{"id":4164,"date":"2016-01-23T13:35:13","date_gmt":"2016-01-23T13:35:13","guid":{"rendered":"https:\/\/www.process.st\/templates\/inventory-management-process\/"},"modified":"2024-02-28T16:22:26","modified_gmt":"2024-02-28T16:22:26","slug":"inventory-management-process","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/inventory-management-process\/","title":{"rendered":"Inventory Management Process"},"content":{"rendered":"<section id=\"introduction\">\n<h2>Introduction:<\/h2>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/vcPQi0c-nOlT1h1nd0ZHvg.png\" alt=\"Introduction:\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/vcPQi0c-nOlT1h1nd0ZHvg.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<div class=\"text-content\">\n<p><a href=\"http:\/\/www.count-it.com\/5-surprising-inventory-management-statistics\/\" rel=\"nofollow\">Statistics show<\/a> that 1 out of every 2 businesses are not properly managing their inventory.<\/p>\n<p>Sure, that may not be alarming by itself - after all, if half of all businesses neglect it, why shouldn't you do the same and save both company time and resources?<\/p>\n<p>The real problem is that ignoring a proper inventory management process will actually <em>lose you money. <\/em>Considering that a&nbsp;large chunk of the estimated <a href=\"http:\/\/blog.capterra.com\/inventory-management-statistics\/\" rel=\"nofollow noopener\" target=\"_blank\">$1.1 trillion<\/a>&nbsp;tied up in inventory management comes from the pitfalls of lost assets, inefficient delivery schedules and lack of correct setup, improving on your process could save you a lot of time, effort and resources in the long run.<\/p>\n<p>That's where this checklist comes in; run it whenever you need to order new items (say, a big conference is coming up and you need to provide screens\/projectors) and you'll save yourself a headache.<\/p>\n<p>Whether you're systems admin responsible for setting up a new computer suite, an MSP company fulfilling a customer's order or just responsible for ordering new or replacement assets for internal use, your inventory management process needs to be watertight.<\/p>\n<p>Let's get started!<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"organizing-your-order\">\n<h2>Organizing your order:<\/h2>\n<\/section>\n<section id=\"review-your-budget\">\n<h2>Review your budget<\/h2>\n<div class=\"text-content\">\n<p>Perhaps the most important task - as it determines how much ground you'll be able to cover with your order. It's good practice to start with this one, so that you make sure the rest of the planning is all within the scope of the budget.<\/p>\n<p><strong>Record your budget details in the form field below.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> What is this order's budget? (USD $) <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>As well as budgeting, you'll also want to consider price changes to your usual stock. <strong>Refer to the master itinerary database and review any price changes in anticipation for the order.<\/strong><\/p>\n<p>If the order needs to be approved by a certain individual or department lead, then you'll need to <strong>confirm that with the form field below&nbsp;<\/strong>as well.&nbsp;<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check for significant vendor price changes in anticipation of the order\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\"> <label> Does the order need to be approved? <\/label> <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"make-a-preliminary-order-list\">\n<h2>Make a preliminary order list<\/h2>\n<div class=\"text-content\">\n<p>First things first, you'll need to <strong>specify exactly what is being ordered.&nbsp;<\/strong><\/p>\n<p>Once you have everything listed, you can check against current and surplus stock, then update this list for the final order.<\/p>\n<p><strong>Use the form field below to make a preliminary list of items needed.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> Make a list of everything needed for this order <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> First name of person placing this order <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Last name of person placing this order <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"multi-choice-content form-field-content\">\n<div class=\"form-group\"> <label> What department(s) will this order be servicing? <\/label> <select disabled class=\"form-control\"><option value=\"\">Multiple options can be selected from this list<\/option><\/select>\n  <\/div>\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Sales\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Human resources\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Information Security\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Marketing\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Other\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"check-the-current-stock-inventory\">\n<h2>Check the current stock inventory<\/h2>\n<div class=\"text-content\">\n<p>With the preliminary list you made in the previous task, <strong>check your current and surplus stock levels for any items that might already be present.<\/strong><\/p>\n<p>If certain surplus supplies are low, you may want to consider updating them. Think about commonly used items, life-span and plan ahead accordingly.<\/p>\n<p>We've outlined some sub-tasks for you to<strong> check off below.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check current stock inventory\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check surplus stock\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"update-order-list\">\n<h2>Update order list<\/h2>\n<div class=\"text-content\">\n<p>Now that you've checked against the current supply list, you're ready to update your preliminary list.<\/p>\n<p><strong>Use the form fields below to flesh out the order<\/strong> and <strong>fill out some additional details<\/strong> before it gets placed.<\/p>\n<\/p><\/div>\n<div class=\"multi-choice-content form-field-content\">\n<div class=\"form-group\"> <label> What is being ordered? <\/label> <select disabled class=\"form-control\"><option value=\"\">Multiple options can be selected from this list<\/option><\/select>\n  <\/div>\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Server computers\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Monitors\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Video conferencing equipment\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Workstation computers\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Cabling\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       6\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Stationary\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       7\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Computer components (CPU, GPU, RAM, storage, etc.)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       8\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Computer accessories (keyboard, mouse, headphones, etc.)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       9\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Software\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> When will the next order be placed? <\/label> <\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\"> <label> Will the order require advanced\/specialist setup? <\/label> <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> How much is the order total (USD $)? <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"placing-the-order\">\n<h2>Placing the order:<\/h2>\n<\/section>\n<section id=\"receive-approval-for-the-order\">\n<h2>Receive approval for the order<\/h2>\n<div class=\"text-content\">\n<p>It may be that you need the order approved by someone in finance or a similar department.<\/p>\n<p>Not to worry - we've pre-populated this handy email widget below with details of your order so far, so all you need to do is <strong>check that the information listed is correct and hit \"Sent\".<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"place-the-order\">\n<h2>Place the order<\/h2>\n<div class=\"text-content\">\n<p>You're now set up to place the final order. Make sure any common vendors you deal with have all the regular stock; you may have to seek out an alternate supply source.&nbsp;<\/p>\n<p>Other than that, you should make sure to record information about each order placed, including price, which vendor, and how many of each item.<\/p>\n<p><strong>Make sure you keep an eye on any tracking numbers or order identification&nbsp;<\/strong>as you'll need that for the next task.<\/p>\n<p><strong>Follow the sub-checklist directions below and proceed.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check against stock itinerary for common vendors\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check for alternate vendors within same price range\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Place an order for each item accordingly\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make sure you receive confirmation for each order\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       5\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make a record of each order placed\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"record-order-tracking-details\">\n<h2>Record order tracking details<\/h2>\n<div class=\"text-content\">\n<p>Of course, you'll also want to <strong>keep hold of any order tracking information<\/strong> so that you can confirm everything arrived as it should have, and so that your back is covered should anything get lost in transit.<\/p>\n<p>Sometimes, your order will be split into separate deliveries - you can edit the number of form fields to suit your exact needs, but we've provided five for contingency (only one is required).<\/p>\n<p><strong>Use the form fields in this task to record important order details.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"date-field-content form-field-content\">\n<div class=\"form-group\"> <label> Date of order arrival <\/label> <\/p>\n<div class=\"date-container\"> <button type=\"button\" disabled class=\"btn btn-default\"> <i class=\"fa fa-calendar btn-icon\"><\/i> Date will be set here <\/button>\n   <\/div>\n<\/p><\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Order tracking ID #1 <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Order tracking ID #2 <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Order tracking ID #3 <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Order tracking ID #4 <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Order tracking ID #5 <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"order-arrivals-and-itinerary-updates\">\n<h2>Order arrivals and itinerary updates:<\/h2>\n<\/section>\n<section id=\"make-note-of-the-order-upon-arrival\">\n<h2>Make note of the order upon arrival<\/h2>\n<div class=\"text-content\">\n<p>Simply put, <strong>once a shipment has been<\/strong>&nbsp;<strong>received by your company<\/strong>, <strong>ensure that it is recorded.<\/strong><\/p>\n<p>This isn't the same as updating your inventory management system, as it just confirms a shipment is&nbsp;received, not that the contents have been checked.<\/p>\n<p>To make future management easier, be sure to factor the item into your organized filing system so that it can be easily accessed for internal use or later delivery.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Mark the order as received\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Update filing system\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"check-everything-arrived-accordingly\">\n<h2>Check everything arrived accordingly<\/h2>\n<div class=\"text-content\">\n<p>For new arrivals, check everything is present as expected, as per the last order. If only 24 out of 30 of those new Chromebooks arrived, something went wrong somewhere and <strong>remedial action will have to be taken.<\/strong><\/p>\n<p>If everything looks good, move on to testing. <strong>Use the form fields below to record your findings.<\/strong><\/p>\n<\/p><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\"> <label> Was anything missing from the most recent order? <\/label> <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> What was missing from the order (if applicable)? <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"follow-up-with-your-supplier\">\n<h2>Follow up with your supplier<\/h2>\n<div class=\"text-content\">\n<p>Something hasn't arrived when it should have - so you need to <strong>get in touch with your supplier to figure out what went wrong.&nbsp;<\/strong><\/p>\n<p>&nbsp;Before you dive in all-guns-blazing, it's worth double checking&nbsp;you placed the order correctly before raising the issue with your supplier. It can't hurt - and sometimes accidents happen.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check your order list\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check what was actually ordered\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Be sure that both match up\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"text-content\">\n<p>Now that you're sure, you can <strong>get in touch with your supplier to let them know about the issue.<\/strong><\/p>\n<p>Luckily for you, most of the work here has already been done - as you'll see in the auto-populated email widget below. Just make sure all the correct information is there - and perhaps make some changes based on what you learned from checking your order list.<\/p>\n<p>Once everything looks good, just <strong>hit \"Send\" and proceed with the checklist.<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"test-new-items\">\n<h2>Test new items<\/h2>\n<div class=\"text-content\">\n<p>Once you've set up the new item, you need to<strong> check that it is working fully<\/strong> by testing it.<\/p>\n<p>To ensure that an item is working smoothly before you leave, <strong>perform tests based on the required functionality of the item in question. <\/strong><\/p>\n<p>For example, be certain that a&nbsp;new computer can link up to the required network (or, at least turn on), or that a projector is plugged in and displaying the desired image or screen correctly.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check that all parts and components are present (refer to box)\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Test that it functions as expected\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Inspect the item for visible damage\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"select-field-content form-field-content\">\n<div class=\"form-group\"> <label> Are any of the items damaged or faulty? <\/label> <select disabled class=\"form-control\"><option value=\"An option will be selected here\">An option will be selected here<\/option><\/select>\n  <\/div>\n<\/p><\/div>\n<div class=\"textarea-field-content form-field-content\">\n<div class=\"form-group\"> <label> What was wrong with the items (if applicable)? <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n<\/p><\/div>\n<\/section>\n<section id=\"return-faulty-or-damaged-items\">\n<h2>Return faulty or damaged items<\/h2>\n<div class=\"text-content\">\n<p><strong>Damaged goods will have to be returned.&nbsp;<\/strong>This issue will need to be taken up with your supplier, and you may want to <strong>notify management and accounting.<\/strong><\/p>\n<p>We've done the heavy lifting here and pre-populated this email template with all the information about the order for you. <strong>Just double check all the information is accurate before hitting \"Send\".<\/strong><\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"ensure-new-stock-goes-to-the-right-department\">\n<h2>Ensure new stock goes to the right department<\/h2>\n<div class=\"text-content\">\n<p>This task is basically about getting the order to the place that requested it.<\/p>\n<p>That might mean you're making sure yourself or triggering a predefined logistics protocol, but you need to <strong>make sure the everything is going to where it needs to be.<\/strong>&nbsp;<\/p>\n<p>Whether to the warehouse or straight into the office, <strong>the sub-checklist below<\/strong> will help to make sure everything is in its right place.<\/p>\n<p class=\"style-warning\">You can also use the \"assign\" feature for this specific task to internally delegate the transport of the newly arrived order to whatever department needs it.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Check order sheet for destination department\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Assess logistics involved\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Assign someone to move the order to correct department\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"ensure-new-equipment-is-set-up-correctly\">\n<h2>Ensure new equipment is set up correctly<\/h2>\n<div class=\"text-content\">\n<p>Some items will require specialist setup, such as software installations or new computer hardware upgrades. <strong>Make sure the relevant technician has been assigned to this job<\/strong> -&nbsp; or maybe you'll be performing it yourself.&nbsp;<\/p>\n<p>Whatever the case, the standard setup procedure for each item should be followed, and <strong>the<\/strong> <strong>setup technician should be adequately informed of any special requirements.<\/strong><\/p>\n<p class=\"style-warning\">The potential time taken&nbsp;to set up a product will vary greatly depending on the number and content of the order placed, so be sure to&nbsp;factor this time (and any required experience) into expected delivery milestones.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make sure setup technician is properly qualified to perform setup\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make sure standard setup procedure is understood\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make sure setup technician understands any special requirements\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Make sure department is aware of potential setup time\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> How long will the setup take? <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> First name of setup technician <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-field-content form-field-content\">\n<div class=\"form-group\"> <label> Last name of setup technician <\/label><br \/>\n   <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n<\/p><\/div>\n<div class=\"text-content\">\n<p>If you need to set up a new server from scratch, why not <strong>take a look at our <a href=\"https:\/\/www.process.st\/templates\/ubuntu-server-setup-process\/\" rel=\"nofollow noopener\" target=\"_blank\">server setup process<\/a><\/strong>&nbsp;to make the installation run smoothly?<\/p>\n<\/p><\/div>\n<\/section>\n<section id=\"update-inventory-management-system\">\n<h2>Update inventory management system<\/h2>\n<div class=\"text-content\">\n<p>Once everything has been received, confirmed working and dispatched to the correct departments, you need to <strong>update the inventory management system with all of the changes.<\/strong><\/p>\n<p>Once again, <strong>refer back to your initial order table<\/strong>, and search for the details of each order. <strong>Mark that the items have been received<\/strong> and <strong>double check where each item has to be delivered<\/strong>.<\/p>\n<\/p><\/div>\n<div class=\"multi-select-content form-field-content\">\n<ul class=\"items\">\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       1\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Refer back to initial order table\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       2\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Search for the details of each order\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       3\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Update itinerary\n    <\/div>\n<\/li>\n<li class=\"item\">\n<div class=\"step-number-container\">\n<div class=\"step-number\">\n       4\n     <\/div>\n<\/p><\/div>\n<div class=\"step-checkbox-container\">\n<div class=\"step-checkbox\"><\/div>\n<\/p><\/div>\n<div class=\"item-name-static\">\n      Update surplus stock\n    <\/div>\n<\/li>\n<\/ul><\/div>\n<div class=\"text-content\">\n<p>There really isn't much more to say here, other than this too can be automated;<strong> take a look at SoftwareAdvice's <a href=\"http:\/\/www.softwareadvice.com\/uk\/inventory-management\/\" rel=\"nofollow noopener\" target=\"_blank\">comparison<\/a> of the best inventory management software<\/strong> based on recent reviews for more ideas.<\/p>\n<p>Congratulations, you have completed the inventory management process!<\/p>\n<\/p><\/div>\n<div class=\"image-content\">\n<figure> <a href=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/udpbi5w_yFC733Hd7F5JqA.png\" alt=\"Update inventory management system\" target=\"_blank\" rel=\"noopener\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/www.process.st\/templates\/wp-content\/uploads\/2024\/02\/udpbi5w_yFC733Hd7F5JqA.png\"> <\/a><br \/>\n  <\/figure>\n<\/p><\/div>\n<\/section>\n<section id=\"sources\">\n<h2>Sources:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/twitter.com\/capterraandrew\" rel=\"nofollow noopener\" target=\"_blank\">Andrew Marder<\/a> -&nbsp;<a href=\"http:\/\/blog.capterra.com\/inventory-management-statistics\/\" rel=\"nofollow noopener\" target=\"_blank\">10 Shocking Inventory Management Statistics<\/a><\/li>\n<li><a href=\"http:\/\/www.bain.com\/about\/people-and-values\/our-team\/profiles\/pratap-mukharji.aspx\" rel=\"nofollow noopener\" target=\"_blank\">Pratap Mukharji<\/a>, <a href=\"http:\/\/www.bain.com\/about\/people-and-values\/our-team\/profiles\/sam-israelit.aspx\" rel=\"nofollow noopener\" target=\"_blank\">Sam Israelit<\/a>, <a href=\"http:\/\/www.bain.com\/about\/people-and-values\/our-team\/profiles\/francois-faelli.aspx\" rel=\"nofollow noopener\" target=\"_blank\">Francois Faelli<\/a>, Thierry Catfolis and <a href=\"http:\/\/www.bain.com\/about\/people-and-values\/our-team\/profiles\/ray-tsang.aspx\" rel=\"nofollow noopener\" target=\"_blank\">Raymond Tsang<\/a>&nbsp;-&nbsp;<a href=\"http:\/\/www.bain.com\/publications\/articles\/ten-ways-to-improve-your-inventory-management-wsj.aspx\" rel=\"nofollow noopener\" target=\"_blank\">Ten ways to improve inventory management<\/a><\/li>\n<li><a href=\"http:\/\/www.materialsmanagement.info\/\" rel=\"nofollow noopener\" target=\"_blank\">Materials Management<\/a> -&nbsp;<a href=\"http:\/\/www.materialsmanagement.info\/inventory\/inventory-management-steps.htm\" rel=\"nofollow noopener\" target=\"_blank\">Process (steps) in Inventory Management<\/a><\/li>\n<li>Mani Iyer -&nbsp;<a href=\"http:\/\/www.industryweek.com\/inventory-management\/inventory-optimization-five-steps-improve-process-effectiveness?page=2\" rel=\"nofollow noopener\" target=\"_blank\">Inventory Optimization: Five Steps to Improve Process Effectiveness<\/a><\/li>\n<li><a href=\"http:\/\/www.brook.ie\/\" rel=\"nofollow noopener\" target=\"_blank\">Brooke<\/a>&nbsp;-&nbsp;<a href=\"http:\/\/insights.brook.ie\/blog\/13-statistics-highlighting-how-important-inventory-management-is-to-your-business\" rel=\"nofollow noopener\" target=\"_blank\">13 Statistics Highlighting How Important Inventory Management Is To Your Business<\/a><\/li>\n<li><a href=\"http:\/\/www.investopedia.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Investopedia<\/a> -&nbsp;<a href=\"http:\/\/www.investopedia.com\/terms\/i\/inventory-management.asp\" rel=\"nofollow noopener\" target=\"_blank\">Inventory Management<\/a><\/li>\n<li><a href=\"http:\/\/www.clearlyinventory.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Clearly Inventory<\/a> -&nbsp;<a href=\"http:\/\/www.clearlyinventory.com\/inventory-basics\" rel=\"nofollow noopener\" target=\"_blank\">Inventory Basics - Inventory Management<\/a><\/li>\n<li>Sherri Scott -&nbsp;<a href=\"http:\/\/smallbusiness.chron.com\/top-ten-ways-manage-inventory-11099.html\" rel=\"nofollow noopener\" target=\"_blank\">Top Ten Ways to Manage Inventory<\/a><\/li>\n<\/ul><\/div>\n<\/section>\n<section id=\"related-checklists\">\n<h2>Related checklists:<\/h2>\n<div class=\"text-content\">\n<ul>\n<li><a href=\"https:\/\/www.process.st\/templates\/inventory-management-process\/\" rel=\"nofollow noopener\" target=\"_blank\"><\/a><a href=\"https:\/\/www.process.st\/templates\/network-security-management\/\" rel=\"nofollow noopener\" target=\"_blank\">Network Security Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/client-data-backup-best-practices\/\" rel=\"nofollow noopener\" target=\"_blank\">Client Data Backup Best Practices<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/computer-maintenance-guide\/\" rel=\"nofollow noopener\" target=\"_blank\">Computer Maintenance Guide<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/ubuntu-server-setup-process\/\" rel=\"nofollow noopener\" target=\"_blank\">Server Setup Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/virtual-private-server-setup\/\" rel=\"nofollow noopener\" target=\"_blank\">Virtual Private Server Setup<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/it-support-process\/\" rel=\"nofollow noopener\" target=\"_blank\">IT Support Process<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/helpdesk-management\/\" rel=\"nofollow noopener\" target=\"_blank\">Helpdesk Management<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/server-maintenance-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Server Maintenance Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/server-security-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">Server Security Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/information-security-incident-response\/\" rel=\"nofollow noopener\" target=\"_blank\">Information Security Incident Response<\/a><\/li>\n<li><a href=\"https:\/\/www.process.st\/templates\/sql-server-audit-checklist\/\" rel=\"nofollow noopener\" target=\"_blank\">SQL Server Audit Checklist<\/a><\/li>\n<\/ul><\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Introduction: Statistics show that 1 out of every 2 businesses are not properly managing their inventory. Sure, that may not be alarming by itself - after all, if half of all businesses neglect it, why shouldn't you do the same and save both company time and resources? The real problem is that ignoring a proper [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4165,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"","cover_icon_url":"","tasks_count":"21","template_description":"Order new items such as computers or accessories for your team.","template_id":"kznj-tk_bjXREytwmWdGHg","task_0":"Introduction:","task_slug_0":"introduction","task_1":"Organizing your order:","task_slug_1":"organizing-your-order","task_2":"Review your budget","task_slug_2":"review-your-budget","task_3":"Make a preliminary order list","task_slug_3":"make-a-preliminary-order-list","task_4":"Check the current stock inventory","task_slug_4":"check-the-current-stock-inventory","task_5":"Update order list","task_slug_5":"update-order-list","task_6":"Placing the order:","task_slug_6":"placing-the-order","task_7":"Receive approval for the 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