{"id":36238,"date":"2024-01-13T07:04:26","date_gmt":"2024-01-13T07:04:26","guid":{"rendered":"https:\/\/www.process.st\/templates\/six-sigma-communication-plan-template\/"},"modified":"2024-03-05T16:26:56","modified_gmt":"2024-03-05T16:26:56","slug":"six-sigma-communication-plan-template","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/six-sigma-communication-plan-template\/","title":{"rendered":"Six Sigma Communication Plan Template"},"content":{"rendered":"\n<section id=\"identify-all-stakeholders\"> \n <h2>Identify all stakeholders<\/h2>\n <div class=\"text-content\">\n   Identify and list all the stakeholders involved in the Six Sigma communication plan. This includes individuals and groups who have an interest or influence in the project. Consider employees, managers, customers, suppliers, and any other relevant parties. The stakeholder list will help ensure effective communication and engagement throughout the process. \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Stakeholder Name <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Stakeholder Role <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"develop-the-communication-objectives\"> \n <h2>Develop the Communication Objectives<\/h2>\n <div class=\"text-content\">\n   Define the communication objectives for the Six Sigma initiative. These objectives should align with the overall goals of the project and focus on key messages that need to be conveyed to stakeholders. Consider the purpose of communication, desired outcomes, target audience, and key information to be shared. \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Objective <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"establish-the-methodology-for-six-sigma\"> \n <h2>Establish the Methodology for Six Sigma<\/h2>\n <div class=\"text-content\">\n   Determine the methodology to be used for the Six Sigma project. This could include DMAIC (Define, Measure, Analyze, Improve, Control) or other Six Sigma methodologies. Identify the key steps and processes involved in the methodology to ensure effective communication and understanding among team members. \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Methodology <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"determine-the-frequency-of-communication\"> \n <h2>Determine the Frequency of Communication<\/h2>\n <div class=\"text-content\">\n   Decide how often communication will take place throughout the Six Sigma project. Consider the needs and preferences of stakeholders, the complexity of the project, and the level of detail required. This will help establish a communication schedule and ensure regular updates and engagement. \n <\/div> \n <div class=\"select-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Frequency <\/label> <select disabled class=\"form-control\"> <option value=\"An option will be selected here\">An option will be selected here<\/option> <\/select> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Daily \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Weekly \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Bi-weekly \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Monthly \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       5 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      As needed \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Other Frequency <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"setup-the-mode-of-communication\"> \n <h2>Setup the Mode of Communication<\/h2>\n <div class=\"text-content\">\n   Choose the mode of communication that will be used for the Six Sigma project. This could include meetings, emails, phone calls, video conferencing, or other communication channels. Consider the preferences and accessibility of stakeholders to ensure effective communication. \n <\/div> \n <div class=\"multi-choice-content form-field-content\"> \n  <div class=\"form-group\"> <label> Communication Mode <\/label> <select disabled class=\"form-control\"> <option value=\"\">Multiple options can be selected from this list<\/option> <\/select> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Meetings \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Emails \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Phone Calls \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Video Conferencing \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       5 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Other \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Other Mode <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"design-the-six-sigma-communication-template\"> \n <h2>Design the Six Sigma Communication Template<\/h2>\n <div class=\"text-content\">\n   Create a communication template that will be used to convey information about the Six Sigma project. This template should include key sections such as project updates, progress reports, action items, and contact information. The template should be clear, concise, and visually appealing to ensure effective communication. \n <\/div> \n <div class=\"file-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Communication Template <\/label> \n   <div class=\"file-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"validate-the-communication-template-design\"> \n <h2>Validate the Communication Template design<\/h2>\n <div class=\"text-content\">\n   Review and validate the design of the Six Sigma communication template. Ensure that the template meets the needs of stakeholders, conveys information effectively, and is visually appealing. Make any necessary adjustments or revisions to improve the template and enhance communication. \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Feedback <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-design-validation\"> \n <h2>Approval: Design Validation<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Design the Six Sigma Communication Template<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"train-communication-team-members-on-six-sigma-methodology\"> \n <h2>Train communication team members on Six Sigma Methodology<\/h2>\n <div class=\"text-content\">\n   Provide training to the communication team members on the Six Sigma methodology. This training should include an overview of the methodology, key concepts and tools, and how it relates to the communication plan. Ensure that team members have a clear understanding of Six Sigma to effectively communicate with stakeholders. \n <\/div> \n <div class=\"members-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select> \n  <\/div> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Training Date <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"finalize-the-communication-schedule\"> \n <h2>Finalize the Communication Schedule<\/h2>\n <div class=\"text-content\">\n   Create a detailed communication schedule for the Six Sigma project. This schedule should outline when and how communication will occur, who will be responsible for each communication activity, and any specific requirements or deadlines. The schedule should be shared with all stakeholders to ensure alignment and coordination. \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Communication Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Activity <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Responsible Person <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Requirements <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"deploy-the-six-sigma-communication-plan\"> \n <h2>Deploy the Six Sigma Communication Plan<\/h2>\n <div class=\"text-content\">\n   Implement the finalized communication plan for the Six Sigma project. Ensure that all stakeholders are informed about the plan, their roles and responsibilities, and the expected communication activities. Start executing the communication activities according to the schedule and maintain regular updates and engagement. \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Deployment Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"multi-choice-content form-field-content\"> \n  <div class=\"form-group\"> <label> Communication Method <\/label> <select disabled class=\"form-control\"> <option value=\"\">Multiple options can be selected from this list<\/option> <\/select> \n  <\/div> \n  <ul class=\"items\"> \n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       1 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Meetings \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       2 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Emails \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       3 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Phone Calls \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       4 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Video Conferencing \n    <\/div> <\/li>\n   <li class=\"item\"> \n    <div class=\"step-number-container\"> \n     <div class=\"step-number\">\n       5 \n     <\/div> \n    <\/div> \n    <div class=\"step-checkbox-container\"> \n     <div class=\"step-checkbox\"><\/div> \n    <\/div> \n    <div class=\"item-name-static\">\n      Other \n    <\/div> <\/li> \n  <\/ul> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Other Method <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"monitor-the-effectiveness-of-the-communication-plan\"> \n <h2>Monitor the effectiveness of the Communication Plan<\/h2>\n <div class=\"text-content\">\n   Regularly assess and monitor the effectiveness of the Six Sigma communication plan. Collect feedback from stakeholders, evaluate the quality and impact of communication activities, and identify any gaps or areas for improvement. This will help ensure that communication is efficient, relevant, and meets the needs of stakeholders. \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Feedback <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"initiate-necessary-adjustmentsrevisions-to-communication-plan\"> \n <h2>Initiate Necessary Adjustments\/Revisions to Communication Plan<\/h2>\n <div class=\"text-content\">\n   Based on the feedback and evaluation of the communication plan, identify any necessary adjustments or revisions. This could include changes to the communication schedule, template, frequency, mode, or content. Ensure that these adjustments or revisions align with the overall goals and objectives of the Six Sigma project. \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Adjustments\/Revisions <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-revised-plan\"> \n <h2>Approval: Revised Plan<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Initiate Necessary Adjustments\/Revisions to Communication Plan<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"implement-the-adjustmentsrevisions\"> \n <h2>Implement the Adjustments\/Revisions<\/h2>\n <div class=\"text-content\">\n   Apply the identified adjustments or revisions to the Six Sigma communication plan. Update the communication template, schedule, mode, frequency, or content based on the feedback and evaluation. Communicate the changes to all stakeholders and ensure their understanding and acceptance. \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Implementation Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Changes Made <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"conduct-regular-briefing-on-the-progress-of-the-six-sigma-initiative\"> \n <h2>Conduct regular briefing on the progress of the Six Sigma initiative<\/h2>\n <div class=\"text-content\">\n   Organize regular briefings to update stakeholders on the progress of the Six Sigma initiative. Share project updates, milestones achieved, challenges faced, and any upcoming milestones or activities. This will keep stakeholders informed and engaged, and provide an opportunity for feedback and input. \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Briefing Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"text-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Topics Covered <\/label> \n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\"> \n  <\/div> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Feedback <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"gather-feedback-from-stakeholders\"> \n <h2>Gather feedback from stakeholders<\/h2>\n <div class=\"text-content\">\n   Collect feedback from stakeholders on the Six Sigma initiative, communication plan, and their overall experience. Use feedback forms, surveys, interviews, or other methods to gather information. This feedback will help identify strengths, weaknesses, and areas for improvement in the communication process. \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Feedback <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"update-the-communication-plan-based-on-feedback\"> \n <h2>Update the Communication Plan based on Feedback<\/h2>\n <div class=\"text-content\">\n   Analyze the feedback received from stakeholders and identify areas for improvement in the communication plan. Update the plan accordingly to address any gaps, enhance communication effectiveness, and meet the needs of stakeholders. Ensure that the updated plan is shared with all relevant parties. \n <\/div> \n <div class=\"date-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Update Date <\/label> \n   <div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n <div class=\"textarea-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Changes Made <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"approval-updated-plan\"> \n <h2>Approval: Updated Plan<\/h2>\n <div class=\"approval-content\"> \n  <div class=\"header\"> \n   <div class=\"list-title\">\n    Will be submitted for approval:\n   <\/div> \n  <\/div> \n  <div class=\"approval-rule-subject-tasks-list\"> \n   <ul class=\"list\"> \n    <li> \n     <div class=\"approval-rule-subject-tasks-list-item\"> \n      <div class=\"item\"> \n       <div class=\"container\"> <span class=\"title\">Update the Communication Plan based on Feedback<\/span> \n        <div class=\"body\">\n         Will be submitted\n        <\/div> \n       <\/div> \n      <\/div> \n     <\/div> <\/li> \n   <\/ul> \n  <\/div> \n <\/div> \n<\/section> \n<section id=\"keep-an-updated-version-of-the-plan-easily-accessible-for-all-stakeholders\"> \n <h2>Keep an updated version of the plan easily accessible for all stakeholders<\/h2>\n <div class=\"text-content\">\n   Ensure that all stakeholders have easy access to the updated version of the communication plan. Share the plan through a centralized platform, such as an intranet or project management tool. This will facilitate transparency, alignment, and engagement among stakeholders throughout the Six Sigma project. \n <\/div> \n <div class=\"file-field-content form-field-content\"> \n  <div class=\"form-group\"> <label> Communication Plan <\/label> \n   <div class=\"file-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-upload btn-icon\"><\/i> File will be uploaded here <\/button> \n   <\/div> \n  <\/div> \n <\/div> \n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Identify all stakeholders Identify and list all the stakeholders involved in the Six Sigma communication plan. This includes individuals and groups who have an interest or influence in the project. Consider employees, managers, customers, suppliers, and any other relevant parties. The stakeholder list will help ensure effective communication and engagement throughout the process. 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