{"id":47576,"date":"2024-03-28T05:56:20","date_gmt":"2024-03-28T05:56:20","guid":{"rendered":"https:\/\/www.process.st\/templates\/project-management-roles-and-responsibilities-matrix-template-2\/"},"modified":"2026-02-16T16:29:59","modified_gmt":"2026-02-16T16:29:59","slug":"project-management-roles-and-responsibilities-matrix-template-2","status":"publish","type":"post","link":"https:\/\/www.process.st\/templates\/project-management-roles-and-responsibilities-matrix-template-2\/","title":{"rendered":"Project Management Roles and Responsibilities Matrix Template"},"content":{"rendered":"\n<section id=\"identify-all-stakeholders\">\n <h2>Identify all Stakeholders<\/h2>\n <div class=\"image-content\">\n  <figure>\n   <a href=\"https:\/\/ps-attachments.s3.amazonaws.com\/3\/oUVYvn2BAaC7oM-CrSRNwA\/lm_HKOnK_JBMBC-GF6NDhw\/Project-Management-Roles-and-Responsibilities-Matrix-.png\" alt=\"Identify all Stakeholders\" target=\"_blank\"> <img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/ps-attachments.s3.amazonaws.com\/3\/oUVYvn2BAaC7oM-CrSRNwA\/lm_HKOnK_JBMBC-GF6NDhw\/Project-Management-Roles-and-Responsibilities-Matrix-.png\"> <\/a><!-- No caption -->\n  <\/figure>\n <\/div>\n <div class=\"text-content\">Identify and list all stakeholders involved in the project. Consider individuals or organizations who are affected by or can affect the project's outcome. This task helps in understanding the project's scope and impact on different parties.<\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Stakeholder Name <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Stakeholder Description <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"clarify-project-objectives-and-constraints\">\n <h2>Clarify Project Objectives and Constraints<\/h2>\n <div class=\"text-content\">Clearly define the project objectives and constraints. Discuss the desired outcomes, limitations, and specific criteria that need to be met. This task sets the foundation for the project and aligns everyone's understanding of the goals.<\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Project Objective <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Constraints and Limitations <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"define-roles-and-responsibilities-of-each-stakeholder\">\n <h2>Define Roles and Responsibilities of each Stakeholder<\/h2>\n <div class=\"text-content\">Define the roles and responsibilities of each stakeholder involved in the project. Clearly identify their tasks and areas of focus. This task ensures that everyone understands their specific contributions and avoids confusion or duplication of efforts.<\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Stakeholder Name <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Role and Responsibility Description <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"create-initial-roles-and-responsibilities-matrix\">\n <h2>Create initial Roles and Responsibilities Matrix<\/h2>\n <div class=\"text-content\">Create an initial matrix to map out the roles and responsibilities of each stakeholder. This matrix provides a visual representation of the distribution of tasks and helps in identifying any gaps or overlaps. Use the provided form fields to add stakeholders and their roles.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Stakeholder <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Role <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"approval-initial-roles-and-responsibilities-matrix\">\n <h2>Approval: Initial Roles and Responsibilities Matrix<\/h2>\n <div class=\"approval-content\">\n  <div class=\"header\">\n   <div class=\"list-title\">Will be submitted for approval:<\/div>\n  <\/div>\n  <div class=\"approval-rule-subject-tasks-list\">\n   <ul class=\"list\">\n    <li>\n     <div class=\"approval-rule-subject-tasks-list-item\">\n      <div class=\"item\">\n       <div class=\"container\">\n        <span class=\"title\">Create initial Roles and Responsibilities Matrix<\/span>\n        <div class=\"body\">Will be submitted<\/div>\n       <\/div>\n      <\/div>\n     <\/div>\n    <\/li>\n   <\/ul>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"assign-tasks-to-team-members-based-on-roles-and-responsibilities-matrix\">\n <h2>Assign tasks to team members based on Roles and Responsibilities Matrix<\/h2>\n <div class=\"text-content\">Assign specific tasks to team members based on the roles and responsibilities defined in the matrix. Ensure that each task is appropriately assigned and aligned with the individual's skills and expertise. This task optimizes resource allocation and enhances project efficiency.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Task Description <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"set-up-communication-plan-for-information-flow-within-the-team\">\n <h2>Set up communication plan for information flow within the team<\/h2>\n <div class=\"text-content\">Develop a communication plan to ensure smooth information flow within the project team. Identify the preferred communication channels, frequency of updates, and responsible parties for disseminating information. This task establishes effective communication practices to enhance collaboration and timely decision-making.<\/div>\n <div class=\"multi-choice-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Preferred Communication Channels <\/label> <select disabled class=\"form-control\"> <option value=\"\">Multiple options can be selected from this list<\/option> <\/select>\n  <\/div>\n  <ul class=\"items\">\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">1<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Email<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">2<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Slack<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">3<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Microsoft Teams<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">4<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">In-person meetings<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">5<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Project management software<\/div>\n   <\/li>\n  <\/ul>\n <\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Responsible Party for Communication <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"monitor-task-progress-and-update-roles-and-responsibilities-matrix-accordingly\">\n <h2>Monitor task progress and update Roles and Responsibilities Matrix accordingly<\/h2>\n <div class=\"text-content\">Regularly monitor the progress of tasks and update the Roles and Responsibilities Matrix accordingly. Ensure that all stakeholders have access to the most up-to-date information and are aware of any changes in responsibilities. This task maintains transparency and facilitates effective coordination.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"select-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Task Status <\/label> <select disabled class=\"form-control\"> <option value=\"An option will be selected here\">An option will be selected here<\/option> <\/select>\n  <\/div>\n  <ul class=\"items\">\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">1<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Not Started<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">2<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">In Progress<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">3<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Completed<\/div>\n   <\/li>\n  <\/ul>\n <\/div>\n<\/section>\n<section id=\"ensure-all-team-members-understand-their-roles-and-responsibilities\">\n <h2>Ensure all team members understand their roles and responsibilities<\/h2>\n <div class=\"text-content\">Verify that all team members have a clear understanding of their roles and responsibilities in the project. Provide necessary guidance, clarifications, or training if needed. This task ensures that everyone is aligned and equipped to fulfill their assigned tasks.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Role and Responsibility <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"manage-changes-in-team-members-and-their-roles-and-responsibilities-matrix\">\n <h2>Manage changes in team members and their Roles and Responsibilities Matrix<\/h2>\n <div class=\"text-content\">Handle any changes in team members and their corresponding roles and responsibilities in the matrix. Update the matrix accordingly to reflect the revised assignments. This task ensures that the matrix remains accurate and up-to-date throughout the project lifecycle.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Updated Role and Responsibility <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"check-milestone-achievements-and-task-completion\">\n <h2>Check milestone achievements and task completion<\/h2>\n <div class=\"text-content\">Review the milestones achieved and tasks completed against the project timeline. Evaluate the progress and ensure that all deliverables are on track. This task helps in identifying any delays or deviations from the planned schedule.<\/div>\n <div class=\"select-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Milestone Status <\/label> <select disabled class=\"form-control\"> <option value=\"An option will be selected here\">An option will be selected here<\/option> <\/select>\n  <\/div>\n  <ul class=\"items\">\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">1<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Not Achieved<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">2<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Partially Achieved<\/div>\n   <\/li>\n   <li class=\"item\">\n    <div class=\"step-number-container\">\n     <div class=\"step-number\">3<\/div>\n    <\/div>\n    <div class=\"step-checkbox-container\">\n     <div class=\"step-checkbox\"><\/div>\n    <\/div>\n    <div class=\"item-name-static\">Fully Achieved<\/div>\n   <\/li>\n  <\/ul>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Task Description <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"approval-task-and-milestone-completion\">\n <h2>Approval: Task and Milestone Completion<\/h2>\n <div class=\"approval-content\">\n  <div class=\"header\">\n   <div class=\"list-title\">Will be submitted for approval:<\/div>\n  <\/div>\n  <div class=\"approval-rule-subject-tasks-list\">\n   <ul class=\"list\">\n    <li>\n     <div class=\"approval-rule-subject-tasks-list-item\">\n      <div class=\"item\">\n       <div class=\"container\">\n        <span class=\"title\">Assign tasks to team members based on Roles and Responsibilities Matrix<\/span>\n        <div class=\"body\">Will be submitted<\/div>\n       <\/div>\n      <\/div>\n     <\/div>\n    <\/li>\n   <\/ul>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"revise-and-update-roles-and-responsibilities-matrix-when-necessary\">\n <h2>Revise and update Roles and Responsibilities Matrix when necessary<\/h2>\n <div class=\"text-content\">Periodically review and revise the Roles and Responsibilities Matrix to accommodate any changes or adjustments in the project. Ensure that the matrix accurately reflects the current distribution of roles and responsibilities. This task maintains the matrix's relevance and usefulness throughout the project lifecycle.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Updated Role and Responsibility <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"resolving-team-disputes-regarding-roles-and-responsibilities\">\n <h2>Resolving team disputes regarding roles and responsibilities<\/h2>\n <div class=\"text-content\">Address and resolve any disputes or conflicts that may arise regarding roles and responsibilities within the team. Facilitate open discussions and seek mutually agreed-upon solutions. This task promotes a harmonious team environment and prevents conflicts from affecting project progress.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Dispute Description <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Resolution <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"manage-resource-allocation-based-on-the-matrix\">\n <h2>Manage resource allocation based on the Matrix<\/h2>\n <div class=\"text-content\">Allocate resources based on the Roles and Responsibilities Matrix. Ensure that each team member has the necessary tools, equipment, and support to fulfill their assigned tasks. This task optimizes resource utilization and minimizes bottlenecks.<\/div>\n <div class=\"members-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Team Member <\/label> <select disabled class=\"form-control\"> <option value=\"A member or group will be selected here\">A member or group will be selected here<\/option> <\/select>\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Resource Allocation <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"evaluate-project-process-and-team-performance-based-on-the-matrix\">\n <h2>Evaluate project process and team performance based on the Matrix<\/h2>\n <div class=\"text-content\">Evaluate the project process and team performance based on the Roles and Responsibilities Matrix. Identify areas of improvement, strengths, and weaknesses. This task provides insights for enhancing project execution and team effectiveness.<\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Area of Improvement <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Strength <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Weakness <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"approval-final-roles-and-responsibilities-matrix\">\n <h2>Approval: Final Roles and Responsibilities Matrix<\/h2>\n <div class=\"approval-content\">\n  <div class=\"header\">\n   <div class=\"list-title\">Will be submitted for approval:<\/div>\n  <\/div>\n  <div class=\"approval-rule-subject-tasks-list\">\n   <ul class=\"list\">\n    <li>\n     <div class=\"approval-rule-subject-tasks-list-item\">\n      <div class=\"item\">\n       <div class=\"container\">\n        <span class=\"title\">Revise and update Roles and Responsibilities Matrix when necessary<\/span>\n        <div class=\"body\">Will be submitted<\/div>\n       <\/div>\n      <\/div>\n     <\/div>\n    <\/li>\n   <\/ul>\n  <\/div>\n <\/div>\n<\/section>\n<section id=\"prepare-final-project-report-highlighting-key-roles-and-responsibilities-during-the-project\">\n <h2>Prepare final project report highlighting key roles and responsibilities during the project<\/h2>\n <div class=\"text-content\">Compile a comprehensive final project report that highlights the key roles and responsibilities executed throughout the project. Summarize the impact of each role and responsibility on the project's success. This task serves as a reference for future projects and knowledge transfer.<\/div>\n <div class=\"text-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Project Milestone <\/label> <input type=\"text\" placeholder=\"Something will be typed here...\" disabled class=\"form-control\">\n  <\/div>\n <\/div>\n <div class=\"textarea-field-content form-field-content\">\n  <div class=\"form-group\">\n   <label> Role and Responsibility Impact <\/label> <textarea placeholder=\"Something will be typed here...\" rows=\"3\" disabled class=\"form-control\"><\/textarea>\n  <\/div>\n <\/div>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>Identify all Stakeholders Identify and list all stakeholders involved in the project. Consider individuals or organizations who are affected by or can affect the project's outcome. This task helps in understanding the project's scope and impact on different parties. Stakeholder Name Stakeholder Description Clarify Project Objectives and Constraints Clearly define the project objectives and constraints. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"ep_exclude_from_search":false,"cover_icon_emoji":"\ud83d\udcca","cover_icon_url":"","tasks_count":"18","template_description":"Streamline your project management with our Roles and Responsibilities Matrix Template, designed to clarify objectives, assign tasks, and enhance team performance.","template_id":"lKO1XpgOdq9HBjHzWi1Pdg","task_0":"Identify all Stakeholders","task_slug_0":"identify-all-stakeholders","task_1":"Clarify Project Objectives and Constraints","task_slug_1":"clarify-project-objectives-and-constraints","task_2":"Define Roles and Responsibilities of each Stakeholder","task_slug_2":"define-roles-and-responsibilities-of-each-stakeholder","task_3":"Create initial Roles and Responsibilities Matrix","task_slug_3":"create-initial-roles-and-responsibilities-matrix","task_4":"Approval: Initial Roles and Responsibilities Matrix","task_slug_4":"approval-initial-roles-and-responsibilities-matrix","task_5":"Assign tasks to team members based on Roles and Responsibilities Matrix","task_slug_5":"assign-tasks-to-team-members-based-on-roles-and-responsibilities-matrix","task_6":"Set up communication plan for information flow within the team","task_slug_6":"set-up-communication-plan-for-information-flow-within-the-team","task_7":"Monitor task progress and update Roles and Responsibilities Matrix accordingly","task_slug_7":"monitor-task-progress-and-update-roles-and-responsibilities-matrix-accordingly","task_8":"Ensure all team members understand their roles and responsibilities","task_slug_8":"ensure-all-team-members-understand-their-roles-and-responsibilities","task_9":"Manage changes in team members and their Roles and Responsibilities Matrix","task_slug_9":"manage-changes-in-team-members-and-their-roles-and-responsibilities-matrix","task_10":"Check milestone achievements 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