\n<h2>Sign necessary documents to verify audit<\/h2>\n<div class=\"text-content\">\n<p>As part of the&nbsp;<a href=\"https:\/\/www.davis-stirling.com\/Audit\/tabid\/1204\/Default.aspx#axzz1rs6hcvsb\" rel=\"nofollow noopener\" target=\"_blank\">review\/audit<\/a>&nbsp;process,<strong> CPAs require a signed \"Management Representation Letter\"<\/strong> describing the management practices of the association.<\/p>\n<p>\"Management\" includes board members. The letter is one of the steps CPAs must follow to satisfy the review and auditing standards issued by the American Institute of CPAs.<\/p>\n<p class=\"style-info\">Typically, the signatures of<strong> two board members (usually the president and treasurer)<\/strong> and the <strong>manager<\/strong> are required.<\/p>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Signed Audit Documentation (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"receive-a-draft-financial-report\">\n<h2>Receive a draft financial report<\/h2>\n<div class=\"text-content\">\n<p>The audit report is issued after the CPA is satisfied that the homeonwers' association\u2019s<strong> books and records are free of material misstatement and properly stated in accordance with GAAP.<\/strong><\/p>\n<p>You can<strong> attach and\/or link to the draft financial report below.&nbsp;<\/strong><\/p>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Draft Financial Report (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"approval-financial-report\">\n<h2>Approval: Financial report<\/h2>\n<div class=\"approval-content\">\n<div class=\"header\">\n<div class=\"list-title\">\n    Will be submitted for approval:<\/div>\n<\/div>\n<div class=\"approval-rule-subject-tasks-list\">\n<ul class=\"list\">\n<li>\n<div class=\"approval-rule-subject-tasks-list-item\">\n<div class=\"item\">\n<div class=\"container\"> <span class=\"title\">Receive a draft financial report<\/span><\/p>\n<div class=\"body\">\n         Will be submitted<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"issue-final-audit-report-to-the-hoa\">\n<h2>Issue final audit report to the HOA<\/h2>\n<div class=\"text-content\">\n<p>Now that all the necessary documents have been<strong> signed<\/strong> and the draft financial report has been<strong> approved<\/strong>, it is time to <strong>issue the final report to the HOA.&nbsp;<\/strong><\/p>\n<p>You can<strong> attach and\/or link to the final audit report below.&nbsp;<\/strong><\/p>\n<\/div>\n<div class=\"file-field-content form-field-content\">\n<div class=\"form-group\"> <label> Final Audit Report (File) <\/label><\/p>\n<div class=\"file-container\"> <button type=\"button\" disabled=\"\" class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button><\/div>\n<\/div>\n<\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/clarksimsonmiller.com\/year-end-checklist-closing-books\/\" rel=\"nofollow noopener\" target=\"_blank\">Clark Simson Miller - <em>Closing the Books? Use This Year-End Checklist<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.capmanagement.com\/year-end-checklist-for-hoa-boards\/\" rel=\"nofollow noopener\" target=\"_blank\">CAP Management - <em>Year-End Checklist for HOA Boards<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.condocontrolcentral.com\/blog\/condo-homeowners-association-audit\/\" rel=\"nofollow noopener\" target=\"_blank\">Phillip Livingston - <em>What is A Condo or Homeowners Association Audit and When Do You Need One<\/em><\/a><\/li>\n<li><a href=\"https:\/\/ggroupcpas.com\/article\/is-your-association-prepared-for-the-annual-audit-get-the-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Goldklang Group - <em>Is Your Association Prepared for the Annual Audit?<\/em><\/a><\/li>\n<li><a href=\"http:\/\/tyndallcpa.com\/articles\/audit_of_homeowners_associations_CPA_Audit_Process.htm\" rel=\"nofollow noopener\" target=\"_blank\">Glenn Tyndall - <em>Audit of Homeowners Associations: CPA's Audit Process<\/em><\/a><\/li>\n<li><a href=\"https:\/\/www.menzies.co.uk\/helping-you\/audit-compliance\/what-is-an-audit\/#:~:text=The%20objective%20of%20an%20audit%20is%20to%20form%20an%20independent,in%20accordance%20with%20accounting%20standards.\" rel=\"nofollow noopener\" target=\"_blank\">James Hadfield - <em>What is an Audit?<\/em><\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-budget-preparation-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Budget Preparation Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-property-maintenance-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Property Maintenance Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-home-cleaning-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Home Cleaning Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-newsletter-template\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Newsletter Template<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-board-meeting-agenda-template\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Board Meeting Agenda Template<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-annual-board-organization-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Annual Board Organization Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/hoa-transition-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">HOA Transition Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/pre-listing-house-cleaning-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Pre-Listing House Cleaning Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/home-staging-guide\/\" rel=\"nofollow noopener\" target=\"_blank\">Home Staging Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/house-viewing-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">House Viewing Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/real-estate-listing\/\" rel=\"nofollow noopener\" target=\"_blank\">Real Estate Listing<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/real-estate-sales-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Real Estate Sales Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/home-inspection-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Home Inspection Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/tenant-screening-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Tenant Screening Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/tenant-onboarding-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Tenant Onboarding Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/tenant-move-out-checklist-for-landlords\/\" rel=\"nofollow noopener\" target=\"_blank\">Tenant Move-Out Checklist for Landlords<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/tenant-eviction-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Tenant Eviction Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/landlord-screening-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Landlord Screening Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/landlord-onboarding-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Landlord Onboarding Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/landlord-offboarding-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Landlord Offboarding Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/apartment-building-maintenance-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Apartment Building Maintenance Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/maintenance-log-setup-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Maintenance Log Setup Checklist<\/a><\/li>\n<\/ul>\n<\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: An HOA audit is an analysis of the association\u2019s accounting records. It facilitates a better understanding of internal controls while providing a high level of assurance to unit owners, prospects, and third parties. It also provides the HOA with valuable knowledge that can help to improve the association. Every HOA needs to conduct a [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":23793,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"35","template_description":"Run this checklist to conduct a full HOA financial audit in coordination with a CPA.","template_id":"m9zzG4VGtxt9AmaeP9RB4A","task_0":"Introduction:","task_slug_0":"introduction","task_1":"Enter basic details","task_slug_1":"enter-basic-details","task_2":"Enter CPA contact details","task_slug_2":"enter-cpa-contact-details","task_3":"Preparation:","task_slug_3":"preparation","task_4":"Gather all financial statements","task_slug_4":"gather-all-financial-statements","task_5":"Planning:","task_slug_5":"planning","task_6":"Determine objectives of the audit","task_slug_6":"determine-objectives-of-the-audit","task_7":"Determine timing of fieldwork","task_slug_7":"determine-timing-of-fieldwork","task_8":"Determine audit report deadline","task_slug_8":"determine-audit-report-deadline","task_9":"Determine audit fees","task_slug_9":"determine-audit-fees","task_10":"Approval: Audit ready to begin","task_slug_10":"approval-audit-ready-to-begin","task_11":"CPA access:","task_slug_11":"cpa-access","task_12":"Grant CPA access to HOA records","task_slug_12":"grant-cpa-access-to-hoa-records","task_13":"Send all documents to the CPA","task_slug_13":"send-all-documents-to-the-cpa","task_14":"Risk assessment:","task_slug_14":"risk-assessment","task_15":"Review most recently audited financial statements","task_slug_15":"review-most-recently-audited-financial-statements","task_16":"Review copies of annual IRS tax return filings","task_slug_16":"review-copies-of-annual-irs-tax-return-filings","task_17":"Review annual budget","task_slug_17":"review-annual-budget","task_18":"Review board minutes","task_slug_18":"review-board-minutes","task_19":"Approval: Risk assessment completed","task_slug_19":"approval-risk-assessment-completed","task_20":"Fieldwork:","task_slug_20":"fieldwork","task_21":"Evaluate income statement and balance sheet","task_slug_21":"evaluate-income-statement-and-balance-sheet","task_22":"Examine bank statements &amp; 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