{"id":31491,"date":"2023-09-13T05:07:54","date_gmt":"2023-09-13T05:07:54","guid":{"rendered":"https:\/\/www.process.st\/templates\/workshop-planning-checklist\/"},"modified":"2024-03-05T14:02:20","modified_gmt":"2024-03-05T14:02:20","slug":"workshop-planning-checklist","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/workshop-planning-checklist\/","title":{"rendered":"Workshop Planning Checklist"},"content":{"rendered":"\n<section id=\"identify-the-purpose-of-the-workshop\"> \n <h2>Identify the purpose of the workshop<\/h2>\n <div class=\"text-content\">\n   This task is crucial in setting the overall direction and goals of the workshop. It aims to define the specific objectives and outcomes to be achieved through the workshop. By identifying the purpose of the workshop, the planning process can be tailored to meet these goals effectively. What are some potential challenges that may arise in determining the purpose of the workshop? How can these challenges be overcome? \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Describe the purpose of the workshop <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"determine-the-ideal-number-of-participants\"> \n <h2>Determine the ideal number of participants<\/h2>\n <div class=\"text-content\">\n   Determining the ideal number of participants is crucial to ensure the workshop is effective and engaging. It involves considering factors such as the workshop's nature, the available resources, and the desired level of interaction. What are some potential challenges in determining the ideal number of participants? How can these challenges be overcome? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Ideal number of participants <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"select-a-suitable-date-and-time\"> \n <h2>Select a suitable date and time<\/h2>\n <div class=\"text-content\">\n   This task involves coordinating schedules and identifying a date and time that works best for all stakeholders. Consider potential conflicts, holidays, and other events that may affect attendance. What factors should be considered when selecting a suitable date and time? \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Select a suitable date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"choose-a-suitable-venue\"> \n <h2>Choose a suitable venue<\/h2>\n <div class=\"text-content\">\n   Selecting a suitable venue is essential to ensure the workshop's success. Consider factors such as location, accessibility, capacity, amenities, and cost. What are some potential challenges in choosing a suitable venue? How can these challenges be addressed? \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Describe the preferred characteristics of the venue <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-venue-selection\"> \n <h2>Approval: Venue Selection<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Choose a suitable venue<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"prepare-a-detailed-workshop-agenda\"> \n <h2>Prepare a detailed workshop agenda<\/h2>\n <div class=\"text-content\">\n   A detailed workshop agenda provides participants with a clear outline of the workshop's activities, topics, and timings. It helps ensure the workshop runs smoothly and achieves its goals. What are some key elements to include in a detailed workshop agenda? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Key elements of the workshop agenda <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"identify-and-invite-speakers\"> \n <h2>Identify and invite speakers<\/h2>\n <div class=\"text-content\">\n   Identifying and inviting suitable speakers is crucial for delivering high-quality content and expertise during the workshop. Consider the topics, experience, and relevance of potential speakers. How can potential speakers be identified and invited effectively? \n <\/div> \n <div class=\"multi-select-content form-field-content\"> \n  <div class=\"form-group\"> <label> Identify and invite speakers <\/label> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Research potential speakers \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Contact speakers \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Confirm availability \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Send invitation \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       5 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Follow up \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"multi-choice-content form-field-content\"> \n  <div class=\"form-group\"> <label> Topic expertise <\/label> <select disabled class=\"form-control\"> <option value=\"\">Multiple options can be selected from this list<\/option> <\/select> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Technology \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Business \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Healthcare \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Education \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       5 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Entertainment \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Additional speaker requirements or preferences <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-speakers-list\"> \n <h2>Approval: Speakers List<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Identify and invite speakers<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"prepare-and-send-out-invitations-to-participants\"> \n <h2>Prepare and send out invitations to participants<\/h2>\n <div class=\"text-content\">\n   This task involves creating and sending out formal invitations to the intended workshop participants. The invitations should include necessary information such as date, time, venue, and agenda. How can invitations be created and sent out effectively? \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Select participants <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"arrange-for-necessary-technology-and-equipment\"> \n <h2>Arrange for necessary technology and equipment<\/h2>\n <div class=\"text-content\">\n   In this task, you will arrange for the necessary technology and equipment for the workshop. Consider the specific requirements of the workshop, such as audiovisual equipment, projectors, microphones, laptops, and internet connectivity. It may be necessary to coordinate with the venue or external providers to ensure all technical needs are met. What technology and equipment are required for this workshop? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Technology and Equipment <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"organize-catering-services\"> \n <h2>Organize catering services<\/h2>\n <div class=\"text-content\">\n   This task involves organizing catering services for the workshop. Consider the duration of the workshop, dietary restrictions or preferences of participants, and the budget. It may be necessary to research and contact catering companies or venues with catering options. What catering services are needed for this workshop? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Catering Services <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"design-and-print-workshop-materials\"> \n <h2>Design and print workshop materials<\/h2>\n <div class=\"text-content\">\n   In this task, you will design and print the necessary workshop materials. This can include handouts, worksheets, name badges, signage, or any other materials required for the workshop. Consider the branding and visual identity of the workshop materials. It may be necessary to work with a graphic designer or printing company. What workshop materials need to be designed and printed? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Workshop Materials <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"finalize-and-distribute-workshop-agenda\"> \n <h2>Finalize and distribute workshop agenda<\/h2>\n <div class=\"text-content\">\n   This task involves finalizing the workshop agenda and distributing it to participants. Ensure that all details are accurate and up to date. Consider using a digital platform or email system to share the agenda efficiently. When should the final workshop agenda be distributed? \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"email-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Participant Email <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"coordinate-with-speakers-on-presentation-details\"> \n <h2>Coordinate with speakers on presentation details<\/h2>\n <div class=\"text-content\">\n   In this task, you will coordinate with speakers on presentation details. This includes confirming their availability, discussing presentation topics and format, and providing any necessary guidelines or materials. It is important to establish clear communication channels to ensure a smooth coordination process. What specific details need to be coordinated with the speakers? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Presentation Details <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"confirmation-of-attendees\"> \n <h2>Confirmation of attendees<\/h2>\n <div class=\"text-content\">\n   This task involves confirming the attendance of workshop participants. Contact each participant individually to confirm their availability and attendance. Tracking responses and following up with reminders may be necessary. Who has confirmed their attendance for this workshop? \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Confirmed Attendees <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"set-up-the-venue\"> \n <h2>Set up the venue<\/h2>\n <div class=\"text-content\">\n   In this task, you will set up the workshop venue. This includes arranging seating, ensuring necessary equipment is functional, setting up displays or signage, and making the space welcoming and comfortable for participants. It may be necessary to have a team available to assist with the setup process. What needs to be done to set up the workshop venue? \n <\/div> \n <div class=\"multi-select-content form-field-content\"> \n  <div class=\"form-group\"> <label> Setup Tasks <\/label> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Arrange seating \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Check equipment \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Set up displays \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Prepare materials \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Setup Team Members <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"conduct-a-rehearsal\"> \n <h2>Conduct a rehearsal<\/h2>\n <div class=\"text-content\">\n   In this task, you will conduct a rehearsal for the workshop. This includes running through the agenda, testing equipment and technology, and ensuring all presenters are prepared and comfortable. It is important to address any issues or concerns during the rehearsal to minimize disruptions during the actual workshop. What needs to be rehearsed for this workshop? \n <\/div> \n <div class=\"multi-select-content form-field-content\"> \n  <div class=\"form-group\"> <label> Rehearsal Tasks <\/label> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Run through agenda \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Test equipment \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Prepare presenters \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Address concerns \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Rehearsal Team Members <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-final-runthrough\"> \n <h2>Approval: Final Run-through<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Conduct a rehearsal<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"host-the-workshop\"> \n <h2>Host the workshop<\/h2>\n <div class=\"text-content\">\n   In this task, you will host the workshop. This includes welcoming participants, facilitating activities and discussions, managing time, and ensuring a smooth flow of the event. It is important to be organized, attentive, and responsive to meet the needs and expectations of participants. Who will be responsible for hosting this workshop? \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Workshop Host <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"collect-feedback-from-participants\"> \n <h2>Collect feedback from participants<\/h2>\n <div class=\"text-content\">\n   This task involves collecting feedback from workshop participants. Consider using a survey or feedback form to gather insights on their experience, satisfaction, and suggestions for improvement. It may be necessary to provide clear instructions and a deadline for submitting feedback. How will feedback be collected from workshop participants? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Feedback Collection Method <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"evaluate-workshop-success-and-identify-improvements-for-future-events\"> \n <h2>Evaluate workshop success and identify improvements for future events<\/h2>\n <div class=\"text-content\">\n   In this task, you will evaluate the success of the workshop and identify improvements for future events. Analyze participant feedback, assess the achievement of workshop objectives, and review the overall organization and execution. This evaluation will provide valuable insights for enhancing future workshops. What were the key successes and areas for improvement in this workshop? \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Workshop Success <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Areas for Improvement <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Identify the purpose of the workshop This task is crucial in setting the overall direction and goals of the workshop. It aims to define the specific objectives and outcomes to be achieved through the workshop. By identifying the purpose of the workshop, the planning process can be tailored to meet these goals effectively. What are [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"\ud83d\udccb","cover_icon_url":"","tasks_count":"21","template_description":"","template_id":"jiaI49Kz5esxPoZTjAtGEA","task_0":"Identify the purpose of the workshop","task_slug_0":"identify-the-purpose-of-the-workshop","task_1":"Determine the ideal number of participants","task_slug_1":"determine-the-ideal-number-of-participants","task_2":"Select a suitable date and time","task_slug_2":"select-a-suitable-date-and-time","task_3":"Choose a suitable venue","task_slug_3":"choose-a-suitable-venue","task_4":"Approval: Venue Selection","task_slug_4":"approval-venue-selection","task_5":"Prepare a detailed workshop agenda","task_slug_5":"prepare-a-detailed-workshop-agenda","task_6":"Identify and invite 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